Issue details

Cleaning and Caretaking framework agreement for schools and corporate properties.

Decision to be taken by: Steve Mawson – Deputy Chief Executive and Executive Director of Corporate Resources
Pursuant to an Authorisation from the Deputy Leader and Cabinet Member for Finance and Change on 1st December 2020:
(a) To conduct a competitive procurement process in respect of a 4 year multi-supplier Framework Agreement under which individual participating schools in Gloucestershire and the Council may award call-off contracts for the delivery of cleaning and caretaking services from individual participating schools and the Council’s corporate properties. The proposed framework agreement shall be divided into three lots, in order to enable smaller local contractors to participate;
(b) To award and enter into such framework agreement with each of the preferred tenderers selected by the Council;
(c) To procure and award call-off contracts under such framework agreement for the delivery of cleaning and caretaking services for the Council’s corporate properties, whose aggregate value shall not exceed £6,126,386. Each such call-off contract shall continue for a period of not more than 6 years. Participating schools shall exercise their own discretion in deciding whether to award call-off contracts for the delivery of cleaning and caretaking services

Following the conclusion of the above-mentioned competitive procurement process in respect of a Framework Agreement relating to the delivery of cleaning and caretaking services for participating schools and corporate properties in Gloucestershire divided into the following lots:
Lot 1: Gloucester and the Forest of Dean
Lot 2: Stroud and South Cotswolds
Lot 3: Tewkesbury, North Cotswolds and Cheltenham
and having consulted with the Cabinet Member for Finance and Change in accordance with an Individual Cabinet Member Decision dated 1st December 2020:

DECISION
1. To appoint:
(a) the preferred tenderer, namely Solo Service Group, to Lot 1 thereof; and
(b) the preferred tenderer, namely Solo Service Group, to Lot 3 thereof.
A preferred tenderer was appointed to Lot 2 pursuant to a decision taken by the Executive Director of Corporate Resources on 30th July 2021.
Such Framework Agreement shall continue for a period of two years and 9 months commencing 22nd October 2022.
2. To award:
(a) a Call-Off Contract under Lot 1 of such Framework Agreement to the preferred tenderer, namely Solo Service Group, for the provision of cleaning and caretaking services for corporate properties?in Gloucester and the Forest of Dean;
(b) a Call-Off Contract under Lot 3 of such Framework Agreement to the preferred tenderer, namely Solo Service Group, for the provision of cleaning and caretaking services and corporate properties?in Tewkesbury, North Cotswolds and Cheltenham.
Such Call-Off Contracts shall continue for a period of 4 years and 9 months commencing 22nd October 2022 and include break options on the expiry of the initial 2-year period and on each contract anniversary date thereafter.

Decision type: Non-key

Decision status: Recommendations Approved

Notice of proposed decision first published: 01/08/2022

Decision due: 19 Jul 2022 by Executive Director: Corporate Services

Lead director: Steve Mawson

Decisions

Documents

Background papers

  • Cabinet Member Decision (01/12/2020): Cleaning and Caretaking Services Framework for Schools and Corporate Properties  
  • Officer Decision (30/07/2021): Cleaning and Caretaking framework agreement for schools and corporate properties  
  • Officer Decision (01/09/2021): Short term extension of call-off contracts awarded under the Council's cleaning and caretaking framework agreement for schools and corporate properties