Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 3 December 2019 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Andrea Clarke 01452 324203 

Items
No. Item

113.

Election of Chairperson

To elect a Chairperson for the meeting.

Minutes:

There was a delay to the start of the meeting as a quorum was not in place at 10.00am. In line with the terms of reference for the committee it was agreed to wait 30 minutes. At 10.15am a quorum was reached and the meeting commenced.

 

Cllr Nigel Moor was elected Chairperson for this meeting.

114.

Declarations of interest

Please see note (a) at the end of the agenda.

Minutes:

No declarations of interest were received.

115.

Public Questions

To answer any written questions about matters which are within the powers and duties of the committee.

 

The closing date/time for receipt of written questions is 6.00pm on 27 November 2019. Please send questions to the Democratic Services Unit, marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk). 

 

 

Minutes:

No public questions were received.

116.

Member Questions

To answer any written members’ questions about matters which are within the powers and duties of the committee. The closing date/time for the receipt of questions is 6.00pm on 27 November 2019. Please send questions to the Democratic Services Unit marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk).

Minutes:

No Members’ questions were received.

117.

Minutes of the previous meeting pdf icon PDF 89 KB

The committee to agree the minutes of the meeting on Tuesday 12 February 2019, and to note the notes of the meetings on 18 June 2019 and 8 October 2019.

Additional documents:

Minutes:

The minutes of the meeting on 12 February 2019 were agreed as a correct record and signed by the Chairperson.

 

The notes of the meetings on 18 June and 8 October 2019 were agreed and signed by the Chairperson.

118.

Future Waste Partnership Terms of Reference pdf icon PDF 262 KB

Minutes:

118.1   Wayne Lewis, Head of Joint Waste Team, informed the meeting that the terms of reference (TOR) remained in draft form as they were still subject to comments from legal colleagues at the district and borough councils. Some of the local authorities involved had already agreed to join the waste partnership whilst others would be making the final decision in the new year.

 

118.2   Mr Lewis explained that the transfer of staff was ongoing, and TUPE arrangements were in place. He thanked the Joint Waste Team for their work and wished them well in their (new) local authority.

 

118.3   Members discussed the funding of the Partnership and Communications Fund. It was questioned how one communications officer would be able to deliver this broad agenda. In response Mr Lewis explained that he had envisaged that this would be more of a coordinating role and that each partner council would need to provide some officer time. He informed members that he would take forward the comments raised to the Senior Officer Group to inform their discussion of the terms of reference.

 

118.4   In response to a question it was clarified that the report to be received by the county council’s Cabinet on 20 December 2019 was predicated on the structure discussed at the meeting today.

 

118.5   The committee therefore:-

ØNoted the draft terms of reference for the new Gloucestershire Resources and Waste Partnership at appendix 1;

ØNoted the timeline for each of the Gloucestershire local authorities to consider the terms of reference and reach a decision on joining the new Gloucestershire Resources and Waste Partnership (appendix 2); and

ØNoted progress by Gloucestershire County Council (GCC), Forest of Dean District Council and Tewkesbury Borough Council in completing the transfer of Joint Waste Team (JWT) staff.

 

119.

Management Accounts Monitoring Report pdf icon PDF 227 KB

Minutes:

119.1   Wayne Lewis, Head of Joint Waste Team, presented the report. He informed the committee that the report reflected the significant pressure on the revenue position.

 

119.2   It was commented that the timing of the new garden waste disposal direction were not helpful, putting additional pressure on what was already a challenging budget position for some district councils. It was explained that, in the re-tendering process for this service, the county council had endeavoured to find local drop off points so that no one had to travel unduly far, and felt that this had been achieved. It was agreed that these concerns would be discussed offline.

 

119.3   The committee therefore:-

ØNoted the financial performance as contained in this report; and

ØNoted that the final recharge of costs to partners will be raised when the actual employee costs and shared costs were available, which should be during January 2020.

 

120.

Service/Action Plan Update pdf icon PDF 119 KB

Additional documents:

Minutes:

The committee: -

Ø  Noted the progress of the current (2018/21) action plan; and

Ø  Agreed to the suggested distribution of actions amongst partner councils as set out in appendix 1.