Decisions

Decisions published

21/09/2022 - Proposed relocation of Gloucester Library to the former Debenhams Building and entering into a lease ref: 1943    Recommendations Approved

To consider the proposal to re-locate Gloucester Library to the Former Debenhams building in the centre of Gloucester

 

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Lynden Stowe asked Cabinet to consider the proposal to re-locate Gloucester Library to the Former Debenhams building in the centre of Gloucester.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

1. Approve the relocation of the library in Gloucester from the current

location at Brunswick Road to the proposed location in the former

Debenhams building.

 

2. Delegate the authority to the Head of Library and Registration Services

to undertake public engagement on the detailed proposals to finalise

plans.

 

3. Delegate authority to the Assistant Director of Asset Management and

Property Services, in consultation with the Deputy Leader and Cabinet

Member for Finance and Change, to enter into a 25-year lease for the

property with the University of Gloucestershire.

 

4. Delegate authority to the Head of Library & Registration Services, in

consultation with the Cabinet Member for Fire, Community Safety and

Libraries, to :

 

a. conduct a competitive procurement process(es) in respect of

contract(s) for

i. the design of the public library space and to award such

contract to the preferred tenderer for the duration of up to

12 months, with an extension for up to 6 months

 

ii. the supply and installation of furniture and associated

fittings for the library and to award such contract(s) to the

preferred tenderer(s) for the duration of up to 1 year

 

b. award such contract(s) to the preferred tenderer(s)

 

c. determine whether to exercise the option to extend the contract for

the design of the public library space for a further period of not more

than 6 months on the expiry of the initial 12 month term.

 

Lead officer: Steve Mawson


21/09/2022 - Procurement of Specialist Vehicles GFRS ref: 1939    Recommendations Approved

To seek approval to procure up to 3 new specialist vehicles for Gloucestershire Fire and Rescue (GFRS) over the 2-year period commencing September 2022.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Dave Norman sought approval to procure up to 3 new specialist vehicles for Gloucestershire Fire and Rescue (GFRS) over the 2-year period commencing September 2022.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

Delegates authority to the Executive Director of Economy, Environment & Infrastructure, in consultation with Chief Fire Officer and the Cabinet Member for Fire, Community Safety and Libraries to:

 

1. Conduct two mini-competition processes under the National Fire Chiefs Council Emergency Response Vehicle Framework Agreement (managed by Devon and Somerset FRS) in respect of two call-off contracts. Each such contract shall be for the supply of one specialist vehicle (HIAB Vehicle & Aerial Ladder platform) with a Euro 6 and greener technology engines which will be used to replace the current fleet of more polluting Euro 3/4/5 engine vehicles during the two-year period commencing September 2022.

 

2. Conduct a mini competition process under the YPO 960 Specialist Vehicle Framework Agreement in respect of a call-off contract for the supply of a full specification Incident Command Unit (ICU) vehicle. Such vehicle shall be equipped with a Euro 6, greener technology engine which will be used to replace the current polluting Euro 3/4/5 engine ICU vehicle during the two-year period commencing September 2022.

 

3. Award such call-off contracts to the preferred tenderer(s).

 

Lead officer: Colin Chick, Mark Preece


21/09/2022 - Procurement of Various GFRS Light Fleet Vehicles ref: 1938    Recommendations Approved

To seek approval to procure 41 multiple type new Light Fleet Fire Vehicles for Gloucestershire Fire and Rescue over the 2 year period commencing September 2022

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Dave Norman sought approval to procure 41 multiple type new Light Fleet Fire Vehicles to for Gloucestershire Fire and Rescue over the 2 year period commencing September 2022

 

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

Delegate  authority to the Executive Director of Economy, Environment & Infrastructure, in consultation with Chief Fire Officer and the Cabinet Member for Fire, Community Safety and Libraries to:

 

1. Conduct a series of mini-competition processes under the Crown Commercial Services (CCS) Vehicle Purchase RM6060 Framework Agreement in respect of a series of call-off contracts for the supply of 41 various type light fleet vehicles to meet the business requirements, ensuring that the replacement of vehicles is economically advantageous and meets the requirements of the Council’s Climate Change Strategy during the two-year period commencing September 2022.

 

2. Award such call-off contracts to any preferred tenderer(s) as required.

 

Lead officer: Colin Chick, Mark Preece


21/09/2022 - Her Majesty’s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS) Update ref: 1937    Recommendations Approved

To seek Cabinet approval for the Improvement Plan developed in response to the inspection of Gloucestershire Fire and Rescue (published 27th July 2022), prior to its submission to Her Majesty’s Inspectorate of Constabularies and Fire and Rescue Services (HMICFRS) by 14th October 2022.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Dave Norman sough Cabinet approval for the Improvement Plan developed in response to the inspection of Gloucestershire Fire and Rescue (published 27th July

2022), prior to its submission to Her Majesty’s Inspectorate of Constabularies

and Fire and Rescue Services (HMICFRS) by 14th October 2022.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

·         Acknowledge & accept the finding of the HMICFRS Report (Appendix

1)

·         Approve the GFRS Improvement Plan at Appendix 2,

·         Delegate authority to the Director of Fire and Community Safety to make any final changes to the Improvement Plan, in consultation with the Cabinet Member for Fire, Community Safety and Libraries, prior to its submission to HMICFRS by 14th October 2022.

·         Approve additional funding of £338,757, from Reserves to support the establishment of the Programme Management Team for a period of 18 months, as set out in Appendix 3, to support the delivery of the Improvement Plan.

 

Lead officer: Mark Preece


21/09/2022 - Financial Monitoring Report 2022/23 ref: 1942    Recommendations Approved

To provide an update on the year-end forecast for the 2022/23 County Council’s Revenue and Capital Budgets

 

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Lynden Stowe provided an update on the year-end forecast for the 2022/23 County Council’s Revenue and Capital Budgets

 

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

 

1. Note the forecast revenue year end position based on July 2022 (Period

4) forecasts for the 2022/23 financial year, which is an overspend of £7.029

million all of which relates to non-Covid-19 expenditure. The Covid-19

related expenditure and income outturn is forecast to be a balanced

position.

 

2. Note  delivery of the £5.283 million of savings against a target of £10.987

million in 2022/23 or 48.08% of target.

 

3. Note  the final revised Reserves Position for 2021/22 as detailed in

Annex 1 following amendments to the Business Rate grant funding and

reported pool surpluses for 2021/22.

 

4. Note the forecast capital year end position as at the end of June 2022,

forecast made in July 2022 (P4) of £161.050 million against the current

budget of £163.659 million.

 

5. Note a virement of £600k within the Landslip programme, from the

Badgeworth Road (Reddings Bridge) Slip project to the A435 Charlton Hill

phase 2 project.

 

6. Approve the £734k increase to the capital programme as detailed in

Section C.

 


21/09/2022 - Procurement of a mental wellbeing helpline for adults, incorporating support for self-harm ref: 1935    Recommendations Approved

To seek approval to conduct a competitive procurement process for the purpose of awarding a contract for the provision of a mental wellbeing helpline for adults, which will incorporate support for self-harm.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Nick Housden sought Cabinet approval to conduct a competitive procurement process for the purpose of awarding a contract for the provision of a mental wellbeing helpline for adults, which will incorporate support for self-harm.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

 

Delegate authority to the Director of Public Health in consultation with the Cabinet Member for Public Health and Communities to:

 

1. conduct a competitive procurement process in respect of a contract for the supply of a mental wellbeing helpline for adults, incorporating support for selfharm. The proposed contract shall continue for an initial period of 3 years and include options to extend its term for two further periods of up to 2 years on each of its third and fifth anniversaries;

 

2. award such contract to the preferred tenderer;

 

3. determine whether to exercise the option to extend the term of such

contract for a further period of not more than 2 years on the expiry of the

initial 3-year term;

 

4. determine whether to exercise the option to extend the term of such

contract again for a further period of not more than 2 years on its fifth

anniversary.

 

Lead officer: Siobhan Farmer


21/09/2022 - 2-year option to extend community and accommodation-based support contracts ref: 1933    Recommendations Approved

To seek Cabinet approval to exercise the first 2-year option to extend the existing community and accommodation-based support contracts following the expiry of their initial 3-year term in March 2023

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Carole Allaway Martin sought Cabinet approval to exercise the first 2-year option to extend the existing Community and Accommodation Based Support (CABS) call-off contracts described in Appendix 1 following the expiry of their initial 3-year terms on 31st March 2023.

 

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

Approve a 2-year extension to the term of the council’s call-off contracts described in Appendix 1 under the council’s Multi Provider Framework Agreement for the provision of Community and Accommodation Based Support Services for Homelessness and People in Vulnerable Circumstances that was awarded pursuant to a decision by Cabinet dated 30th January 2019. Such extensions shall commence on 1st April 2023 and be effected in accordance with the extension option provisions of such call-off contracts.

 

Lead officer: Siobhan Farmer


21/09/2022 - Schedule of Proposed Disposals ref: 1944    Recommendations Approved

To approve the proposed Schedule of Disposals in order to meet capital receipt targets.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Lynden Stowe, sought Cabinet approval for the proposed Schedule of Disposals in order to meet capital receipts targets.

 

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

1. Confirm that those sites described at Appendix A (Exempt) which have

previously been declared surplus by Cabinet in March 2022 and not yet

disposed of, continue to be declared surplus to requirements.

 

2. Delegate authority to the Assistant Director – Asset Management and

Property Services to dispose of these sites in consultation with the

Deputy Leader/Cabinet Member for Finance and Change and Council’s

Chief Financial Officer.

Lead officer: Steve Mawson


21/09/2022 - Extension of the contract for Gloucestershire Domestic Abuse Support Service ref: 1934    Recommendations Approved

To seek Cabinet approval to extend the term of a call off contract relating to the provision of the Gloucestershire Domestic Abuse Support Service (GDASS) for a further period of two years on the expiry of the initial five-year contract term.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Carole Allaway Martin sought Cabinet approval to extend the term of a call off contract relating to the provision of the Gloucestershire Domestic Abuse Support Service (GDASS) for a further period of two years on the expiry of the initial five-year contract term.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

Approve the exercise of a two-year extension option (commencing 1st July 2023) under the council’s call off contract with GreenSquareAccord Ltd for the provision of the Gloucestershire Domestic Abuse Support Service (GDASS).

 

Such call-off contract was awarded under Lot 1 of the Council’s existing Gloucestershire Framework Agreement for Domestic Abuse (pursuant to a decision by Cabinet dated 27th September 2017). The extension will be effected in accordance with the extension option provisions of the contract.

Lead officer: Siobhan Farmer


21/09/2022 - The Introduction of Moving Traffic Enforcement ref: 1941    Recommendations Approved

To seek Cabinet’s approval for the council to apply for a Designation Order in relation to enforcing moving traffic offences such as yellow box junctions, prohibition of driving, gate streets, banned turns, cycle lanes, no entry, one-way streets and weight limits from the Department for Transport (DfT) depending on the outcome of a statutory consultation process.

 

Should the council proceed with applying for a Designation Order, and it be approved, that Cabinet approve the enforcement of Moving Traffic Offences (MTOs) at locations around the county with a focus on road safety, managing non-compliance, active travel and improved public transport services

 

 

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

 

Cllr Dom Morris sough Cabinet approval for the council to apply for a Designation Order in relation to enforcing moving traffic offences such as yellow box junctions,

prohibition of driving, gate streets, banned turns, cycle lanes, no entry, oneway streets and weight limits from the Department for Transport (DfT) depending on the outcome of a statutory consultation process.

 

Should the council proceed with applying for a Designation Order, and it be

approved, that Cabinet approve the enforcement of Moving Traffic Offences

(MTOs) at locations around the county with a focus on road safety, managing

non-compliance, active travel and improved public transport services.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

a) Approves the principle of the County Council undertaking civil enforcement of moving traffic restrictions utilising powers available to highway authorities under Part 6 of the Traffic management Act 2004

 

(b) Authorises a 6 week public consultation on the detail of planned civil enforcement of moving traffic contraventions.

 

(c) To authorise the Chief Executive, in consultation with the Cabinet Member for Highways and Flooding to submit an application to the Department for Transport for making a Designation Order for the County of Gloucestershire to enforce Moving Traffic Contraventions by camera under part 6 of the Traffic Management Act 2004.

 

(d) Authorises the delegation of all operational decisions in respect of the recommendations set out in paragraphs (b) and (c) above to the Executive Director of Economy, Environment and Infrastructure in consultation with the Cabinet Member for Highways and Flooding.

 

Lead officer: Colin Chick


21/09/2022 - Parking ICT Contracts ref: 1940    Recommendations Approved

To seek Cabinet approval for the award of a parking and enforcement related ICT service contract, divided into three separate contracts, to replace the council’s existing parking and enforcement related ICT services contracts.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Dom Morris sought Cabinet approval for the award of a parking and enforcement related ICT contract, divided into three separate contracts, to replace the council’s existing parking and enforcement related ICT services contracts.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

1. Approve, without further competition, the award of the following three

separate Call-Off Contracts under Lot 4 of the Eastern Shires

Procurement Organisation (ESPO) Framework Agreement to the

preferred tenderer, namely Chipside Limited, in accordance with the direct

award criteria thereunder, for the purpose of replacing the council’s

existing parking and enforcement related ICT services contracts:

 

(a) Call-Off Contract 1: Relating to the supply of an ICT back-office endto-

end Penalty Charge Notice (PCN) management system;

 

(b) Call-Off Contract 2: Relating to the supply of PCN correspondence

management services;

 

(c) Call-Off Contract 3: Relating to the supply of a cashless parking and

permit management system.

 

Each of the proposed Call-Off Contracts shall continue for an initial period

of 7 years and include an option to extend their terms for a further period

of not more than 3 years.

 

2. Delegate authority to the Executive Director of Economy, Environment

and Infrastructure to determine whether to exercise the option to extend

the term of each of the said Call-Off Contracts for a further period of not

more than 3 years on the expiry of the initial 7-year terms.

 

 

Lead officer: Colin Chick


21/09/2022 - Gloucestershire Childcare Sufficiency Duty report 2022 ref: 1932    Recommendations Approved

To seek Cabinet’s approval for Gloucestershire’s Childcare Sufficiency Duty report 2022.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Stephen Davies, sought Cabinet approval for Gloucestershire’s Childcare Sufficiency Duty report (2022)

 

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

Approve the Childcare Sufficiency Duty report 2022 and delegate authority to the Executive Director of Children’s Services, in consultation with the Cabinet Member for Children's Safeguarding and EarlyYears to make any final changes prior to publication.

 

Lead officer: Chris Spencer


21/09/2022 - Children and Young People's Healthier Lifestyles Programme ref: 1936    Recommendations Approved

To seek Cabinet approval to conduct a competitive procurement process for the delivery of a community-based children and young people’s healthier lifestyles programme, from 1st April 2023.

This service will work closely with children with obesity, and their families, to support them to make sustainable changes to their eating and physical activity habits, to achieve a healthier weight.

To delegate authority to award the contract to the preferred tenderer to the Director of Public Health in consultation with the Lead Cabinet Member.

Decision Maker: Cabinet

Made at meeting: 21/09/2022 - Cabinet

Decision published: 21/09/2022

Effective from: 29/09/2022

Decision:

Cllr Nick Housden sought Cabinet approval to conduct a competitive procurement process for the delivery of a community-based children and young people’s healthier lifestyles programme, from 1st April 2023. This service will work closely with children with obesity, and their families, to support them to make sustainable changes to their eating and physical activity habits, to achieve a healthier weight.

 

To delegate authority to award the contract to the preferred tenderer to the

Director of Public Health in consultation with the Lead Cabinet Member.

 

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

 

Delegate  authority to the Director of Public Health, in consultation with the Lead Cabinet Member for Public Health and Communities to:

 

1. Conduct a competitive procurement process in respect of a contract

for the supply of a children and young people’s healthier lifestyles

programme. The proposed contract shall continue for an initial period

of five years and include an option to extend its term for a further

period of not more than three years,

 

2. Award such contract to the preferred tenderer, and

 

3. Determine whether to exercise the option to extend the contract for a

further period of not more than three years on the expiry of the initial

five-year period

 

Lead officer: Siobhan Farmer