Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 1 April 2014 1.30 pm

Venue: Council Chamber - Shire Hall, Gloucester. View directions

Contact: Jane Cleaver 

No. Item


Welcome and Introductions

The Chairman to welcome everyone to the meeting.


The Chairman welcomed everyone to the meeting and took the opportunity to wish Claire Locke (Cotswold DC) well for her impending maternity leave.



To receive apologies for absence.


Apologies were received from Cllr Barry Gibbs.


Declarations of Interest

To note any declarations of interest.


No declarations of interest were made.


Minutes pdf icon PDF 87 KB

To note and agree the minutes from the committee meeting on 19 December 2013 (minutes attached).


The minutes of the meeting held on 19 December 2013 were agreed and signed as a correct record.


Cheltenham Plastics Collection Trial pdf icon PDF 48 KB

A verbal presentation from the Joint Waste Team.

Additional documents:


Scott Williams, Strategic Client Officer, Joint Waste Team, introduced the report explaining the rationale behind the proposed trial collection and recycling of rigid plastics at a number of bring sites in Cheltenham.  It was also proposed to close a number of smaller, lesser-used bring sites.


The Committee’s support was sought for this trial to further encourage Cheltenham Borough Council to explore the wider development of recycling opportunities.


In response to questions, Cllr Whyborn (Cheltenham BC) explained that the extra collection costs of the proposed trial (approx. £1,819 or £7,276 in a full year) arose, in the main, from the loss of income currently generated by recycled plastic bottles; the price for mixed plastics being lower, even allowing for the benefit of extra material.  However, taking into account an anticipated reduction in tonnage of residual waste as a result of collecting this mixed plastic material from bring sites in Cheltenham, it was estimated that there would be a reduction in landfill tax having to be paid by GCC, which offered a secondary benefit across the partnership.


Ideally mixed plastic collections would be offered as part of the kerbside collection service, but this had been discounted during initial investigations as currently being too costly.  No bring sites would be closed until the trial had been completed.


Following a short discussion the Committee came to the view that the suggested period of the trial (12 weeks) should be seen as a minimum period and that clear evaluation criteria should have been agreed and applied before the decision was taken to make the service permanent.  With these amendments the Committee




That Cheltenham Borough Council be recommended


1.         To complete a trial of mixed rigid plastic recycling at a number of larger bring sites in Cheltenham.


2.         To implement permanent mixed rigid plastic recycling at strategic bring sites if the results of the trial are supported by the business case.


Membership Update and Inter Authority Agreement pdf icon PDF 105 KB

An update on the position of Tewkesbury Borough Council in joining the Joint Waste Committee and the implications on the Inter Authority Agreement.


A report on the commencement of the formal process of including Tewkesbury Borough Council within the Gloucestershire Joint Waste Committee was introduced by Steve Read, Head of Service, Joint Waste Team.


Members noted that the revision of the Inter Authority Agreement (IAA) to include Tewkesbury Borough Council also provided an opportunity to make a number of minor technical amendments to the Agreement.  These were detailed in paragraph 3 of the report.  The Committee noted that the cost sharing mechanism within the IAA was contained in schedule 5; not 6 as stated in the report.


Having considered the report and welcomed the proposal from Tewkesbury Borough Council, the Committee






1)        Tewkesbury Borough Council’s Executive’s decision to recommend to their Full Council on 15th April 2014, that Tewkesbury Borough Council (TBC) joins the Joint Waste Committee be welcomed and, subject to their recommendation being accepted:-


2)        Partner Authorities were recommended to seek the necessary authority to revise the Inter Authority Agreement (IAA) to:


a. include TBC as a formal member

b. amend the IAA as set out in Section 3 of the report and

c. make further amendments as deemed appropriate by the Head of Service of the Gloucestershire Joint Waste Team.


3)        One Legal be appointed as Legal advisors to revise the IAA and to circulate it to the Partner Authorities for approval.


4)         the Head of Service Gloucestershire Joint Waste Team be authorised to prepare a joint press release with TBC following confirmation of TBC’s decision to join and agreement of the revised IAA.


Business Plans and Performance Update

A performance update from the Joint Waste Team and from Gloucester City, Tewkesbury Borough and Stroud District Councils.


The Committee were pleased to see that all outstanding actions were on course to be completed.




That the report be noted.


Waste (England and Wales) Regulations 2011 pdf icon PDF 63 KB

An update on the requirement to have separate collections of recyclable materials in place by 1 January 2015, subject to being ‘technically, environmentally and economically practicable’. (TEEP).


Consideration was given to a report on the risks associated with compliance or non-compliance with the Waste (England and Wales) Regulations 2011(as amended), presented by Andy Pritchard, Waste Projects Manager, Joint Waste Team.


The Committee expressed its disappointment that DEFRA had not yet issued any guidance.  Although the original EU Waste Directive had been introduced with a laudable aim of improving the quality of recyclates, the transcription into UK law would appear to have caused some problems. 


The Committee noted that a group of organisations representing local authority interests had commissioned a ’route-map’ to provide guidance on compliance which was due to be available by the end of April 2014.  However uncertainties remained over whether certain service configurations would be compliant.  The JWT would continue to monitor the situation and level of risk to ensure that the Committee was kept apprised of developments.




That the report be noted.


Future meetings


Tuesday 1 April

Tuesday 10 June (AGM)

Tuesday 14 October

Tuesday 16 December



Tuesday 10 February

Tuesday 21 April

Tuesday 9 June (AGM)

Tuesday 13 October

Tuesday 15 December




That the dates of future meetings as listed on the agenda be agreed.