Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 21 April 2015 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Jane Cleaver 

No. Item


Declarations of Interest

To note any declarations of interest.



No declarations of interest were made.



Minutes pdf icon PDF 81 KB

To note and agree the minutes from the Committee’s meeting on 10 February 2015.





That the minutes of the meeting held on 10 February 2015 be approved as a correct record.



Food Waste Intervention Proposal pdf icon PDF 149 KB


To consider a proposal to increase the volume of food waste diverted from landfill.



Consideration was given to a report which proposed the development of a specific project aimed at increasing the amount of food waste collected, and thus reducing the total tonnage of residual waste.


Members expressed their support for the principles outlined for this project, although some notes of caution were highlighted regarding the aim of achieving and maintaining an increase of 30% in the collection rate for food waste.


Bearing these points in mind, the Committee




1.         That approval be given to the next steps in the project, as outlined in paragraph 4.7 of the report and

2.         That the County Council be requested to fund the project, subject to detailed costings being prepared.


Review of Current Waste Services - Gloucester City pdf icon PDF 106 KB


To give further consideration to the request from Gloucester City Council for officer support for its Review of Current Waste Services.




The Committee was pleased to be informed that negotiations had been successful and had allowed support to be provided to Gloucester City Council’s Waste and Recycling Review, therefore




1.    That the Joint Waste Team’s (JWT) contribution to the review so far be noted.


2.    That agreement be given to support continuing on the basis that the time given by JWT officers should be reimbursed ahead of any decision made by Gloucester City Council to join the Committee.


3.    That the level of reimbursement for support given should be taken into consideration at the time that a joining fee is negotiated.



Management Accounts Monitoring - Budget 2015/16 pdf icon PDF 140 KB


To receive information on the budgets set by member authorities for the financial year 2015/16.



This report was introduced by Rachel Capon, Joint Waste Team.


Concerns were expressed by members over the reduction in the income received from the sale of recyclates, and that the projection was for prices to continue to fall and may even reach the stage where payments had to be made for materials to be collected.  The consequential impact on budgets would need to be carefully monitored as adjustments may be required within the current financial year.


The Committee emphasised the need for strong publicity on the importance of good quality recylates as these achieved the best market prices.  It was also agreed that every opportunity should be taken to lobby DEFRA after the General Election for assistance in this area.




That the summary financial performance to date as contained in the report together with the potential impact on next year’s budgets if the income for recycling materials continues to fall is noted.


Recycling Rate Calculation pdf icon PDF 110 KB


To discuss a proposal the calculation of the recycling rates to include the whole community in an area.



Following a short discussion on the pros and cons of using a recycling rate calculation which included the contributions of Household Recycling Centres (HRCs), it was agreed that whilst both the required statistics and this local calculation would be prepared, it would be a decision for each authority as to which to use.  If the local calculation was used, it was suggested that it was described as ‘total household recycling effort’ and that an explanation of its calculation be provided in any press releases.


On that basis, the Committee




That approval be given for the production of the district residents’ recycling contribution rate in addition to the official DEFRA statistics, to reflect the contributions made by the HRCs.


Service Updates


To receive verbal reports on current initiatives in each of the district areas.



The following service updates were noted:


All partner districts: - Garden waste renewals had been sent out in February and March and take-up had been slightly up across the board compared with the previous year’s figures. 


Cheltenham Borough Council - The recycling materials bulking and marketing project was on schedule and a presentation was due to be made to the Council’s Overview and Scrutiny Committee on 27 April.  The black bag splitting trial had been extended at Swindon Road HRC to establish if the performance achieved in February on diverting recyclables could be maintained during busier times.  . Work was also underway reviewing the bring site coverage and consideration was being given to increasing the numbers of carton and textile banks available in the borough.


Cotswold District Council - Work had been completed on reviewing carton banks, and a number of other improvements, such as increasing the number of textile banks, were nearly finalised. A Cotswold-wide campaign targeting litter, supported by additional contractor activities, had started.


Forest of Dean - The JWT had launched a litter prevention campaign in the Forest. The first phase would be a poster competition with schools to design artwork for the street cleaning vehicles and raise awareness with young people about the environmental problems and costs of littering.  A project to tackle fly-tipping in the Forest was continuing with a step up in the number of enforcement actions.  There had been 2 successful prosecutions for fly-tipping during this period. These had resulted in fines plus costs totalling approximately £1500 and had been publicised to act as a deterrent.  The council’s street wardens would continue to inspect fly tipping and have now issued 3 warning letters and 15 fixed penalty notices.


Tewkesbury Borough Council – The DSO staff had moved to Ubico as of 1st April via the TUPE regulations.  The changeover has gone smoothly from a customer perspective with the customer service team not having received a dramatic increase in calls/complaints .


JWT officers had been monitoring the MRF contract with Grundons at Bishop’s Cleave. The opportunity to send plastic and cardboard from FoD banks to the facility is being explored with a view to boosting income.


Gloucester - Cartons and aerosols were now being collected but the tonnage available was small.  The main issue for the city was the high residual tonnage – current activities were therefore focused on reducing these through the no food waste “ stickers” – so far just rolled out in one area – participation in food waste collection was up 39% with tonnage up by 10%.  The amount of input required for this project was high so it would be rolled out in 7 phases across the City.


Gloucestershire County Council - The JWT continues to review the scope to recycle extra materials through the HRCs.  Unfortunately carpet recycling remains uneconomic at this time.  Black bag opening was now done at all sites.


Various publicity campaigns/opportunities were being prepared such as ‘Recycle Week’ (22-28 June) focusing this  ...  view the full minutes text for item 57.


Future meetings


To note future meetings in 2015:


Tuesday 9 June (AGM)

Tuesday 13 October

Tuesday 15 December




The dates of meetings for the remainder of 2015 were noted.