Issue details

Managing Supplier Payments and HR personal records – Procurement Approach

To seek the Cabinet’s approval for the procurement of:

(a) a new document management system to store and manage HR and supplier invoice records.

(b) a contractual arrangement to engage the services of an external provider to manage a supplier early payments scheme on the council’s behalf.

The proposed paper follows a previous decision made on 14th February 2019 and, in the light of further investigation, seeks approval to proceed with procurement by direct award rather than the route initially approved

Decision type: Key

Reason Key: Expenditure > £500,000 and 2 Divisions affected;

Decision status: For Determination

Notice of proposed decision first published: 23/03/2020

Decision due: 22 Apr 2020 by Cabinet

Lead member: Cllr Lynden Stowe, Cabinet Member - Finance and Change

Contact: Paul Blacker Email:, Rodney Semple Email:


Relevant GCC officers

Scrutiny Input: 2018/19 MTFS review process

Planned Dates: Start procurement – May 2020 Start implementation – July 2020


  • GCC Capital Programme 2018-19  
  • Cabinet member decision 14/2/19 re. Human Resources Personal Records and Vendor Invoices – Document Scanning and Storage System Procurement and Implementation.