Agenda and minutes

Planning Committee - Thursday 9 July 2020 10.00 am


Contact: Andrea Griffiths 

No. Item


Declarations of interest

To receive declarations by members of (a) personal interests (including their nature) and (b) prejudicial interests under the Code of Conduct. Members who have an interest to declare are asked to complete the Declarations of Interests form at the back of the chamber.


Councillor Awford declared he represented GCC on the Wessex & Severn and Wye Regional Flood Coastal Defence Committees. 


Public Questions

To answer any written public questions about matters which are within the powers and duties of the Committee.


The closing date/time for the receipt of questions is 10am on Thursday 2nd July 2020.




No public questions were received. 


Members' Questions

To answer any written members’ questions about matters which are within the powers and duties of the Committee.


The closing date/time for the receipt of questions is 10.00am on Thursday 2nd July 2020.


No Member’s questions were received.


Minutes of previous meeting pdf icon PDF 334 KB

To approve the minutes of the meeting held on the 14th May 2020.




That the Minutes of the meeting held 14th May 2020 be approved as a correct record and signed by the Chairperson. 


APPLICATION NO: 17/0122/FDMAJM Site: Clearwell Quarries Ltd, Stowe, St Briavels, Lydney, GL15 6QW pdf icon PDF 1 MB

The Committee is asked to consider the extension of Stowe Hill Quarry & Retention of Mineral Processing Plant at Clearwell Quarry.

Additional documents:


The Head of Democratic Services facilitated the meeting and advised the Committee and registered speakers of the procedure which would be undertaken during the course of the virtual meeting.


For the benefit of the public watching via the live YouTube link the following Officers were introduced: Jason Betty: Senior Planning Officer for the current application, Sarah Pearse: Principal Planning Officer, Kevin Phillips: Planning Development Team Manager, Simon Excell: Lead Commissioner and Martin Evans: Solicitor.  


The facilitator introduced the following Technical Advisors: Professor John Gunn: Limestone Specialist Consultant, Natural England, Jenny Spencer: Air Quality Advisor, Atkins, Gary Kennison: County Ecologist, GCC, Rebecca Underdown: Planning Advisor, Natural England, Paul Horswill: Senior Planning Advisor, Natural England and Wendy Richards: Infrastructure Advisor, Atkins. 


The Planning Development Team Manager explained that the National Casework Team, who advises on Secretary of State on decisions, had contacted the Council regarding the application.  It was not known at this stage if the Secretary of State would call in the application, but the Casework Team had informed Officers that if Committee resolved to accept the recommendation as published, they would consider whether the application should be called-in or not.  It was noted the legal advice was that the published officer recommendation did not need to be altered and the grant of permission would also be subject to the prior completion of a Section 106 Agreement.  Members were advised that the case officer would elaborate on this during the course of his presentation.  


The Senior Planning Officer, prior to his formal presentation, brought to Member’s attention that the Mineral Planning Authority (MPA) had received 28 late objections to the proposal objecting on a variety of grounds.   The Committee were advised that the MPA was of the opinion that all the matters raised in these late objections had been considered in the Officer Report and many would be mitigated through the proposed conditions as detailed in the report on pages 170- 194.


It was explained that the late representations had also raised issues relating to the lack of  public consultation, lack of publicity of the meeting, short notice of the meeting, lockdown restrictions effecting the democratic process, access to public buildings and that what consultation was carried out was inappropriate for such a sensitive and destructive proposal.  Furthermore, objectors had requested that the planning meeting be postponed for 28 days to enable all those who wished to object to do so.


Members were advised that in relation to the consultation on this planning application, the MPA had complied fully with the Councils adopted Statement of Community Involvement and was compliant with the National Planning Policy Framework (NPPF).


The Senior Planning Officer stated that Chapter 5 of the report (pages 78-88) detailed the consultation and the publicity that was undertaken from December 2017 to January 2019 and involved 3 separate consultations including site notices, newspaper advertisements, letters and e-mails to near neighbours, contributors, Newland Parish Council and St Briavels Parish Council which resulted in almost 300 objections being received  ...  view the full minutes text for item 22.