Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 16 December 2014 2.00 pm

Venue: Council Chamber - Shire Hall, Gloucester. View directions

Contact: Jane Cleaver 

No. Item



To note that:


·         Cllrs Jim Mason and Robert Vines (Tewkesbury Borough Council) are now full members of the Committee.


·         Cllrs Jim Porter (Gloucester City Council) and Cllr Simon Pickering (Stroud District Council) have been nominated by their councils to attend as co-opted (non-voting) members of the Committee.


·         Cllr Quaile (Forest of Dean District Council) has resigned and has been replaced by Cllr Marrilyn Smart OBE.



The changes to the membership detailed on the agenda were noted.


Members took the opportunity to formally record their thanks to Cllr Martin Quaile (Forest of Dean District Council) for all his efforts and encouragement in the field of waste reduction and recycling over many years and for his excellent chairing of the Committee since its establishment.


Election of Chairman

To elect a Chairman for the remainder of the civic year.



Having been proposed and seconded, and there being no other nominations, the Committee




That Cllr Jim Mason (Tewkesbury Borough Council) be elected Chairman for the remainder of the civic year.


The opportunity was also taken to put on record the Committee’s thanks to Cllr Stan Waddington for his work on the committee, as a member and Chairman of the Gloucestershire Waste Partnership and, more generally, for his contribution to the debate about waste disposal in the County over many years.


Election of Vice-Chairman

To elect a Vice-Chairman for the remainder of the civic year.



Following a call for nominations, the Committee




That Cllr Sue Coakley (Cotswold District Council) be elected Vice-Chairman for the remainder of the civic year.


Minutes pdf icon PDF 79 KB

To note and agree the minutes from the committee meeting on 11 February 2014 (minutes attached).





That the minutes of the meeting held on 14 October 2014 be approved as a correct record.



Declarations of Interest

To note any declarations of interest.



No declarations of interest were made.


Draft Protocol - Role of Co-opted members pdf icon PDF 131 KB


To consider a draft Protocol on the role of Co-opted members.



Steve Read, Head of Service, presented a draft protocol on the role of co-opted members.


Having considered the issues it was felt that the protocol should include a provision for a regular review and that it was best if the Chairman retained the discretion to require the co-opted members to leave during the discussion of any exempt items.  Members also asked that a short explanatory note be included on each agenda on the role of co-opted members.




That the protocol be amended to reflect the above mentioned points and return for approval to the Committee’s next meeting.


BUSINESS PLAN 2015-18 pdf icon PDF 348 KB


To comment on the draft business plan for 2015-18.



Consideration was given to the draft Business Plan for 2015 to 2018.


The following points were highlighted:


·         It would be better to assess performance by comparing the amount of residual waste collected rather than using percentage targets for recycling.


·         Increasing opportunities for re-use should be included.


·         A primary focus should be the reduction/complete removal of food waste from residual waste.


These points would be included within a re-drafted Plan which would return for approval at the Committee’s next meeting.


Draft Budget 2015/16


a. To recommend a draft operational budget for JWC partner authorities


b. To approve a draft shared budget for the Joint Waste Team


Please note that details of the draft budget are contained within the Business Plan (Agenda item 8).



Following consideration of the draft Budget for 2015/16 (detailed on page 23 of the agenda pack), the Committee


Resolved to Recommend


That the draft Budget as shown within the report is approved by each of the Committee’s constituent authorities.



The Committee also noted the forecast income and expenditure for the current year (2014/15).


Performance Update pdf icon PDF 184 KB

To consider the performance data for recycling rates and residual waste tonnage 2014/15 actuals and forecast.



Tony Childs, Joint Waste Team, introduced the report on recycling rates and residual waste tonnage for the current financial year.


The Committee requested that consideration be given to improving the bar chart showing total waste arisings by waste type across the county from 2009/10 to date as it was difficult to understand in its current format.




That the report be noted.


Service Updates

To receive information on recent changes to waste collection and disposal facilities within the county.



The following updates were received from each area:


Gloucester – Following a positive response to the trial extension to the types of waste collected for recycling at the kerbside approval had now been given to extending this facility across the whole city from 1 March 2015.  A decision would shortly be taken on which type of vehicle was to be used from 2016.  Although it was hoped that extra bring sites could be established in the near future, space was still limited.  The focus would therefore be on types of waste such as mixed plastics and cardboard which was currently not collected from the kerbside.


Forest Of Dean – The employment of a dedicated Waste Crime Enforcement officer for 6 months on one day a week had been very successful and the post had now been extended to the end of March 2015.  Properties currently registered for additional refuse containment entitlement were being checked to see if this was still required.  If not, the larger size bins could be retrieved and re-allocated elsewhere.


Cotswold – The Thank-you campaign would focus on the savings generated as well as the costs of using Landfill.  The Green Village competition had been launched.  A review of bring sites was under way which would seek to maximise the number of banks, especially for new commodities such as cartons.


Following joint work with the Joint Waste Team, new messages would shortly be displayed on the refuse and recycling vehicles as a way of thanking residents for recycling and highlighting the costs of burying waste in landfill


The Grrreen awards had been launched.  This was a competition for local community groups that encouraged and promoted the reduction of waste in their neighbourhoods as well as the development of initiatives to continue to reduce waste in the future.  Prizes of £1000, £700 and £300 would be awarded to the three groups who had best demonstrated how they promoted Reduce, Reuse and Recycling in their communities.


Final stage negotiations had been reached on the new permanent depot for UBICO with the required planning applications now being drawn together.


Cheltenham – As in the Cotswold area, work was underway with the Joint Waste Team to install thank-you messages to residents on collection vehicles and bin stickers.


A communications campaign would begin in February highlighting a black bag splitting trial taking place for a month at the Swindon Road HRC.  The aim of this trial would be to increase recycling by educating users on how to segregate their waste before coming to the site.


An updated waste and recycling leaflet was in preparation.  This would include the new provision for residents in this area to use plastic bags to line food waste caddies as well as other recent changes to services.  The leaflet would also be translated into different languages in an effort to engage with groups in areas known to have a poor recycling rate.    


Tewkesbury –Thanks were noted for the support given to colleagues following the tragic incident involving  ...  view the full minutes text for item 41.


Future meetings


Tuesday 10 February

Tuesday 21 April

Tuesday 9 June (AGM)

Tuesday 13 October

Tuesday 15 December


Cut and paste the following text to add to the end of the merge document: -





  • Cheltenham Borough Council: Cllr Chris Coleman; Cllr Steve Jordan


  • Cotswolds District Council: Cllr David Fowles; Cllr Sue Coakley


  • Forest of Dean District Council: Cllr Marrilyn Smart OBE, Cllr Terry Hale


  • Gloucestershire County Council: Cllr Ray Theodoulou; Cllr Stan Waddington


  • Co-opted Members: Cllr Jim Organ; Cllr Simon Pickering





DECLARATIONS OF INTEREST – Members requiring advice or clarification about whether to make a declaration of interest are invited to contact the Monitoring Officer, Jane Burns É01452 328472 /fax: 425149/ e-mail:  prior to the start of the meeting.




INSPECTION OF PAPERS AND GENERAL QUERIES - If you wish to inspect minutes or reports relating to any item on this agenda or have any other general queries about the meeting, please contact: please contact: Jane Cleaver, Senior Democratic Services Officer É:01452 425096/fax: 425240/e-mail:





EVACUATION PROCEDURE - in the event of the fire alarms sounding during the meeting please leave as directed in a calm and orderly manner and go to the assembly point which is outside the main entrance to Shire Hall in Westgate Street.  Please remain there and await further instructions.






That the Committee meet at 10am on the following dates in 2015:


Tuesday 10 February

Tuesday 21 April

Tuesday 9 June (AGM)

Tuesday 13 October

Tuesday 15 December