Decisions

Decisions published

22/07/2020 - Monitoring Officer Changes to the Constitution ref: 1519    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cabinet noted a change to the Scheme of Delegation set out in Part 3 of the Council’s Constitution by the Monitoring Officer.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

Ratify a change to the Council’s Constitution by the Monitoring Officer on 13 July 2020, (as required under Article 15.02 of the Council’s Constitution).

 

 


22/07/2020 - Procurement of Food Waste Treatment Services ref: 1518    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cllr Nigel Moor, Cabinet Member: Environment and Planning, sought to approve the establishment of a procurement process and award of contract for the treatment of separated food waste, with effect from 1 October 2021.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

Delegate authority to the Executive Director for Economy, Environment and Infrastructure to:

 

1)    Conduct a competitive procurement process in respect of a contract for the supply of food waste treatment services. Such services shall have as their purpose the treatment of Gloucestershire’s food waste that has been collected separately from residual waste. The proposed contract shall, subject to the outcome of further pre-market engagement, continue for an initial period of 8 years and include an option to extend the term for a further period of not more than 2 years.

 

2)    Award such contract(s) to the preferred tenderer(s);

 

Prior to the discussion on this item, the Leader of Council advised that, should Cabinet wish to discuss the contents of the exempt information referred to in Annex 1 of the report, consideration would need to be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.

 

Cabinet agreed to consider this item without making reference to the exempt information.


22/07/2020 - Contracts relating to the sale and purchase of Electricity and Gas ref: 1517    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cabinet considered proposals relating to the terms of contracts for the sale of electricity and gas.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

Delegate authority to the Executive Director for Economy, Environment and Infrastructure to:

 

1)    Exercise an option, under the Council’s two current electricity purchasing and gas purchasing contracts with WME, to extend both their terms for a further period of 2 years commencing on the 1st April 2021 and expiring on 31st March 2023;

 

2)    Award to the Public Buying Organisation, WME, two 6-month contracts: one to manage the procurement of electricity and another to manage the procurement of gas on behalf of the Council, both commencing on 1st April 2023 and expiring on 30th September 2023;

 

3)    Exercise an option, under the Council’s current electricity sales contract with EDF Energy Ltd (EDFE), to extend its term for a further period of 2 years commencing on the 9th October 2021 and expiring on 30th September 2023;

 

4)    Approve the Electricity Trading Protocol (and revisions thereof) to be used for the sale of electricity generated by the Gloucestershire Energy from Waste Facility at Javelin Park and the purchase of electricity for the Council estate and schools (including academies) use; and

5)    Make available Renewable Energy Guarantees of Origin (REGO) certificates generated by the Gloucestershire Energy from Waste Facility at Javelin Park in order to classify the consumption of electricity across the Council’s estate as renewable energy, at market rate as required.


22/07/2020 - New Digital and ICT Service ref: 1516    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cllr Lynden Stowe, Cabinet Member for Finance and Change, sought cabinet approval to implement a new Digital and ICT operating model, including the procurement and appointment of third parties for the provision of ICT services at Gloucestershire County Council.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

  1. Approve the continued development and implementation of the proposed new Digital and ICT model as outlined in the published decision report.

 

  1. Agree the proposed procurement strategy set out in Appendix 2 and the intended in-sourcing of a number of services within ICT with the primary aim of increasing control over the Council’s ICT and Digital strategies, capacity and user experience.

 

  1. Delegate authority to the Director – People and Digital Services, in consultation with the Cabinet Member Finance and Change, to conduct procurement processes (jointly with Gloucester City Council and other potential partners to the extent that such partners’ service requirements have been agreed with the county council) in respect of contracts for the supply of the services outlined below:

 

  • Data Centre Hosting
  • Cloud Hosting and Operations
  • Telephony – VOIP/Unified Comms
  • Mobile Telephony
  • Enterprise Support (2nd & 3rd line)
  • Security Operations
  • System management (tooling) delivery and support
  • Printing (enabling the Canon contract)

 

and to award such contracts to the preferred tenderers, within the limit of the total available cost budget of £11m pa.

 

  1. Delegate authority to the Director – People and Digital Services to award one or more contracts for terms of up to 5 years after successfully conducting legally compliant procurement processes for the supply of network services and works for up to 100 buildings in relation to:

 

a)    the wider area network (WAN circuits across the County)

b)    the local area network (LAN connectivity within buildings)

c)    the installation of equipment (network devices)

d)    the firewall (NGFW (Next-Generation Firewall) including Web Content filtering solution)

e)    the public WiFi portal (centralised identity management enabling public WiFi across up to 100 buildings)

f)     a managed security service to install and administer the above network(s)

with the total cost of capital investment not to exceed the £4m already funded within the MTFS.

 

5.    Delegate authority to the Director – People and Digital Services to make any other ancillary purchases that might be required in order to successfully implement the network replacement project (such as cables, network equipment and telephony solutions) during the implementation phase of the project.


22/07/2020 - Commissioning Youth Support Services ref: 1515    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cabinet considered the direct award of a contract for the council’s integrated youth support services.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

Agree a Direct Award to Prospects Services for integrated youth support services starting from April 2021 for a period of 12 months, with a strategic review, revised specification and open tender for new services beginning in April 2022.


22/07/2020 - Mental Health Accommodation Based Support ref: 1514    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cllr Carole Allaway-Martin, Cabinet Member Adult Social Care: Commissioning, sought to seek approval of a new commissioning strategy for people requiring mental health supported accommodation.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED (as amended at the meeting) that: - 

 

1)    Due to the potential disruption to the timelines for this project, imposed by the operational impact of Covid-19 and for reasons of urgency brought about by unforeseeable events, delegate authority to the Executive Director, Adult Social Care to award to the incumbent supplier (namely GHCNHSFT), without further competition (i.e., direct award) an extension to timelines. This would be based on a risk assessment that would be reviewed every 4 weeks to allow this work to be undertaken safely. This would be for a maximum period of 6 months with an estimated maximum total value of £621,831.

 

2)    To delegate authority to the Executive Director, Adult Social Care to direct award the individual placement contracts with the existing 13 placement providers for mental health supported accommodation. This is for a period of up to 36 months and the estimated maximum total value is £2,687,000.

 

3)    Approve the consolidation of the Service Recommissioning Team into integrated health and social care services for adults with Serious Mental Illness, via a Section 75 Agreement with GHCNHSFT. This is for a period of 36 month and the estimated maximum total value £1,043,985.


22/07/2020 - Future options to deliver the Household Recycling Centre (HRC) Service ref: 1513    Information Only

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cabinet considered options for the delivery of Gloucestershire’s Household Recycling Centre (HRC) Service.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

Delegate authority to the Executive Director for Economy, Environment and Infrastructure to:

 

1)    Award to Ubico Limited, (a local authority owned “teckal” company of which GCC is a shareholder), without further competition,  a contract for the provision of Household Recycling Centre Management Services at all 5 County Council HRC sites in Gloucestershire. The proposed contract shall continue for an initial period of 5 years (commencing 7th August 2021) and include an option to extend its term for a further period of not more than 2 years.

 

2)    Exercise a 1 year extension option, (to expire 31st March 2022), under each of the current materials reprocessing contracts listed in Annex 1 that were awarded under the Dynamic Procurement System described therein (the “DPS Materials Contracts”).


22/07/2020 - Replacement of GIS (Healthcare) Fleet Vehicles ref: 1520    Information Only

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cllr Kathy Williams, Cabinet Member for Adult Social Care: Delivery, sought approval for the tender and award of a contract for the replacement of the Council’s GIS (Healthcare) fleet vehicles. 

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

Delegate authority to the Executive Director of Economy, Environment and Infrastructure, in consultation with the Executive Director of Adult Social Care and the Cabinet Member for Adult Social Care Delivery to:

 

  1. Conduct a competitive procurement process in respect of replacement of GIS (Healthcare) fleet for the delivery of the Integrated Community Equipment Service.  To tender this requirement under the Crown Commercial Service Framework Agreement and ensure the replacement of fleet meets the business requirements to deliver the Integrated Community Equipment Service and ensures that the replacement of vehicles is economically advantageous and meets the requirements of the Council’s Climate Change Strategy (Clean Fleet Replacement Plan)

 

  1. Award such contract to the preferred tenderer

22/07/2020 - M5 Junction 10 Improvement Scheme; Commitment to use Compulsory Purchase Powers ref: 1507    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Nigel Moor, Cabinet Member for Environment and Planning, sought approval for cabinet to make an in-principle decision to exercise its compulsory purchasing powers for the acquisition of land to deliver the M5 Junction 10 Improvement Scheme, if required to deliver the scheme

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

Agree in principle the proposal to exercise its compulsory purchasing powers for the acquisition of land to deliver the M5 Junction 10 Improvement Scheme, if required to deliver the scheme.

 


22/07/2020 - Financial Monitoring Report 2020/21 ref: 1512    Information Only

Decision Maker: Cabinet

Made at meeting: 22/07/2020 - Cabinet

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Cabinet Member for Finance and Change, Cllr Lynden Stowe, gave an update on the year-end forecasts for the County Council’s Revenue and Capital Budgets 2020/21.

 

Having considered all of the information and the reasons for the recommendations, Cabinet noted the report and,

           

RESOLVED to: - 

 

1.    Note the forecast revenue year end position based on actual expenditure as at the end of May 2020 and June 2020 (Period 3) forecasts for the 2020/21 financial year including  Covid-19 forecast is an overspend of £15.707 million. The forecast excluding Covid-19 is an overspend £4.116 million. 

 

2.    Note the forecast capital year end position as at the end of May 2020 of £128.209 million against the revised budget of £122.176 million.

 

3.    Approve the £20.296 million increase to the capital programme as outlined in Section B of the report, including an RCCO of £0.125 million from the Flood Alleviation revenue budget towards the delivery of the capital Drainage programme.