Agenda and minutes

Constitution Committee - Tuesday 12 October 2010 3.00 pm

Venue: Meeting Room 1 - Shire Hall, Gloucester. View directions

Contact: Sharon Clutterbuck  01452 425286

No. Item


Minutes pdf icon PDF 67 KB

To approve the minutes of the meeting held on 2 June 2010.



THAT the minutes of the meeting held on 2 June 2010 be approved as a correct record and signed by the Chairman.


Update on Minute No. 22 – It was noted that the position in terms of appointing a staff representative to the Pensions Committee was being clarified and would be reported back to the next meeting of the Constitution Committee.


Apologies for absence


Apologies for absence were received from Cllr Windsor-Clive.


Public Questions

To answer any written public questions about matters which are within the powers and duties of the Committee.  The closing date/time for receipt of questions is 10.00am on Tuesday, 5 October 2010.  To answer any oral question(s) put by members of the public with the consent of the Chairperson.


Depending on the nature of the questions asked it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be supplied as soon as reasonably possible after the meeting.


No public questions were received.


Members' Questions

To answer any written members’ questions.  The closing date/time for the receipt of questions is 10.00am on Tuesday, 5 October 2010.


No Members’ questions were received.


Report of the Appointments Committee pdf icon PDF 38 KB

Additional documents:


The Committee considered a report from the Appointments Committee with regard to changes to the appointments process for recruiting to Senior Officer Roles. 


In response to members’ questions, Dilys Wynn explained that the changes arose following requests for a review from members of the appointments committee involved in the interview and selection process. The proposals recommended by the Appointments Committee are designed to make the process more efficient, speedier and effective, ensuring that the council did not lose good applicants. The revised process had been considered at a Group Leaders meeting and amendments made to reflect the views expressed. 


During the ensuing discussion it was agreed that 3 Members would sit on the interviewing panel and 2 substitutes could be appointed, the Group Leaders and all members of the Appointments Committee would be informed at the outset that recruitment to a particular post was taking place.  Some members considered it important that a permanent Chairman should be appointed; however, it was felt that it would be more appropriate for the Leader to nominate the Chairman for each selection interview.  This process would be reviewed and if necessary amended in due course.



THAT the report be noted and amendments to the process be made as agreed.




THAT the Council’s Constitution be amended to reflect the amendments to the duties of the Appointments Committee.





Changes to the Constitution by the Monitoring Officer pdf icon PDF 252 KB


Christine Wray presented changes to the Constitution that had been made by the Monitoring Officer under delegated powers.




THAT changes to the Constitution as set out in the report be ratified.