Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 21 February 2017 2.00 pm

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Andrea Clarke 01452 324203 

No. Item


Declarations of interest

Please see note (a) at the end of the agenda.


No declarations of interest were received.


Public Questions

To answer any written or oral questions about matters which are within the powers and duties of the committee.


The closing date/time for receipt of written questions is 6.00pm on 15 February 2017. Please send questions to the Democratic Services Unit, marked for the attention of Andrea Clarke (email: 


An oral question may be asked by a member of the public if notice of the question is given by the questioner to Democratic Services at least 30 minutes prior to the start of the meeting.


Depending on the nature of the questions asked it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be supplied as soon as reasonably possible after the meeting.



No public questions had been received.


Member Questions

To answer any written members’ questions about matters which are within the powers and duties of the committee. The closing date/time for the receipt of questions is 6.00pm on 15 February 2017. Please send questions to the Democratic Services Unit marked for the attention of Andrea Clarke (email:


No public questions had been received.


Minutes of the previous meeting pdf icon PDF 102 KB


The minutes of the meeting held on Tuesday 6 December 2016 were agreed as a correct record and signed by the Chairman.


Business Plan 2017-2020 - Adoption pdf icon PDF 444 KB


49.1     Steve Read, Head of Service Gloucestershire Joint Waste Team, introduced this item which drew on the points and comments raised during the discussion of the draft business plan at the committee’s meeting on 6 December 2016.


49.2     He informed committee members that the Action Plan at Appendix 1 needed to be updated to reflect the fact that the contract with Cory would expire before the commissioning of the Energy to Waste plant at Javelin Park, and this would require alternative arrangements to be put in place to manage the interim period. Mr Read explained that the action plan also needed to reflect that the static compaction units at the household recycling centres would be replaced. Committee members agreed to these changes to the action plan.


49.3     Cllr Jim Mason informed the committee that Tewkesbury Borough Council was of the view that the long term goal section (1.4) needed to be more explicit with regard to the rights of the individual authorities in the Gloucestershire Joint Waste Partnership. He proposed an alternative wording of this section which is set out below with the proposed changes highlighted. This proposal was seconded by Cllr Mark Williams, Tewkesbury Borough Council.

Joint working has resulted in ‘quick wins’ for the partners but more importantly perhaps provides a platform for future savings by understanding the key critical points for efficiencies in the future and planning accordingly. In approving this plan, the partners are in accord that one of the Committee’s principal objectives is to explore all opportunities and establish whether there is a robust business case and clear benefit to each of the partners, of aligning and integrating waste and recycling services across Gloucestershire with a view, subject to the business case and agreement of the partners, of completing alignment and integration by 2024.


In determining the business case, the driving principles will be:

·                    Minimising the amount of waste for disposal through avoidance, reduction, reuse, recycling, digestion and composting

·                    Optimising the whole cost of services to residents

·                    Apportionment of service costs and incentives in a fair and equitable manner.


In pursuit of this goal, and acknowledging the constitutional right of each partner to make its own key decisions, the partners will commit to:

·                    Approaching service design with an open mind

·                    Contributing constructively to the debate

·                    Striving to reach consensus in the interest of the driving principles

·                    Fairly sharing the reasonable costs of the journey.


49.4     Some members of the committee did not feel that this section required amending as the points in respect of the rights of individual authorities were covered elsewhere in the business plan. However there was some sympathy with the point raised by Tewkesbury Borough Council. On being put to the vote (3 votes for, and 4 abstentions) it was agreed that the proposed wording be included in the business plan.


49.5     During the debate it was agreed that it would be helpful to see waste arisings expressed on both a per household and per person basis. It could be that  ...  view the full minutes text for item 49.


Arrangements for appointing a Head of Service for Waste Management pdf icon PDF 128 KB


50.1     Steve Read, Head of Service Gloucestershire Joint Waste Team, presented the report, and reminded  the committee that this proposal and basis of calculation had previously been shared with members informally.. The proposal relied on each partner agreeing to contribute as per the calculations. It was noted that should Stroud District Council and/or Gloucester City Council decide to join the partnership then the contribution required for each of the existing partners would reduce accordingly.


50.2     The committee agreed to approve the process to fund and recruit a Head of Service to be in place no later than 1 September 2017.



Management Accounts Monitoring Report pdf icon PDF 240 KB


51.1     Rachel Capon, Joint Waste Team, gave a detailed presentation of the report, highlighting the reasons for the identified over and underspends across the district and overall budget areas.


51.2     The committee agreed to note the summary financial performance as contained in the report; and the indicative draft 2017/18 revenue budget, and that this was likely to change as partner budgets were firmed up.



Service/Action Plan Update pdf icon PDF 122 KB

This item will include a presentation by WRAP.

Additional documents:


52.1     The committee noted the service/action plan update and the update from Gloucester City Council.


52.2     The committee also received a presentation on the outcomes from the Hubbub Anti Litter, Christmas, and the Love Your Clothes Campaigns; an update on the Tewkesbury Borough Council Redesign Project; and the outcomes from the Forest of Dean District Council’s new waste collection service. (The presentation slides were uploaded to the council website and included in the minute book.)


52.3     Committee members were pleased to note the positive response to these campaigns from the general public. It was agreed that, with regard to litter, it would be good to get support from organisations such that they encouraged their customers to dispose of their litter responsibly.


52.4     The committee welcomed the increase in the level of recycling, and reduction in the level of residual waste, reported by the Forest of Dean District Council.


52.5     Stroud District Council had made changes to its waste collection service during 2016, including, in November 2016, introducing food waste collection. It was noted that there had been a larger uptake of the food waste collection than both the council and Ubico had expected. This had resulted in an associated additional cost to the council as Ubico had to increase the number of vehicles used for this collection. It was agreed that whilst it was encouraging to see that people wanted to engage with this process, it was of concern that so much food was being wasted. It was hoped that in time the volume would reduce as people became more aware of the amount they were discarding.


52.6     The committee also received a presentation from Jackie Bailey, Project Manager at WRAP (Waste and Resources Action Programme) which discussed the work undertaken by WRAP to understand recycling behaviour and how campaigns are designed to encourage people to increase their level of recycling, and, hopefully, change their attitude to recycling. (The presentation slides were uploaded to the council website and included in the minute book.) it was noted that much of the reported behaviour patterns were areas that councils could influence and encourage.


52.7     In response to questions the committee was informed that WRAP did not work directly with schools but did have materials that could be used by teachers, and that WRAP would be launching a campaign directed at schools in March 2017. It was acknowledged that working with and encouraging flat/apartment residents to increase their recycling was challenging. WRAP has worked with city areas and the findings from this work were in the process of being reviewed. It was also expected that flats and urban areas would be covered within the new 2020 strategy.


52.8     The Chair thanked Jackie Bailey for her very informative presentation.