Agenda and minutes

Adult Social Care and Communities Scrutiny Committee - Tuesday 5 July 2022 10.00 am

Venue: Committee Room - Shire Hall, Gloucester. View directions

No. Item



To note any apologies for absence


Cllr Stephan Fifield, newly appointed Chair, welcomed everyone to the meeting and said he was looking forward to working with both members and officers to deliver effective and efficient scrutiny.


Apologies were noted from Cllr Suzanne Williams.


Due to ill-health, Cllr Cate Cody joined the meeting remotely.


Declarations of Interest

To record any declarations of interest made at the meeting


No declarations of interest were made at the meeting.


Minutes pdf icon PDF 146 KB

To confirm the minutes of the meeting held on 10 May 2022 (attached)


The minutes of the meeting held on 10 May 2022 were confirmed and agreed as an accurate record of that meeting.


Referencing item 4 of the agenda, (Motion 890 Domestic Abuse), and the outcomes of a discussion in response to a request made at the Full Council meeting on 8 December 2021 to consider the Domestic Abuse Needs Strategy for Gloucestershire and the Gloucestershire Domestic Abuse Strategy, it was suggested that feedback from the discussion be included in a statement for the members of this and the Children and Families Scrutiny Committee to agree before being presented to Full Council as part of the council’s scrutiny reporting process. The committee accepted this as a sensible approach.


New Library Strategy pdf icon PDF 79 KB

To comment on the Draft Library Strategy, (outlining the vision and aims for Gloucestershire’s modern library service).


The views of the committee to form part of a 12 week public consultation process commencing 4 July 2022. Final recommendations to be submitted for approval by Cabinet in November 2022, pending implementation of the new strategy from 1 April 2023.

Additional documents:


Jane Everiss, Head of Library and Registration Services, outlined the action being taken to progress the Draft Library Strategy for Gloucestershire. It was explained that the views of the committee would form part of a 12 week public consultation that had commenced the day before the meeting, on Monday 4 July 2022. Final recommendations would be submitted for approval to Cabinet in November 2022, pending implementation of the new strategy on 1 April 2023.


As a library authority, the County Council has a statutory duty to provide a comprehensive and efficient library service. The new strategy will replace the Library Strategy adopted in 2012, which was now out of date. As a County Council policy document, it would be important to seek the views of residents, students and workers to ensure that the 5 year strategy reflected a modern and vibrant library service and also able to meet the needs of those people who wished to make use of it.


Setting out the aims and ambitions of the service for the period 2023 and 2028, it was explained that the new strategy would be aligned to the following criteria, referred to as the 5 C’s:-


1)    Core – defining and enhancing a core service

2)    Climate – how libraries responded to the Climate Emergency

3)    Community – ensuring libraries continued to meet the needs of their local communities

4)    Connecting people – via digital and ICT means, connecting people with the services they needed at any stage of their lives, connecting people with information and connecting people with each other to reduce social isolation.

5)    Creativity – using creativity to enhance people’s lives.


The draft strategy can be viewed at the link here


Cllr Dave Norman, Cabinet Member for Fire, Community Safety and Libraries, welcomed the introduction of a new strategy, which he said was long overdue. He informed members that regular meetings would be held to review the service and applauded the library teams across the county who continued to give their full support to delivering a modern and up-to-date service.


Having received an in-depth overview of the document, the following comments were made:-


Overall, members commended what was described as an ambitious strategy. Suggested areas for future surveillance of the new service included; the need for quiet study areas in libraries; the repercussions of delivering a more digital based service, particularly to older and more vulnerable groups within the community; and meeting the needs of people living in rural communities.


It was explained that community access points would be located in rural

areas, (moving away from the use of a mobile library service), and that the

proposal to explore the use of pop up libraries could be beneficial in taking

services forward in the long term.


The new strategy included the provision of a home delivery service for

anyone unable to leave their homes or may be suffering from mental health

issues. It was suggested that further consideration be given to allocating

protected ‘quieter’ service times for vulnerable  ...  view the full minutes text for item 4.


Chief Fire Officer Report pdf icon PDF 592 KB

An update on matters relating to the portfolio of services delivered by the Chief Fire Officer, (Gloucestershire Fire and Rescue Service), and within the remit of the Gloucestershire County Council Adult Social Care and Communities Scrutiny Committee, (Trading Standards, Civil Protection and Coroners Services).


The update to include a presentation on the work of the Civil Protection Team.


Chief Fire Officer, Mark Preece, invited Louise Antonova, Team Leader from the Community Safety Directorate, to give an overview of the work of the Gloucestershire County Council’s Civil Protection Team. 


Members were informed that this small team, currently based within the emergency control centre at Shire Hall, was responsible for supporting the County Council when meeting its statutory duties for planning, preparing and responding to emergency situations in the County, including Business Continuity Management.


The team also provided support, (via service agreements), to District Councils in the event of any emergencies in their areas. The team also provided support to the Local Resilience Forum (LRF) and worked closely with multi-agency partners.


On call Duty Officer provision is provided 365 days a year. The team also provides support to the multi-agency ‘PREVENT’ service, which forms part of the Government’s Counter Terrorism Strategy.


Under the Civil Contingencies Act 2004, (legal framework for emergency management at local level), the County Council is categorised as a ‘Category 1 or ‘core’ responder. Under this premise, the council is subject to the following statutory civil protection duties, detailed below; -


Ø  Undertaking Risk Assessment for possible emergencies

Ø  Putting in place Emergency Plans

Ø  Putting in place Business Continuity Management arrangements

Ø  Warning and informing the public

Ø  Sharing information with other local responders

Ø  Cooperating with other local responders

Ø  Promoting Business Continuity Management to businesses


The County Council also has a statutory duty to produce emergency plans to comply with other specific legislation including Radiation, (Emergency Preparedness & Public Information) Regulations 2019 and Pipeline Safety Regulations 1996


Outlining the key activities the team is involved with in preparation for any emergencies within the County, the following information was set out in the following categories: 


1.    Risk


Published every two years, the National Risk Register outlines key malicious and non-malicious risks that could affect the UK. Working with partner agencies within the Local Resilience Forum, the Civil Protection Team review each of the national risks and allocate a local scoring. This information is then used to inform the County risk planning work programme from which a public facing community risk register is produced to enable communities to better prepare to respond to an emergency and to recover more quickly.

2.    Planning


The Civil Protection Team produce, review and test numerous emergency plans in partnership with the Local Resilience Forums, with GCC colleagues and with the district councils.


3.    Training & Exercises


The Civil Protection Team supports the Council/District Councils to establish and develop Emergency Response Teams and to deliver awareness training sessions/exercises to support effective delivery, if local emergency teams are activated. The team also supports the Local Resilience Forum to deliver multi-agency training and exercises to ensure each Local Authority remains on the radar as a key stakeholder within the County.


4.    Volunteers


The Civil Protection Team provides support and training to the Gloucestershire Emergency Support Team (GEST), a group made up of volunteers from recognised voluntary groups to provide assistance in response to emergency  ...  view the full minutes text for item 5.


Public Health Report pdf icon PDF 344 KB

An update from the Executive Director of Adult Social Care and Public Health, (Gloucestershire County Council), on matters relating to public health in Gloucestershire.


The committee received an update from the Executive Director of Adult Social Care and Public Health on matters relating to Public Health in Gloucestershire. To view the information report relating to this update, please open the link here.


Before introducing the report, Professor Sarah Scott, announced she would be handing over her portfolio of public health responsibilities to the current Deputy Director of Public Health, Siobhan Farmer, with effect from 10 July 2022. From this date, Sarah would take on the role of Executive Director for Adult Social Care, Wellbeing and Communities. Following the transfer of responsibilities, Siobhan would take on the role of Director of Public Health and attend future meetings of this committee and the Gloucestershire Health and Wellbeing Board in this capacity.


Included in the update, members noted information on the recent launch of the Gloucestershire Integrated Care System (ICS) and the development of the Integrated Care Partnership. They were informed that the statutory ICS would include two equally important and complementary components: - 


1.    A statutory Integrated Care Board (ICB) to lead and oversee the planning and delivery of NHS services across the whole system, develop a capital plan for NHS providers, hold the budget for the system, and meet the system control target, maintain appropriate governance and accountability; and


2.    A statutory Health and Care Partnership or Integrated Care Partnership (ICP), to bring representative partners together to address the wider health, social care and public health needs of the population and the wider determinants of population health and wellbeing


The aim of the ICP will be to provide opportunities to reduce health inequalities. Built on existing partnerships and collaboration, the ICP will focus on addressing the wider determinants of health and will be fundamental to the way in which an Integrated Care System pursues integration through partnership working and enabling people to live healthier, more independent lives and for longer.


The ICP will have the status of a statutory committee and have a central role in the planning and improvement of health and care, with a strong emphasis on taking a holistic and place-based view. The ICP provides the opportunity to address health challenges that the health and care system cannot address alone, especially those that require a longer timeframe to deliver, including tackling health inequalities and addressing the underlying social determinants that drive poor health outcomes.


In addition to the opportunities provided by the new ICS, it was reported that there would also be a number of other system wide changes that would focus on addressing health inequalities. These included; the Levelling Up Programme, external funding and support from The Big Lottery and The King’s Fund for the Healthier Communities Together Programme, and from taking a coordinated approach to strengthening the role of anchor institutions locally.


The committee received an update on the outcomes of the Levelling Up Conference held on 18 May 2022. Members were reminded that, following a motion at the Full Council meeting on 8 September 2021, a request had  ...  view the full minutes text for item 6.


Adult Social Care Report pdf icon PDF 696 KB

An update from the Executive Director of Adult Social Care and Public Health, (Gloucestershire County Council), on matters relating to adult social care in Gloucestershire.


The committee received an update from the Executive Director of Adult Social Care and Public Health on matters relating to the delivery of Adult Social Care services in Gloucestershire. To view the information report relating to this update, please open the link here


Highlighted by the report was the significant amount of work undertaken as part of the community response to the pandemic in 2020/21, including work initiated by new volunteers. It was agreed that the work had been both commendable and inspirational.


Following a review of the views and experiences of volunteers and community groups in 2021, a Gloucestershire Volunteering Collaborative was formed in November 2021, a county-wide group to provide strategic direction and co-ordination on matters relating to volunteering across the county. The aim of the Collaborative is to improve the way volunteering works in the county and strengthen local communities.


In June 2022, the Collaborative launched the Go Volunteer Glos (GVG) website, a free website for anyone aged 16 plus looking to offer their time as a volunteer and for organisations, charities and community groups needing volunteers. The GVG website is funded by joint investment from Gloucestershire County Council (via the Contain Outbreak

Management Fund) and by the Gloucestershire NHSCCG.


For more information, go to .The GCC representative on the Collaborative is Di Billingham, Head of Commissioning (Voluntary and Community Partnerships) at


The committee received a detailed update on the consultation and outcome of the cabinet decision relating to the proposed closure and decommissioning of 4 care homes in Gloucestershire. The cabinet decision was made on 22 June 2022. Please refer to the information report here for details of the outcomes of the consultation. Details of the cabinet decision can be viewed here


On 29 June 2022, the cabinet decision was called in by the following members of Council.


1) Cllr Jeremy Hilton

2) Cllr Lisa Spivey

3) Cllr John Bloxsom

4) Cllr David Drew

5) Cllr Chris McFarling

6) Cllr Beki Hoyland


The Chair announced that an extraordinary meeting to consider the grounds for the calling in of the cabinet decision and to determine whether the committee agreed, wholly or partially, with the call in had been arranged at 2.00pm on 20 July 2022.


Members noted the significant changes required to progress the transformation of Adult Social Care at the County Council. The changes are in response to the work required to implement the Care Act in Gloucestershire, in particular, work undertaken as part of the Adult Single Programme. It was agreed further updates would be required as the work progressed.


The report was noted.


Quarter 4 Performance Report (2021/22) pdf icon PDF 796 KB

To consider performance data, (Quarter 4 of 2021/22), relating to the delivery of services within the remit and context of the committee.


The committee considered a detailed analysis of performance relating to the delivery of services within the remit of the Adult Social Care and Communities Scrutiny Committee. The analysis was produced by the County Council’s Performance & Improvement Team, using data up to the end of March 2022.


The information was noted.


Work Plan pdf icon PDF 64 KB

To suggest items for consideration at future meetings


6 September 2022

15 November 2022




The dates of future meetings were noted, including the date of the call in meeting on 20 July 2022.


The following items were added to the committee work plan: -


Ø  Suicide Prevention

Ø  Voluntary and Community Sector Grant Scheme Update

Ø  Behavioural Changes in Adult Social Care