Decisions

Decisions published

04/07/2022 - Procurement of Electronic Call Monitoring (ECM) system for use from April 2023 ref: 1904    Recommendations Approved

To seek approval to undertake a mini competition under ESPO Framework 394_19 for the procurement and commissioning of an Electronic Call Monitoring (ECM) system for Home Care and Supported Living Providers in Gloucestershire.   To seek approval to delegate authority to Executive Director: Adult Social Care and Public Health to award the contract.

 

Decision Maker: Cabinet Member - Adult Social Care Commissioning

Decision published: 04/07/2022

Effective from: 12/07/2022

Decision:

In coming to this decision I have given due and full regard to the requirements of the public sector equality duty contained in section 149 of the Equality Act 2010 (“the Act”) by reference to the law itself and also the relevant Equality Impact Assessment, which was prepared in accordance with the requirements of the Act.

 

Having fully considered all the available information, I have decided to reject the alternative options and take the recommended decision to:

 

Delegate authority to the Executive Director: Adult Social Care and Public Health to:

 

  1. Conduct a mini-competition process under the Eastern Shires Purchasing Organisation (ESPO) Framework 394_19 in respect of a call-off contract for the supply of Electronic Homecare Monitoring and Scheduling Solutions. The proposed call-off contract shall continue for an initial period of 3 years and include an option to extend its term for a further period of not more than 2 years;

 

 

  1. Award such call-off contract to the preferred tenderer; and

 

  1. Determine whether to exercise the option to extend such contract for a further period of not more than 2 years prior to the expiry of the initial 3-year term.

 

For the reasons set out in the report.

 


30/06/2022 - Severn River Basin District Flood Risk Management Plan ref: 1903    Recommendations Approved

To seek approval of the Severn River Basin District Flood Risk Management Plan ahead of publication in Autumn 2022.

Decision Maker: Cabinet Member - Highways and Flooding

Decision published: 30/06/2022

Effective from: 08/07/2022

Decision:

In coming to this decision I have given due and full regard to the requirements of the public sector equality duty contained in section 149 of the Equality Act 2010 (“the Act”) by reference to the law itself.

 

Having fully considered all the available information, I have decided to reject the alternative options and take the recommended decision to:

 

Approve those elements of the final draft Severn River Basin District Flood Risk Management Plan (FRMP) for which Gloucestershire County Council is the responsible authority:

 

·         the section of the FRMP entitled ‘The Cheltenham Flood Risk Area’ (appendix C), and

·         Gloucestershire County Council measures/actions (appendix D).

 

Authorise the Assistant Director of Planning and Economic Development to approve any minor

amendments to GCC’s specific measures/actions prior to publication, providing the amendment is of no material significance to the spirit of the text.

 

For the reasons set out in the report.

 

Lead officer: Colin Chick


28/06/2022 - Extension of existing Medequip and We Care & Repair Contracts ref: 1901    Recommendations Approved

To seek approval to extend the current Medequip and We Care & Repair contracts, both due to end July 31st, 2022, a 1+1 extension. The reason for seeking an extension is to ensure the contracts continues and equipment is serviced, maintained effectively out in practice and minor adaptations to homes continues.

The Equipment and Assistive Technology Review has taken place over the past year and is in the final stages; this extension will allow time to focus on evaluating, agreeing, and implementing recommendations made in the reviews regarding both Medequip and We Care & Repair. This will include the development of both contracts to update their service specifications, re-baselining of activity, review of KPIs. With Medequip evaluating administration processes and overall consideration of how the service integrates with the community equipment service provided by the County Council, working closely with strategic procurement, legal and financial services. We Care & Repair will be focusing on revising the Disabled Facilities Grants (DFG) approval process, as well as review whether elements of the service should be brought back in-house to be provided by GIS; as well as what should be handed over to district councils for a more locally driven service.

Decision Maker: Cabinet Member - Adult Social Care Commissioning

Decision published: 28/06/2022

Effective from: 06/07/2022

Decision:

In coming to this decision I have given due and full regard to the requirements of the public sector equality duty contained in section 149 of the Equality Act 2010 (“the Act”) by reference to the law itself and also the relevant Equality Impact Assessment, which was prepared in accordance with the requirements of the Act.

 

Having fully considered all the available information, I have decided to reject the alternative options and take the recommended decision to:

 

1.    Approve the contracts with Medequip and We Care & Repair being changed from a two-year extension option after the initial five-year term expires on 31 July 2022 to a 1+1 extension option

2.    Approve the exercise of the option to extend the contracts with Medequip and We Care & Repair for the initial one-year period from 1 August 2022

3.    Delegate authority to the Executive Director of Adult Social Care and Public Health, in consultation with the Cabinet Member for Adult Social Care Commissioning, to determine whether to exercise the option to extend the contracts with Medequip and We Care & Repair for a final period of one year from 1 August 2023

 

For the reasons set out in the report.

 

Lead officer: Professor Sarah Scott


22/06/2022 - The Procurement of Framework Agreements & servicing contracts for the provision of small value Asset Management And Property related services respectively ref: 1896    Recommendations Approved

To seek authority to conduct a tender processes for the procurement of a four-year framework agreement and call-off contracts thereunder relating to the supply of :

1. Minor maintenance and property related works for servicing, reactive works and project work– estimated spend £2,560,000
2. Servicing, repair and maintenance - estimated value of spend £2,740,000

The council’s total estimated aggregate spend under the proposed framework agreement is £5.3m

Decision Maker: Deputy Leader and Cabinet Member - Finance and Change

Decision published: 22/06/2022

Effective from: 30/06/2022

Decision:

In coming to this decision I have given due and full regard to the requirements of the public sector equality duty contained in section 149 of the Equality Act 2010 (“the Act”) by reference to the law itself.

 

Having fully considered all the available information, I have decided to reject the alternative options and take the recommended decision to:

 

Delegate authority to the Assistant Director of Asset Management & Property Services, in consultation with the Cabinet Member for Finance and Change and the Executive Director of Corporate Resources to:

 

1.    Conduct a competitive procurement process in respect of a four-year Minor Works, Servicing and Reactive Maintenance Works Framework Agreement relating to the supply of:

 

(a)       minor servicing, repair, maintenance and other project and property related works, where the value of such works under any individual framework call-off contract shall not exceed £15,000 (estimated value of spend £2,560,000).

(b)  servicing, repair and maintenance works in respect of council managed properties, where the value of such works under any individual framework call-off contract shall not exceed £200,000 (estimated value of spend £2,740,000). 

 

Such Framework Agreement shall be divided into 33 Lots, each one allocated to a specific category of servicing, repair and/or property related maintenance.  Each such Lot shall be divided into six Sub-Lots, each one allocated to one of the six Gloucestershire districts.  (See appendix 1)

 

(b)  Appoint each of the preferred tenderers to the relevant Lot and Sub-Lot under the proposed Framework Agreement.

 

(c)  Procure and award as many Call-Off Contracts as may be required by the council under the relevant Lots and Sub-Lots of the proposed Minor Works, Servicing and Reactive Maintenance Works Framework Agreement, whose combined aggregate values shall not exceed £5.3m.

 

(d)  For the reasons set out in the report

 

Lead officer: Steve Mawson


22/06/2022 - Gloucestershire County Council’s submission to the Multiply Programme element of the UK Shared Prosperity Fund ref: 1897    Recommendations Approved

To approve submission of a Local Investment Plan for consideration by the Department for Education for the delivery of the Multiply programme as part of the UK Shared Prosperity Fund.

The Local Investment Plan will outline how Gloucestershire County Council will deliver the £2.7m Multiply programme over a 3-year academic funding year period.

Decision Maker: Cabinet Member - Education, Skills and Bus Transport

Decision published: 22/06/2022

Effective from: 30/06/2022

Decision:

In coming to this decision I have given due and full regard to the requirements of the public sector equality duty contained in section 149 of the Equality Act 2010 (“the Act”) by reference to the law itselfand also the relevant Equality Impact Assessment, which was prepared in accordance with the requirements of the Act.

 

Having fully considered all the available information, I have decided to reject the alternative options and take the recommended decision to:

 

a)    Agree the areas of focus outlined in paragraph 10 of this report.

 

b)    Delegate authority to the Executive Director of Economy, Environment, and Infrastructure to:

 

              i.        Further develop and finalise Gloucestershire County Council’s Local Investment Plan in consultation with the Cabinet Member for Education, Skills, and Bus Transport.

 

            ii.        Submit the Local Investment Plan to the Department for Education no later than its deadline of 30 June 2022.

 

For the reasons set out in the report.

 

Lead officer: Colin Chick