Agenda and minutes

Planning Committee - Thursday 14 May 2020 10.00 am


No. Item


Declarations of interest

To receive declarations by members of (a) personal interests (including their nature) and (b) prejudicial interests under the Code of Conduct. Members who have an interest to declare are asked to complete the Declarations of Interests form at the back of the chamber.



Councillor Awford declared he represented GCC on the Wessex & Severn and Wye Regional Flood Coastal Defence Committees. 


Public Questions

To answer any written public questions about matters which are within the powers and duties of the Committee.


The closing date/time for the receipt of questions is Thursday 7th May 2020.




No public questions had been received. 


Members' Questions

To answer any written members’ questions about matters which are within the powers and duties of the Committee.


The closing date/time for the receipt of questions is 10.00am on Thursday 7th May 2020.


No Member’s questions had been received. 


Minutes of previous meeting pdf icon PDF 163 KB

To approve the minutes of the previous meeting held on the 30th January 2020.




That the Minutes of the meeting held 30th January 2020 be approved as a correct record and signed by the Chairperson. 


Members Site Visit Notes pdf icon PDF 68 KB

To receive the notes of the Members Site Visit held on Thursday 12th March 2020.




That the site visit notes for 12th March 2020 be noted. 


Application No: 19/0058/CHR3MJ Site: Land Between Farm Lane/Kidnappers Lane, Cheltenham, GLos pdf icon PDF 1 MB

The Committee is asked to consider the construction of a new 6 forms of entry secondary school building, with a new all-weather pitch, sports playing fields, a multi-use games area, onsite parking and other associated works. 


The Head of Democratic Services facilitated the meeting and advised the Committee and registered speakers of the procedure which would be undertaken during the course of the virtual meeting.  For the benefit of the public watching via the live YouTube link, Sarah Pearse: Principal Planning Officer for the current application introduced, Kevin Phillips: Planning Development Team Manager, Dennis Carney: Senior Planning Officer, Gary Kennison: County Ecologist, Brian Walker and Mike Sendall: Highways Development Management Team, Peter Siret: Flood Risk Management Officer and Martin Evans: Solicitor.  


A summary of the application was presented by the Principal Planning Officer aided by a power point presentation (A copy of the presentation is attached to the signed Minute book). 


The Officer apologised for the length of the report and the presentation but felt it was necessary under the current unusual circumstances in the absence of a site visit and an inability to display plans in the Council Chamber.  The Planning Application number was confirmed as 19/0058/CHR3MJ19, being a planning application by the Head of Property Services for the construction of a new six forms of entry secondary school building with a new all-weather pitch, sports playing field, and multi-use games area (MUGA), on-site parking and other associated works on land between Farm Lane/ Kidnappers Lane in Gloucestershire.


The Officer explained that she had received a Member question about the site area for the school and confirmed that this was 5.66 hectares.  She explained that there were other references within the report, but was satisfied the site area was 5.66 hectares.  In addition, there was a spelling mistake on Page 92 and Section 8.1 of the Officer Report - Bullet Point 6 should say ‘protected’ rather than ‘protect’.   The Committee were advised that prior to the meeting Councillor Cordwell had asked for a plan of the intended alterations to the lanes to cater for the highway improvements. The Officer advised that unfortunately the plan was too big to upload into the PowerPoint presentation.


A slide was displayed which depicted an artist’s impression of what the new building would look like when viewed from Farm Lane (Slide 2).  It was noted that the proposal was for the construction of a new 7921 metre squared six form of entry secondary school for 900 Key Stage three and four students accepting pupils from Year 7 through to Year 11 (which are the GCSE students). The school was proposed to meet the existing and forecast additional demand for secondary school places in the local area.   This would be provided over a phased programme of entry, with Year 7 commencing first.  Associated facilities would include an all-weather pitch sports playing field and multi-use games area which would be available for community use outside of school hours, such as weekday evenings and weekends and onsite car parking and other associated works.  The proposal included a package of improvements and enhancements to the local highway network at which were fully detailed within a Transport Statement forming part of the application.  The school  ...  view the full minutes text for item 15.


Application No: 19/0025/FDMAJW (District Reference P1046/19/CPC) Waste recycling facility. Site: Lydney Skip Hire, Unit 37 Lydney Industrial Estate, Lydney, Glos. pdf icon PDF 2 MB

The Committee is asked to consider the waste recycling facility application.


A detailed summary of the application was presented by the Senior Planning Officer aided by a PowerPoint presentation (a copy is attached to the signed minute book). 


The Officer explained that this planning application sought permission to operate a waste recycling facility at Unit 37 Lydney Industrial Estate.  


The proposal involved the change of use of an unused part of land to a recycling facility designed to accept and manage bulky household items and construction waste. The waste brought to the site will be mostly bulky household items, soil, stone and some commercial and industrial waste from in local companies.


Slide 2 of the presentation identified the application site (Unit 37) bulky household inert waste recycling.  Unit 48 was the applicant’s existing site which had planning permission for a recycling facility with associated storage and ancillary activities.  This was granted planning permission in October 2004. The Officer also identified the Enovert site at Units 46a - 47 which were existing waste transfer stations for commercial, industrial, household and green waste. He also identified the nearest listed buildings. 


The Committee were informed that the proposal involved up to 30,500 tonnes of waste per annum, subject to a 3,000 tonne monthly limit.  The volume and type of waste to be processed at the site per year would include 24,999 tonnes of inert waste, 5,000 tonnes of non-hazardous waste which included commercial, industrial and bulky household items, 150 tonnes of metal non-hazardous waste and 240 tonnes of tyre.  It was explained that hazardous waste would not be permitted.  Material would be brought onto the site via heavy commercial vehicles, including those operated by the company’s skip hire business. 


Members were referred to Slide 3 which displayed the proposed block plan layout, showing the open shed, drainage, concrete surface, hardstand standing the existing building and storage bays. 


Vehicle access was proposed to the West via a metal double gate capable of allowing two-way traffic.  This led onto a concrete surface area.  The proposal included use of an existing building on the site to which it is proposed to adjoin a lean-to open steel frame building to be constructed to the South of the site.  Members were advised that the buildings were to be used as a sorting area for waste materials, as well as storage of consumables and paper bales.  The site also proposed the use of open bay storage areas which were to the Northeast of the white building, as displayed on the slide. 


The Committee was advised that the concrete surface area was approximately 59 metres x 39 metres was proposed for use in offloading the waste materials into the covered area.  An L-shaped hard standing area, measuring 100 metres x 27 metres x 50 metres x 30 metres was proposed to the East and North of the site to accommodate the construction waste, which would be sorted into different grades and stored in the proposed storage bays. 


Members were advised that boundary ground drains would guide water off the concrete and  ...  view the full minutes text for item 16.


Any Other Business


The Chairperson thanked Members of the Committee for their indulgence to ensure the meeting went ahead in the current situation.  He added this was the first virtual meeting and the quality of the questions and debate was clearly apparent. 


The Chairperson reiterated his thanks to Planning Officers for their well written and detailed reports and additional clarity provided by supporting officers.     He also wished to thank Democratic Services and Ryan Mitchell from Axonal for all their efforts in undertaking the first virtual meeting and making it a success.  In particular he wished to thank Andrea Griffiths for all her efforts.