Decisions

Decisions published

21/07/2021 - Elected Member Community Grant Scheme Build Back Better - Councillor Scheme ref: 1699    Recommendations Approved

This report will seek to establish a four-year grant scheme, where elected members are allocated £40,000 in total to spend within their division across this period.

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Tim Harman, Cabinet Member for Public Health and Communities presented the report on behalf of Cllr Lynden Stowe who sought approval to establish a four-year grant scheme running to 31 January 2025, where Councillors are each allocated £40,000 in total to spend within their division across this period.

 

Having considered all of the information, Cabinet noted the report and.

 

RESOLVED to:

 

Delegate authority to the Executive Director of Adult Social Care and Public Health to authorise the allocation of the grants in accordance with the criteria and financial regulations in consultation with the Deputy Leader and Cabinet Member – Finance and Change

 

Lead officer: Professor Sarah Scott


21/07/2021 - Youth Justice Plan 2021/22 ref: 1697    Recommendations Approved

To seek Cabinet’s recommendation that Council approves Gloucestershire’s Youth Justice Plan 2021/22.

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Stephen Davies, Cabinet Member for Children’s Safeguarding and Early Years, sought Cabinet’s recommendation that Council approve Gloucestershire’s Youth Justice Plan 2021/2022.

 

Having considered all of the information, Cabinet noted the report and.

 

RESOLVED to:

 

To recommend the Youth Justice Plan 2021/22, attached at Appendix 1 to

Council for approval.

 

Lead officer: Chris Spencer


21/07/2021 - MHCLG Domestic Abuse Section 31 Grant Funding for 2021/22 ref: 1698    Recommendations Approved

The purpose of this report is to seek Cabinet approval for investment of the MHCLG Domestic Abuse Section 31 Grant for 2021/22 to enable us to meet our statutory duties under the Domestic Abuse Act 2021

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Kathy Williams, Cabinet Member for Adult Social Care Delivery sought Cabinet approval for investment of the MHCLG Domestic Abuse Section 31 Grant for 2021/22 to enable us to meet our statutory duties under the Domestic Abuse Act 2021.

 

Having considered all of the information, Cabinet noted the report and.

 

RESOLVED to:

 

Modify the existing Lot 1 provider contract with Gloucestershire Domestic Abuse Support Service (GDASS) up to the value of £405,968 over 2 + 2 years (the current contract ends 30th June 2023 and if the +2 option is exercised it will end 30th June 2025) to include:

 

1.Floating Support (£12,000 x4 = £48,000); Flexible Funding (£40,000 x4 = £160,000) and Target Hardening/Sanctuary referral (£49,492 x4 = £197,968)

 

2. Modify the existing Lot 1 provider contract with GDASS up to the value of £60,000 over three years with annual break clauses for Floating Support linked to call off contracts for Places of Safety and Dispersed Refuge (£12,000 x3 = £36,000; £8,000 x3 = £24,000)

 

Delegate authority to the Executive Director: Adult Social Care and Public Health, in consultation with the Cabinet Member for Adult Social Care Delivery to:

 

3. Issue contracts under Lot 2 of the Domestic Abuse Framework up to the value of £800,000 over three years for the purpose of providing support in Places of Safety (£60,000 x3 + £18,100 x3 additional costs = £234,300); a DA Intervention Post (£88,000 x3 = £264,000); Specialist DA Advocates in Housing Teams; DA Training for the Housing Sector and DA Housing Champions (estimated £100,000 x3= £300,000)

 

4. Allocate a proportion of our Tier 1 administrative burdens funding towards posts which support the domestic abuse and sexual violence work associated with the duties arising from the Domestic Abuse Act 2021 to a maximum annual value of £100,000.

 

5. Run a mini competition on the DA framework under Lot 2 to support refuge accommodation up to the value of £300,000 over three years and award a contract to the successful bidder.

 

6. Issue contracts under Lot 2 of the Domestic Abuse Framework or the Community and Accommodation Based Support (CABS) Framework for scheme costs in dispersed refuge units to the maximum value of £180,000 over three years

 

7. Allocate the remainder of the grant (approximately £438,069 for 2021/22) following publication of the domestic abuse needs assessment and strategy in September 2021 and the subsequent investment recommendations from the LPB.

 

 

Lead officer: Professor Sarah Scott


21/07/2021 - Residential Framework for Children's Homes ref: 1696    Recommendations Approved

To seek approval to undertake a competitive Framework process to secure residential provision in county for Gloucestershire children and young people in care.

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Stephen Davies, Cabinet Member for Children’s Safeguarding and Early Years, sought Cabinet approval to undertake a compliant competitive tender process, in order to develop ‘in county’ residential provision for Gloucestershire children and young people in care.

 

RESOLVED to:

 

(1) To approve the establishment of a pseudo framework opportunity for Residential Care, initially for up to ten 2-3 bed children’s homes and up to two 6 bed children’s homes;

 

(2) To delegate authority to the Executive Director of Children’s Services, in consultation with the Executive Director of Corporate Services and Cabinet Member for Children’s Safeguarding and Early Years, to:

a) Conduct a compliant process for the tender of a 5-year pseudo framework agreement for residential children homes. The estimated total value is up to £150m.

 

b) Upon conclusion of the pseudo framework process; call off up to 7 contracts for residential children’s homes in the first year, for a period of 5 years, plus an optional extension of up to 5 years to an estimated maximum value of £70m; and, up to 5 additional residential children’s homes for a period of 5 years, plus an optional extension of up to 5 years, to an estimated maximum value of £50m in years 2-5 of the framework.

 

c) Determine whether to exercise the option to extend each call-off contract for each home for a further period of not more than 5 years on the expiry of the initial five-year term.

 

Lead officer: Chris Spencer


21/07/2021 - Extension of existing contact for Youth Support Services. ref: 1695    Recommendations Approved

Cabinet to agree a way forward for youth support services to continue to discharge the council’s statutory and partnership responsibilities towards young people aged 10 to 24 years following the end of the current youth support contract in March 2022.

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Stephen Davies, Cabinet Member for Children’s Safeguarding and Early Years, sought Cabinet agreement for a way forward for Youth Support services to continue to discharge the Council’s statutory and partnership responsibilities towards young people aged 10 to 24 years following the end of the current Youth Support contract in March 2022, acknowledging the wide-ranging impact of the coronavirus pandemic.

 

Having considered all of the information, Cabinet noted the report and.

 

RESOLVED to:

Approve the variation of the Council’s existing contract with Prospects Services (the current provider of integrated countywide Youth Support services) by extending its term for an interim period of six months, from 1 April 2022 to 30 September 2022, in order to provide the Council with an opportunity to complete a process of extensive market testing and market development in preparation for a full procurement process for a replacement contract commencing in October 2022.

 

Lead officer: Chris Spencer


21/07/2021 - Variation of existing contracts for an extension to the existing services to Children and Family Centres ref: 1694    Recommendations Approved

To seek approval to vary existing contracts with Barnardo’s, and Gardners Lane and Oakwood Federation (GLOW) from 1st April 2022 to 31st March 2023 for the provision of targeted family support services with children and family Centres in Gloucestershire. To cover Gloucester City, Forest of Dean, Stroud, Cheltenham and Tewkesbury localities. This will allow us to reshape and consult in order to offer an integrated service to the children and families in Gloucestershire


Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Stephen Davies, Cabinet Member for Children’s Safeguarding and Early Years, sought Cabinet approval to vary existing contracts to Barnardo’s, and Gardners Lane and Oakwood Federation (GLOW) from 1st April 2022 to 31st March 2023 for the provision of targeted family support services with children and family Centres in Gloucestershire. To cover Gloucester City, Forest of Dean, Stroud, Cheltenham and Tewkesbury localities. This will allow us to reshape and consult in order to offer an integrated service to the children and families in Gloucestershire.

 

Having considered all of the information, Cabinet noted the report and

.

RESOLVED to:

 

Delegate authority to the Executive Director of Children’s Services in consultation with the Cabinet Member for Children’s Safeguarding and Early Years to issue a variation to the following contracts with two existing providers to extend the end date of the contracts by 12 months:-

 

  • Barnardo’s: for the provision of targeted family support services with children and families centres in the Gloucester City locality; and the Forest of Dean and Stroud localities.

 

  • Gardners Lane and Oakwood Federation (GLOW): for the provision of the above services in the localities of Cheltenham and Tewkesbury.

 

Lead officer: Chris Spencer


21/07/2021 - Short Breaks for Children and Young People with Disabilities ref: 1693    For Determination

To inform Cabinet of the revised Short Breaks statement, current state of play in the delivery of Short Breaks and future plans and to gain Cabinet approval for the report recommendations.

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Stephen Davies, Cabinet Member for Children’s Safeguarding and Early Years, sought Cabinet support for a revised strategy for the commissioning of short breaks for children and young people with disabilities and sought delegated authority to conduct the associated procurement processes.

 

Having considered all of the information, Cabinet noted the report and.

 

RESOLVED to:

 

 

(1) Agree the proposed commissioning strategy and timeline.

 

(2) Authorise the Executive Director of Children’s Services in consultation with the Cabinet Member for Children’s Safeguarding and Early Years to:

 

a)    Conduct a compliant competitive tender process for the development of a three-year contract with the option to extend for a further two years for directly provided Short Break services.

b)    Upon conclusion of the competitive tender process, to enter into contract arrangements with preferred providers

c)    Determine whether to exercise the option to extend the contract for a further period of not more than two years on the expiry of the initial three year term.

d)    Conduct a competitive procurement process in respect of a three year Framework Agreement for the supply of activity provision

e)    Award such Framework Agreement to the preferred tenderer(s);

f)     Procure and award Call-Off Contracts for the supply of activity provision under such Framework Agreement whose combined aggregate value shall not exceed £3m

g)    The combined value of both the contracts and the Framework is estimated as £8.3m over the Five years for the delivery of Short Breaks services for children and young people with additional needs.

 

 

Lead officer: Chris Spencer


21/07/2021 - Arle Court Transport Hub –Contract Procurement and Ancillary Orders ref: 1701    Recommendations Approved

• To seek Cabinet approval for the Executive Director of Economy, Environment & Infrastructure to be authorised to conduct a compliant competitive tender process and to award a contract(s) in respect of Arle Court Transport Hub; and

 To award such contracts, upon the conclusion of such procurement processes, to the preferred tenderers evaluated as offering the Council the most economically advantageous tenders

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr David Gray Cabinet Member for Environment and Planning sought Cabinet approval for for the Executive Director of Economy, Environment & Infrastructure to conduct a series of competitive procurement processes in respect of the contracts described in the Recommendations section of the report for the supply of construction works and advanced highways and civils works in relation to the Arle Court Transport Hub scheme; and to award such contracts, upon the conclusion of such procurement processes, to the preferred tenderers evaluated as offering the Council the most economically advantageous tenders.

 

 

Having considered all of the information, Cabinet noted the report and

.

RESOLVED to:

 

Delegate authority to the Executive Director of Economy, Environment & Infrastructure (in consultation with the Cabinet Member for Environment and Planning) to:

1. Conduct a competitive procurement process under the council’s Contractor Partnering Framework Agreement: Major Construction Works 2019, Lot 2 in respect  of a call-offcontract for the supply of construction works in relation to the Arle Court Transport Hub scheme;

 

2. Conduct a separate competitive procurement process in respect of a contract for the delivery of advanced highways and civil engineering works in relation to the Arle Court Transport Hub scheme;

 

3. Award such contract to the preferred tenderers;

 

4. Make such ancillary traffic regulation orders as are required in order to successfully implement the Arle Court Transport Hub scheme (to include, amongst other things, temporary traffic regulation orders (TTRO’s) for temporary speed limits etc. during the construction phase of the scheme).

 

 


21/07/2021 - Provision of Food Waste Transfer Services ref: 1700    Recommendations Approved

To consider future options for the provision of food waste transfer services for the delivery of food waste from districts to the central treatment facility, and to seek approval to put in place the preferred option for the award of a contract for these services to commence 1st October 2021.

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr David Gray, Cabinet Member for Environment and Planning sought Cabinet  consideration of future options for the provision of food waste transfer services for the delivery of food waste from districts to the central treatment facility, and to seek approval to put in place the preferred option for the award of a contract for these services to commence 1st October 2021.

 

Having considered all of the information, Cabinet noted the report and

.

RESOLVED to:

 

1. Awards a contract for the provision of Food Waste Transfer Services in Gloucestershire to the local authority owned and controlled “Teckal” company known as Ubico Limited in which Gloucestershire County Council (GCC) is a shareholder. The proposed contract shall continue for an initial period of 8 years (commencing 1st October 2021) and include an option to extend its term for a further period of not more than 2 years;

 

2. Delegates authority to the Executive Director for Economy, Environment and Infrastructure, in consultation with the Cabinet Member for Environment and Planning to determine whether to exercise such option to extend on the expiry of the initial 8 year term.

 


21/07/2021 - Financial Monitoring Report 2021/22 ref: 1702    Recommendations Approved

To provide an update on the year-end forecast for the 2021/22 County Council’s Revenue and Capital Budgets

Decision Maker: Cabinet

Made at meeting: 21/07/2021 - Cabinet

Decision published: 21/07/2021

Effective from: 29/07/2021

Decision:

Cllr Tim Harman, Cabinet Member for Public Health and Communities presented the report on behalf of Cllr Lynden Stowe gave an update on the Council’s forecast revenue year end position at the end of May 2021 which was a £4.570 million overspend all of which is non Covid-19 related.

 

Having considered all of the information, Cabinet noted the report and.

 

RESOLVED to:

 

1.      Note the forecast revenue year end position based on actual expenditure as at the end of April 2021 and May 2021 (Period 2) forecasts for the 2021/22 financial year is an overspend of £4.570 million all of which related to non Covid-19 expenditure, as we are forecasting a balanced position in relation to Covid-19 expenditure and income.

 

2.      Notes the forecast capital year end position as at the end of May 2021 of £158.187 million against the current budget of £158.187 million.

 

3.      Approves the recommended transfer of £1million from the earmarked minimum wages reserve, which is no longer required, to General Reserves.

 

4.      Approves the £4.005 million decrease to the capital programme as outlined in section B of the report.

 

Lead officer: Steve Mawson