Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 14 October 2014 1.30 pm

Venue: Council Chamber - Shire Hall, Gloucester. View directions

Contact: Jane Cleaver 

No. Item


Election of Chairman

To elect a Chairman.



Having noted that the expected enlargement of the membership of the Committee had not yet taken place, the Committee




1.         That Cllr Martyn Quaile be elected chairman for the meeting.


2.         That the election of Chairman for the remainder of the civic year be placed on the agenda for the Committee’s next meeting (December 2014).



Election of Vice-Chairman

To elect a Vice-Chairman.



This item was deferred to the next meeting.


Declarations of Interest

To note any declarations of interest.


No declarations of interest were made.


Minutes pdf icon PDF 55 KB

To note and agree the minutes from the committee meeting on 10 June 2014 (minutes attached).




That the minutes of the meeting held on 10 June 2014 be approved as a correct record.


Membership Update and Review of Inter Authority Agreement

Head of Service, Steve Read, to give a verbal update on the membership of the Joint Waste Committee and changes to the Inter Authority Agreement.



The Committee noted that while all the required decisions had been taken, work was still in progress on the revised Inter Authority Agreement which would confirm Tewkesbury Borough Council’s membership of the Joint Committee.  It was anticipated that this would be achieved in time for the Committee’s next meeting.


Confirmation was given that the Gloucestershire Waste Partnership had accepted proposals to combine its business with this Committee and that a formal invitation would be made to Gloucester City and Stroud District Councils for them to each nominate a co-opted (non-voting) member to this committee. 



Business Plan Update pdf icon PDF 70 KB

To receive an update on the 2014-17 business plan.


Please refer to Appendix 1 for an update on the actions taken to progress business plan objectives for 2014-17. 


Members noted the updated information on the 2014-17 Business Plan.


In response to questions it was confirmed that the Joint Waste Team was responsible for the contract management of UBICO for all of the Authorities’ currently participating.  Members also noted that the new Food Waste collection contract (operative from 1 October 2014) now allowed plastic bags to be used to line the collection caddies.  This contract did not cover the Cotswold DC area.




That the information be noted.


Business Plan Proposals 2015-18 pdf icon PDF 58 KB

An outline of business plan proposals for 2015-18.


Initial consideration was given to the draft Business Plan for 2015-18.


The Committee asked that the following matters also be included:


·         Review of Swindon Road HRC, particularly in relation to the acceptance of residual waste


·         Review of the effectiveness of co-mingled recycling collections


·         Increasing opportunities for re-use


·         The links between collection methods and methods of disposal


·         Costs/benefits review of the collection of further materials such as cartons


·         Ensuring that UBICO business expansion does not have a detrimental effect on the services currently provided or the aspirations of the current shareholders





That a detailed Business Plan for 2015-18 which includes the matters mentioned above be presented to the next meeting of the Committee for approval.


Management Accounts Monitoring Report pdf icon PDF 156 KB

To consider the financial performance of representative authorities against approved budgets for the first four months of the 2014/15 financial year.


Note was taken of the financial performance against approved budgets for the first four months of the financial year 2014/15.  The Committee was reminded that under the IAA each authority retained control of its own budget spend.


It was hoped that the next quarter would show an improvement in performance.


Future meetings

To note the dates of future meetings:



Tuesday 16 December



Tuesday 10 February

Tuesday 21 April

Tuesday 9 June (AGM)

Tuesday 13 October

Tuesday 15 December


Cut and paste the following text to add to the end of the merge document: -





  • Cheltenham Borough Council: Cllr Roger Whyborn; Cllr Steve Jordan


  • Cotswolds District Council: Cllr David Fowles; Cllr Barry Gibbs


  • Forest of Dean District Council: Cllr Martin Quaile; Cllr Terry Hale


  • Gloucestershire County Council: Cllr Ray Theodoulou; Cllr Stan Waddington





DECLARATIONS OF INTEREST – Members requiring advice or clarification about whether to make a declaration of interest are invited to contact Monitoring Officer for Gloucestershire County Council, Jane Burns É01452 328472 /fax: 425149/ e-mail:  prior to the start of the meeting.




INSPECTION OF PAPERS AND GENERAL QUERIES - If you wish to inspect minutes or reports relating to any item on this agenda or have any other general queries about the meeting, please contact: please contact: Jane Cleaver, Senior Democratic Services Adviser É:01452 425096/fax: 425850/e-mail:





EVACUATION PROCEDURE - in the event of the fire alarms sounding during the meeting please leave as directed in a calm and orderly manner and go to the assembly point which is outside the main entrance to Shire Hall in Westgate Street.  Please remain there and await further instructions.



Following the decision by the Gloucestershire Waste Partnership to cease its meetings and for its business to be combined with the Joint Waste Committee, it was agreed that the Committee’s next meeting (16 December) would start at 2pm, and would be followed by an informal, information-sharing opportunity.