Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 19 June 2018 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Andrea Clarke 01452 324203 

Items
No. Item

38.

Election of Chairperson

To elect a Chairperson for the civic year.

Minutes:

Cllr Sue Coakley was elected Chairperson for the civic year 2018/19.

39.

Election of Vice Chairperson

To elect a Vice Chairperson for the civic year.

Minutes:

Cllr Nigel Moor was elected Vice Chairperson for the civic year 2018/19.

40.

Declarations of interest

Please see note (a) at the end of the agenda.

Minutes:

No declarations of interest were received.

41.

Public Questions

To answer any written questions about matters which are within the powers and duties of the committee.

 

The closing date/time for receipt of written questions is 6.00pm on 13 June 2018 (three clear working days before date of the meeting). Please send questions to the Democratic Services Unit, marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk). 

 

Minutes:

No public questions were received.

42.

Member Questions

To answer any written members’ questions about matters which are within the powers and duties of the committee. The closing date/time for the receipt of questions is 6.00pm on 13 June 2018 (three clear working days before the date of the meeting). Please send questions to the Democratic Services Unit marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk).

Minutes:

No member’s questions were received.

43.

Minutes of the previous meeting - 20 February 2018 pdf icon PDF 112 KB

Minutes:

The minutes of the meeting held on 20 February 2018 were agreed as a correct record and signed by the Chairperson.

44.

Performance Report 2017/18 pdf icon PDF 162 KB

Minutes:

44.1     Andy Pritchard, Joint Waste Team, gave a detailed presentation of the report. He highlighted the year on year reduction in total residual waste which was linked to the service changes made at five of the six district councils in recent years. The proportion of household waste that was sent to landfill fell significantly representing a downturn of 6.5% from 2016/17.

 

44.2     The committee agreed that whilst it was good to note that the level of food waste was increasing, diverting it away from landfill, it was of concern that so much food was being wasted; particularly in a time when many people were going short of food. It was agreed that this was an issue that would benefit from an education campaign, not just aimed at the general public but also supermarkets.

 

44.3     Members discussed ‘side waste’. It was noted that there was not a county wide policy on this issue. Waste crews in each district were clear on the enforcement policy, and some councils did operate an amnesty at Christmas. In response to a question it was stated that it was not thought that there was a link between fly tipping and the robust implementation of the enforcement policy. It was commented that this was an issue that this committee could take on and consider.

 

45.

SINGLE USE PLASTICS pdf icon PDF 92 KB

Minutes:

45.1     Cllr Coakley informed the committee that the motion debated at Cotswold District Council, was not as stated in the report, but had been amended to reflect the motion agreed at the county council in order to support a consistent approach to this important issue.

 

45.2     In response to a question it was clarified that the government had made some commitments with regard to single use plastics as described in Defra’s 25 year plan received by the committee on 20 February 2018 and that more information was due in the Autumn 2018 with the anticipated release of a new national waste & resources strategy.

 

45.3     Cllr Pickering informed the meeting that in line with the motion agreed at full council on 26 April 2018 Stroud District Council had established a task group on reducing single use plastics. At the first meeting on 13 June 2018 the task group had agreed a 26 point action plan.

 

45.4     Cllr Richard Cook informed the committee that Gloucester City Council was also committed to reducing single use plastics.

 

45.5     The committee agreed that it was not sufficient to simply note this report, and instead agreed that it was good to note that each council was taking action on this issue and that each committee member should ensure that their council continued to address and take action on the use of single use plastics.

 

46.

Residual Waste Treatment and Waste Transfer Update pdf icon PDF 134 KB

Minutes:

46.1     Wayne Lewis, Head of Joint Waste Team, presented the report and explained that the county council, as Waste Disposal Authority, will complete a cost evaluation exercise to determine whether transfer arrangements or direct delivery of waste to Javelin Park should be implemented for Cheltenham Borough Council (CBC) and Tewkesbury Borough Council (TBC) and that the report would be received by the Cabinet on 10 October 2018.

 

46.2     There was a robust debate on the issue of direct transfer of waste to Javelin Park. This issue particularly impacted on CBC and TBC as they did not have access to a waste transfer station, and were a greater distance from Javelin Park than their current tipping location at Wingmoor Farm landfill. There was a shared view from the majority of committee members that no council should be placed at a disadvantage, and the process going forward should be fair and equitable to all the district councils.

 

46.3     It was questioned how much of the identified savings of Javelin Park would be shared with the district councils, as the waste collection authorities? It was stated that as far as officers were aware none of this money was earmarked for the district councils. The Head of the Joint Waste Team took the opportunity to remind the committee that a report on the issues relating to waste transfer options had been shared with the committee in 2015 (post meeting note 13 October 2015), but that no further reports or agreements had followed.

 

46.4     Cllr Coleman, CBC Cabinet Member Clean and Green Environment, stated that he had asked the Joint Waste Team for advice regarding the potential for there to be a waste transfer station accessible to CBC during the redesign of the CBC waste collection service. He stated that he had been assured that there would be a transfer station and had therefore purchased vehicles for the fleet based on that premise. If there was instead to be direct transfer these would not be fit for purpose.

 

46.5     It was also questioned how the Joint Waste Team (JWT) could be advocating for both the waste disposal authority and the waste collection authorities. The Head of the Joint Waste Team explained that officer roles within the JWT had been divided up so as to reflect this position, with certain officers assigned to support the borough councils and others the county council in this matter. He also emphasised that the JWT aimed to support all partners within the joint waste committee and their primary objective was to represent the interests of the residents of Gloucestershire and ensure that they received value for money.

 

46.6     Concern was also expressed with regard to the environmental (carbon auditing) cost of direct transfer, and whether this would mean that some councils would be in breach of the climate change commitments. The committee was clear that the cost to the tax payer should be clear, and some members also felt that any costs should be shared fairly  ...  view the full minutes text for item 46.

47.

Cotswold District Council Service Review (Consultation Template) pdf icon PDF 157 KB

Minutes:

47.1     Scott Williams, Joint Waste Team, presented the report. In response to questions he acknowledged that there could be an element of a self selecting group with regard to the public survey, but informed the committee that work would also be undertaken with parish and town councils. He informed the committee that this approach had been undertaken in West Oxfordshire and had produced good outcomes. The Chairperson also informed members that member workshops would also be included in the consultation period.

 

47.2     Members of the committee who had recently undertaken a service review shared their experiences as to what had worked well to inform the CDC consultation.

 

47.3     In response to questions it was emphasised that the template could be tailored to each district in future.

 

47.4     At the conclusion of the debate the committee agreed to adopt the consultation as a template that might be used by other partner councils in future as part of the partnership’s wider service alignment work.

 

 

48.

Household Recycling Centres Efficiencies Savings pdf icon PDF 90 KB

Minutes:

Andy Pritchard, Joint Waste Team, presented the report.

 

Issues raised in the debate included: -

Ø  that it might be necessary to take a different approach to the Swindon Road (Cheltenham) site

Ø  that there were potentially controversial decisions to be made, eg charging, and it would be important to ensure that these were taken in unison

Ø  that it would be important to ensure that the issues relating to fly tipping were considered

Ø  that it would be important to explore the potential to expand the range of ‘reuse shops’ at Household Recycling Centres

Ø  that it would be important to understand whether a reduction in opening hours would impact of levels of recycling

Ø  that it would be important to understand the impact on traffic flow if opening hours were to be reduced

 

49.

Pyke Quarry Changes pdf icon PDF 4 MB

The committee to receive a presentation.

Minutes:

49.1     Roger Smith, Joint Waste Team, gave a presentation outlining the changes and improvements made to the Pyke Quarry Household Recycling Centre. (The presentation slides were uploaded to the council’s website and included in the minute book.)

 

49.2     The committee welcomed the improvements and noted the presentation.

 

50.

Management Accounts Provisional Outturn 2017/18 Revenue Budget Monitoring Report and the Approved 2018/19 Revenue Budget pdf icon PDF 185 KB

Minutes:

The committee noted the financial performance as contained in this report and the approved 2018/19 Revenue Budgets.

 

51.

Action Plan Update pdf icon PDF 142 KB

Additional documents:

Minutes:

51.1     Scott Williams, Joint Waste Team, presented the action plan.

 

51.2     The committee agreed to:-

Ø  note the outturn position of the 2017/20 action plan;

Ø  note the progress of the current (2018/21) action plan;

Ø  the inclusion of two new actions within the current plan (actions 3.9 and 3.10)

Ø  the revised target completion dates for actions 4.7 and 5.1 within the current action plan; and

Ø  noted the high level risks and proposed mitigation measures set out in section 4 of this report.

 

51.3     Cllr Simon Pickering informed members that the Stroud District Council Environment Committee had received an update report on the multi service contract. This report was available on the Stroud District Council website.

 

52.

Health and Safety Report 2017/18 pdf icon PDF 170 KB

Minutes:

The committee noted the report.