Issue details

HR Personal Records and Vendor Invoices - Document Scanning and Storage System Procurement Award of Contract

Pursuant to an Authorisation from: Decision made by Cllr Lynden Stowe, Cabinet Member - Finance and Change on 01/02/2021 to delegate authority to the Executive Director of Corporate Resources to:

(a) make a direct award to the preferred supplier, via an approved procurement framework (COMIT2), a call-off licence and support contract for a new document management system to store and manage HR and supplier invoice records under which the supplier shall provide ongoing system support. The proposed contract shall continue for an initial period of five years and include an option to extend its term for a further period of not
more than two years.

(b) award a contract following a competitive process under the G-Cloud 11 Crown Commercial Services framework agreement for the supply of implementation support services in respect of the above-mentioned document management system licence and support contract. The proposed implementation support services contract shall continue for a period of not more than twelve months.

Decision type: Non-key

Decision status: Recommendations Approved

Notice of proposed decision first published: 30/04/2021

Decision due: 23 Apr 2021 by Director Corporate Resources

Lead director: Director Corporate Resources


• The Cabinet Member
• Business service centre (BSC) governance board
• Strategic procurement and legal services