Agenda and minutes

Gloucestershire Schools Forum - Thursday 19 September 2019 2.00 pm

Venue: Committee Room - Shire Hall, Gloucester. View directions

Contact: Joanne Bolton - 01452 324197 

No. Item


Declarations of Interest

Members of the Forum must declare an interest in any agenda item where the outcome may give them a direct pecuniary advantage or avoid a disadvantage.  A form is available at the back of the meeting room.



No declarations of interest were made


Public Questions

To receive any public questions.  Questions can be asked on the day or sent to the Clerk before the meeting.  A written answer will be provided if questions are received 3 clear working days before the date of the meeting.  The Chairman will advise timescale for any questions asked on the day of the meeting or received less than 3 working days before the meeting.


No public questions had been received.


Minutes pdf icon PDF 106 KB

To agree the minutes of the meeting held on 20 June 2019 and note actions.

Additional documents:


23.1    The minutes of the previous meeting held on 20 June 2019, were approved as a correct record and signed by the Chair.


23.2    The following points were made in regards to the actions from the last meeting:



As requested at the last meeting of the Forum, officers had sought clarification from the Education Skills Funding Agency (ESFA), on how any clawed back surplus funds were allowed to be used.  Officers had also checked whether or not it was permissible for any school balances clawed back from mainstream schools to be used in the High Needs Block. 


It was reported that the Schools Forum and the local authority had flexibility to agree a mechanism for clawing back unused school balances from maintained schools and to agree how to use any funding clawed back.  However, any mechanism should have regard to the principle that schools should be moving towards greater autonomy and should not be constrained from making early efficiencies to support their medium-term budgeting.


It was the experience of officers that schools holding large surplus balances would have plans in place for the funds.  It was pointed out that some secondary academies were holding substantial surplus balances.  It was made clear by the ESFA that they had no mechanism to claw back funding from academies and there was currently no intention for them to create one.


Having considered the claw back mechanism in more detail it was decided by the Forum that in order to treat all schools equitably and align with the view of the DfE that schools should be moving towards greater autonomy, the clawback provision would be removed from the Gloucestershire County Council Scheme for Financing Schools. 


23.1.2Lobbying and Media

Philip Haslett, Head of Education Strategy and Development, explained that in light of the recent Government funding announcements the local authority would no longer be moving forward with the funding events which were due to take place in each of the six constituencies, as had been previously planned. 




Government Education Funding Spending Review pdf icon PDF 145 KB

To receive a verbal update. 


24.1    Philip Haslett, Head of Education Strategy and Development, gave a presentation on the details of the recent funding announcement and what this could mean for Gloucestershire.


24.2    The Forum was informed that the headlines were:


Ø  £14 billion of extra funding in primary and secondary education between now and 2022/23; 

Ø  An investment of £700 million in Special Educational Needs Disabilities (SEND);

Ø  £400 million of funding for 16-19 education providers such as further education and sixth form colleges;

Ø  £66 million for Early Years, targeted at increasing the hourly rate paid in nurseries;

Ø  £1.5 billion each year to continue to fund additional pension costs for teachers.


24.3      Neil Egles, Finance Manager - Schools Strategy and Capital, explained that the continued protections would ensure that all mainstream schools saw a funding increase in pupil funding; capped schools would see the most gain as they moved towards the National Funding Formula (NFF) much more quickly.


24.4      The Forum noted that the Institute of Fiscal Studies had stated this level of funding should be sufficient to reverse cuts to schools of 8% over the past decade.  There was recognition amongst members that this represented a healthy package and it had been received very positively by the sector.  Officers reported that they had undertaken some initial modelling and were cautiously optimistic that the funding package would be sufficient to deliver the requirements of the funding formula.  However, further detail was needed to develop the funding model and thus fully assess what this meant for Gloucestershire schools.


24.5      Members of the Forum acknowledged one particular area of concern in the funding announcements - the potential impact on schools of the pay award for newly qualified teachers (staring salary due to rise to £30,000.00 in 2022/23). Officers explained that it was not yet clear how this would be delivered, but it would have a wider affect to pay scales and as such, would increase existing staff costs; further detail was awaited. 


School Funding 2020/21 pdf icon PDF 166 KB

Additional documents:


25.1    Philip Haslett, Head of Education Strategy and Development, introduced the report on school funding in 2020/21. He explained that the recent announcements and the associated changes to school funding that were required, meant that the ESFA had not been able to provide indicative Dedicated Schools Grant budgets; changes to the NFF  rates; or changes to the Authority Pro-Forma Tool rules that local authorities had to follow when submitting their school budget formulas.  Officers anticipated that this information would be received in time for an update to be presented at the next Schools Forum meeting on 14 November 2019.  


25.2    Officers explained that just prior to the publication of the report they had received further details from the ESFA, and those details were set out in the report.   A key point was that the Government had confirmed its intention to work closely with schools, local authorities and others on a move to a ‘hard’ NFF for schools where budgets would be set on the basis of a single national formula.  The Forum noted the changes to the NFF as outlined in the report.


25.3    The Forum noted that the mobility factor (targeted additional funding to the schools with the highest levels of pupil turnover outside the usual points of entry), had not been included in Gloucestershire’s 2019/20 school funding formula.  However, it would now be included in the 2020/21 formula due to it being included as a formula factor within the NFF.  Previously this factor had been based on historic spend, but it would now be based on a formula. Some schools in Gloucestershire would receive an allocation of funds in accordance with this formula factor; however, detail on the formula that would be used for this was needed for a full understanding of how this would work.


25.4    The Forum noted that officers would be undertaking further modelling work throughout October as further details were announced by the Government.  More information on what the announcements meant for Gloucestershire schools would be available at the next Forum meeting on 14 November 2019.


25.6    The Forum was able to make decisions on the amount of the growth funding to be allocated and the de-delegations for 2020/21.


25.6.1The Forum agreed a top-slice from the Schools Block for growth in 2020/21 of £1.429M, subject to being updated for any change in the basic need Age Weighted Pupil Unit rates for 2020/21.


25.6.2The Forum considered the proposals for de-delegations.  Sarah Murphy, Trade Union representative, presented the report on Local Authority Teaching Union Facilities 2019.  She emphasised the importance of the de-delegation provision for union facilities, explaining that the funding allowed teaching unions to provide Gloucestershire schools access to effective statutory and collective consultation, bargaining and individual representation from trained and accredited local teaching union officials.  School leaders and managers also had access to a valuable resource in the resolution of workplace issues and disputes.  Local officers were able to respond to the large proportion of queries for informal advice from members, via  ...  view the full minutes text for item 25.


High Needs pdf icon PDF 171 KB


26.1     Philip Haslett, Head of Education Strategy and Development, introduced the report which provided an update on the year to date High Needs budget. 


26.2     The Forum was informed that the High Needs Block remained in a deficit position, with a deficit carry forward of £2.88M from 2018/19 and an in-year forecast of £4.26M, total of £7.14M.  The areas of significant overspend were being driven by a continued rise in Education Health and Care Plans (EHCP) which had resulted increased place costs for further education colleges; independent special schools; and special schools.  Officers explained that by the Forum agreeing the change to the ‘1 in 75’ rule, to ‘1 in 40’ (this rule compensates schools that attract a disproportion number of children with high needs), the costs to the High Needs block had reduced by £2M (i.e. preventing an additional £2M being added to the total figure of in-year deficit for High Needs).


26.3     It was recognised that there has been a rise in complexity and depth of need in children and young people, which had increased the numbers of EHCPs and the associated costs.  In addition, schools were less equipped to deal with increased need due to the reductions in budgets, and were therefore seeking funding via an EHCP.  Officers outlined the intention to look at models to try to reduce the reliance on EHCPs to support children and young people with additional needs.


26.4     In response to a question, the Head of Education Strategy and Development explained that in order for the budget to become sustainable, costs to the High Needs block relating to EHCPs needed to reduce by £2-3 million.  This represented an approximate 10-20% reduction in the number of EHCPs.


26.5     Tim Browne, Director of Education, stressed that there was not enough funding available to meet the level of need.  Each EHCP cost approximately £6,000 (this figure related to the undertaking of the statutory process only). He added that better use needed to be made of the available resources, without getting locked into a restrictive statutory process.  This would enable support to be tailored and apportioned earlier and more accurately. 


26.6     There was some concern raised around the plans to reduce the number of EHCPs.  However, there was also recognition that the plans to reduce the number of children with an ECHPs were founded on the development of a new model to make funding available to schools in a more accessible way, allowing for earlier intervention and support.  There was recognition that if the new model was to be successful then the Early Help support provided by school and the LA team would need to be enhanced from the current way of working. 


26.7     It was noted that in the new year, the Schools Forum Working Group’s focus would be on the improvement of the graduated pathway, and the EHCP process.


26.8     The Forum was informed that work being done to reduce exclusions had been effective.  In 2018/19 the work of the inclusion service and the  ...  view the full minutes text for item 26.


Education Capital pdf icon PDF 320 KB


27.1    Gareth Vine, Universal Commissioning Manger, introduced the report on the annual budget for the 2019/20 Children and Families Capital programme.  He explained that in-between the date of the publication of the report, and the date of the Forum meeting, the forecast spend against the Capital Scheme changed.  Therefore, the Forum was provided with an update different to that set out in the report. 


27.2    He explained that the capital schemes were forecast to spend approximately £21.339M in 2019/20.  The revised forecast indicated a slippage of £6.676 million from the original spend for this year of £28.015 million.  The Forum was advised that this was due primarily to more accurate programmes developed by project teams for newer schemes they developed, together with some delays encountered through the planning process.  Whilst this indicated a reduced forecast spend for this financial year it did not impact on the cost of an individual project or its delivery date. 


27.3    In response to a question, it was confirmed that none of the free school bids were for special schools.  The Special School representative explained that she was deeply concerned that there were not enough special school places for the children who needed them.  In response, Tim Browne, Director of Education, explained that he understood the concerns and made reference to there being a national SEND crisis.  He commented that in other areas, where the local authority had increased the number of special schools/places, the number of children who needing a place still continued to grow, and the budget deficit continued to increase, thus indicating that increasing the number of places available could not be the only solution.  He emphasised that there needed to be a systemic change, specifically how the available resources could be used more effectively, to improve outcomes for children and young people with special needs. 


27.4    The Forum noted the project updates as outlined in the report.