Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 10 February 2015 10.00 am

Venue: Council Chamber - Shire Hall, Gloucester. View directions

Contact: Jane Cleaver 

Items
No. Item

43.

Declarations of Interest

To note any declarations of interest.

Minutes:

No declarations of interest were made.

44.

Minutes pdf icon PDF 87 KB

To agree the minutes from the Committee’s meeting on 16 December 2014 (attached).

Minutes:

Resolved

 

That the minutes of the meeting held on 16 December 2014 be approved as a correct record.

45.

Joint Meeting Protocol - Role of Co-opted Members pdf icon PDF 133 KB

To consider the attached report which asks the Committee to finalise and adopt a protocol on the role of co-opted members within the formal Joint Committee.

Minutes:

 

Consideration was given by the Committee to the amended protocol on the role of co-opted members.

 

Having noted the amendments made since the Committee’s initial consideration at the meeting in December, the Committee

 

Resolved

 

That the protocol as set out in Section 2 of the report be adopted.

46.

Business Plan 2015 - 18 pdf icon PDF 291 KB

 

To consider the draft Business Plan for 2015 to 2018.

 

Additional documents:

Minutes:

 

Steve Read, Head of Service, introduced the Committee’s Draft Business Plan for the period 2015 to 2018, and reminded Members that this version included suggestion amendments raised by the Committee in December.

 

Members requested that the references to comparison figures being based on residual waste per capita be changed to residual waste per household so as to be compliant with information available nationally.

 

Resolved

 

That the Business Plan for the period 2015 to 2018 be approved, subject to the minor amendment detailed above.

 

During consideration of this item the Committee was informed of a request made by Gloucester City Council for assistance to be provided from the Joint Waste Team to undertake the review of current waste collection services and develop the new services to take effect at the end of the current contract.  It was noted that if help was offered there was likely to be officer-resource implications for the Joint Waste Team.

 

Having discussed the request in some detail, Members agreed that the following actions should be taken to progress the matter:

 

·         Assistance would only be provided if Gloucester City Council could give a firm commitment to join the Joint Committee within 18 months of the date the assistance started.

 

·         If this did not take place, the costs of the assistance should be reimbursed to the Committee.

 

Since it was likely that a commitment on this matter would be required before the Committee’s next meeting, Members asked that any decisions required be taken by the S.151 Officer of Gloucestershire County Council as the Accountable Body, following consultation with the Chairperson and Vice-Chairperson. 

47.

Management Accounts Monitoring Report 2014/15 pdf icon PDF 141 KB

To consider the attached report which sets out the financial performance of the individual authorities within the Joint Waste Committee against their approved annual budget for the first eight months of the current financial year, andshows the combined position across constituent authorities.

Minutes:

 

The Committee noted the information given on the financial performance of the individual authorities within the Joint Waste Committee against the approved annual budget for the first eight months of the current financial year.

 

The impact of the continuing reduction in the price paid for recyclable materials was noted.

 

Resolved

 

That the report be received.

48.

Service Updates

To receive information on recent changes to waste collection and disposal facilities within the county.

Minutes:

 

The following service updates were noted:

 

Waste Disposal – The Committee noted that planning permission had been given by the Secretary of State for the building of the waste to energy plant at Javelin Park.  The contractor (UBB) would now start preparations for the building project.

 

The Anaerobic Digestor plant at Wingmoor was nearing completion, with commissioning anticipated in March.  It was agreed that a visit should be arranged in the near future.

 

Tewkesbury – Recent work had focused on encouraging the younger generation to recycle by the use various press releases.

 

Forest of Dean – HRCs were currently promoting the recycling of WEEEs, and vehicle signage was aimed at increasing food waste collections.

 

Cheltenham – The current campaign, run in conjunction with a local newspaper, highlighted what happened to recyclates once collected.  A black bag splitting project would commence shortly at the Swindon Road HRC.

 

Cotswold - Work was continuing to improve bring sites in the area.

 

Joint Waste Team – Information had recently been received to the effect that the landfill site at Hempsted would reach capacity during 2016.  Material for landfill after this would need to be transferred elsewhere.  It was hoped to expand the use of the re-use shop at Hempsted in 2015.  There had been a good take-up of Christmas trees being deposited in shredding bins across all districts.

49.

The European Experience pdf icon PDF 388 KB

To receive a presentation on the ‘European Experience’.

Additional documents:

Minutes:

 

Steve Read, Head of Service, gave a short presentation on the experiences of waste disposal elsewhere in Europe.  Members noted that presentation and agreed that any points of clarification should be sent to the officers after the meeting.

50.

Future meetings

To note dates of meetings in 2015:

 

Tuesday 21 April

Tuesday 9 June (AGM)

Tuesday 13 October

Tuesday 15 December

 

Minutes:

The dates for the meetings for the remainder of 2015 were noted as follows:

 

Tuesday 21 April

Tuesday 9 June (AGM)

Tuesday 13 October

Tuesday 15 December