Agenda, decisions and minutes

Cabinet - Wednesday 14 December 2016 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Jo Moore - 01452 324196 

Items
No. Item

1.

Apologies

To note any apologies for absence.

Minutes:

There were no apologies at the meeting.

2.

Minutes pdf icon PDF 194 KB

To confirm the minutes of the meeting held on 16 November 2016 (minutes attached).

Minutes:

The minutes of the meeting held on 16 November 2016 were agreed and signed as an accurate record of that meeting.

3.

Declarations of Interest

Cabinet members are invited to declare any pecuniary or personal interests relating to specific matters on the agenda.

 

Please see note (a) at the end of the agenda

 

Minutes:

No declarations of interest were made at the meeting.

4.

Questions at Cabinet Meetings pdf icon PDF 123 KB

Up to 30 minutes is allowed for this item.

 

Written questions

 

To answer any written questions from a County Councillor, (or any person living or working in the county, or is affected by the work of the County Council), about any matter which relates to any item on the agenda for this meeting.

 

The closing date for the receipt of written questions is 4.00 pm on Thursday 8 December 2016.

 

Oral questions

 

To answer any oral questions from members of the public. An oral question may be asked by a member of the public about any item on the agenda for this meeting, provided notice of the question is given by the questioner to the Chief Executive’s representative, at least 30 minutes prior to the start of the meeting.

 

Depending on the nature of the questions, it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be provided as soon as reasonably possible after the meeting. Questions received and proposed responses do not accompany this agenda but will be circulated prior to the meeting.

 

Minutes:

Public Questions

 

No public questions were submitted.

 

Member Questions

 

A total of 38 (member) questions were submitted in advance of the meeting.

 

Please refer to the following link to view the responses to the questions

 

http://glostext.gloucestershire.gov.uk/ieListDocuments.aspx?CId=117&MId=8222&Ver=4

 

If you are unable to view the questions at the above link, please go to the link below and select ‘Cabinet Questions and Responses’.

 

http://glostext.gloucestershire.gov.uk/documents/b12467/Cabinet%20Questions%20and%20Answers%20Wednesday%2014-Dec-2016%2010.00%20Cabinet.pdf?T=9

 

The following supplementary questions were asked at the meeting.

 

Question 2: Cllr Tracy Millard 

 

Item 6: Medium Term Financial Strategy

 

How many staff redundancies have resulted in grievances and tribunals?

 

Response by: Cllr Ray Theodoulou

 

Cllr Theodoulou agreed to provide a full answer to the question after the meeting.

 

Question 3: Cllr Tracy Millard 

 

Item 6: Medium Term Financial Strategy

 

At the last Children and Families Scrutiny Committee meeting, it was reported that the overspend in Children’s Services was due to redundancies. Can the Cabinet Member explain why the Transformation Reserve was not used to address this overspend?

 

Response by: Cllr Ray Theodoulou

 

Cllr Theodoulou agreed to provide a full answer to the question after the meeting.

 

Questions 6 to 9: Cllr Lesley Williams

 

Item 6: Medium Term Financial Strategy

 

Cllr Williams thanked Cllr Theodoulou for his responses to questions 6 to 9, (and to question 37), and requested that she be given an opportunity to meet with cabinet members after the meeting to discuss specific budgetary issues in a little more detail.

 

Response by: Cllr Ray Theodoulou

 

It was agreed cabinet members would meet with Cllr Williams after the meeting to discuss specific budgetary issues. 

 

Question 11: Cllr Barry Kirby

 

Item 6: Medium Term Financial Strategy

 

By my calculations, you should have addressed the £80m backlog, (pot hole repairs), in 22 years.  Is this accurate and do you agree?

 

Response by: Cllr Vernon Smith

 

Your question implies Utopia. Road maintenance is an ongoing activity. With over 200,000 miles of roads, the need to maintain roads is on-going. I believe the current strategy is correct, enabling the council to deal with issues slowly, over time. We can only use the funds available to us.

 

Question 14: Cllr Barry Kirby

 

Item 6: Medium Term Financial Strategy

 

With the cuts and policy changes that have been implemented, do you think savings will be made? What savings have been made?

 

Response by: Cllr Nigel Moor

 

Yes. The savings will be implemented over the next 12 months. .

 

Question 15: Cllr Barry Kirby

 

Item 6: Medium Term Financial Strategy

 

How many actual false alarms attendances are represented by this percentage? How many medium or high risk commercial properties are included?

Response by: Cllr Nigel Moor

 

Cllr Moor stated he was comfortable with the risk assessment that had been carried out on the number of false alarm calls the fire service received and agreed to provide the requested figures after the meeting.

 

Question 17: Cllr Barry Kirby

 

Item 6: Medium Term Financial Strategy

 

Cllr Kirby requested more details on the proposed targeted £430k  ...  view the full minutes text for item 4.

5.

Consultation Scrutiny Task Group pdf icon PDF 90 KB

To consider the recommendations from the task group

Decision:

Cllr Barry Kirby presented the final report and recommendations from the Consultation Scrutiny Task Group.

 

The following recommendations were noted. 

 

a)    That there is a budget made available to ensure that social media is an integral part of our approach to consultation.

 

b)    That the newsletter showing the impact of consultation on decisions and policy which goes to the People’s Panel is to be shared with Members through Members Matter

c)    That there is a commitment to make the Consultation Protocol a public document available on the web site.

d)    That the protocol is explicit about how much the council values people’s opinions and wants to hear from them.

e)    That the Consultation Protocol foreword is signed off Group Leaders and the Chief Executive to demonstrate the importance of the document to the council.

 

f)     That the protocol outlines the importance of regular engagement and an open dialogue with service users that can help inform options as part of the pre-consultation process.

 

g)    That the protocol refers to Inform Gloucestershire (which includes MAIDEN, JSNA and other intelligence) as tools used to develop policy

h)   That consultation plans risk assessed at a ‘level 2’ be shared with cabinet members and shadows.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Produce a formal response to the task group’s recommendations

 

 

 

Minutes:

Cllr Barry Kirby introduced the final report and recommendations of the Consultation Scrutiny Task Group and informed members that, following a motion to full council in May 2016, the task group had been set up to review the Council’s consultation policies and practices.

 

The aim of the task group had been to identify areas of best practice and to provide constructive challenges to the council’s existing processes. Key objectives included, considering what constituted a successful consultation and what could be done to increase response rates.    

 

Working alongside the Consultation Institute and the council’s Communications Team, Gloucestershire County Council was one of the first councils to scrutinise this area of work. 

 

Thanking the members of the task group: Cllrs Phil Awford, Joe Harris, Shaun Parsons and Lesley Williams, Cllr Kirby stated how the task group had welcomed the opportunity to better understand the council’s approach to consultation and the commitment and positive approach of officers. Cllr Kirby expressed his appreciation to those involved in the development of the consultation protocol.

 

In receiving the report, the following recommendations were noted. 

 

a)    That there is a budget made available to ensure that social media is an integral part of our approach to consultation.

 

b)    That the newsletter showing the impact of consultation on decisions and policy which goes to the People’s Panel is to be shared with Members through Members Matter

c)    That there is a commitment to make the Consultation Protocol a public document available on the web site.

d)    That the protocol is explicit about how much the council values people’s opinions and wants to hear from them.

e)    That the Consultation Protocol foreword is signed off Group Leaders and the Chief Executive to demonstrate the importance of the document to the council.

 

f)     That the protocol outlines the importance of regular engagement and an open dialogue with service users that can help inform options as part of the pre-consultation process.

 

g)    That the protocol refers to Inform Gloucestershire (which includes MAIDEN, JSNA and other intelligence) as tools used to develop policy

h)   That consultation plans risk assessed at a ‘level 2’ be shared with cabinet members and shadows.

 

Leader of Council, Cllr Mark Hawthorne, confirmed that provision had been made in the draft budget to ensure social media formed an integral part of the council’s approach to consultation. Commending the sensible cross-party approach that had been taken to consider the outcomes of the review, Cllr Hawthorne confirmed that a formal cabinet response would be produced in response to the task group’s recommendations.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Produce a formal response to the task group’s recommendations

6.

Medium Term Financial Strategy (MTFS) 2017/18 to 2019/20 pdf icon PDF 174 KB

Cabinet to consider for consultation and scrutiny the budget strategy, the detailed draft budget for 2017/18, and the Medium Term Financial Strategy for the period covering 2017/18 to 2019/20.

Additional documents:

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change presented for consultation and scrutiny, the budget strategy, the detailed draft budget for 2017/18, and the Medium Term Financial Strategy for the period covering 2017/18 to 2019/20.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Approve for consultation and scrutiny, the proposed detailed budget for 2017/18, the Medium Term Financial Strategy, (including Dedicated Schools Grant, which will also be considered by the Schools Forum).

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, presented, for consultation and scrutiny, the budget strategy, the detailed draft budget for 2017/18, and the Medium Term Financial Strategy (MTFS), for the period covering 2017/18 to 2019/20. It was noted that final approval of the budget would be considered at the Cabinet meeting on 1 February 2017, and at the Full Council meeting on 15 February 2017.

 

Cllr Theodoulou informed members that the proposed budget had been prepared in response to key budget pressures. These included; unavoidable contractual inflation, pay pension deficits and increases in demand led services, (reflecting budgetary pressures experienced in 2016/17 in Adults and Children’s Social Care).

 

Cllr Theodoulou reported that the proposed revenue budget for 2017/18 totalled £397.13 million, denoting a net reduction of £11.34 million from 2016/17. The budget included investments totalling £24.0 million and £35.24 million savings, most of which related to the Meeting the Challenge 2 – Together we Can Programme.

 

Referring to the ‘mass of detail’ included within the draft proposals, Cllr Theodoulou invited individual cabinet members to outline some of the key components reflected in the budget detail for their respective service areas, the details of which are included in the main body of the report. Cabinet members briefly summarised the budget proposals for their portfolios.

 

Leader of Council, Cllr Mark Hawthorne, highlighted the difficulties and challenges experienced when trying to develop a realistic and manageable budget. The Leader stated how important it was to focus on protecting the vulnerable and communities of Gloucestershire and to continue to invest in those service areas experiencing the most challenges, namely Adult and Children’s Services.

 

Cllr Hawthorne refuted earlier comments about alleged cuts in mental health services and suggested members consider this aspect of the budget in more detail, particularly the emphasis on partnership working

 

Members noted that, following publication of the budget proposals, the council intended to launch an online consultation to run between December 2016 and January 2017. Stakeholders would be invited to express views on budget proposals, budget priorities, council tax and Adult Social Care Levy.

 

Cllr Theodoulou confirmed that a Due Regard Statement for this item was being produced, but would be updated in January 2017 to reflect final budget proposals and feedback from the consultation.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Approve for consultation and scrutiny, the proposed detailed budget for 2017/18, the Medium Term Financial Strategy, (including Dedicated Schools Grant, which will also be considered by the Schools Forum).

7.

Updating of the Gloucestershire County Council (GCC) Local Developer Guide pdf icon PDF 113 KB

To request adoption of the updated Local Developer Guide.

Additional documents:

Decision:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, presented the updated Local Developer Guide for Gloucestershire.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Adopt the Local Developer Guide as Council Policy, (as set out in Appendix 3 of the published decision report).

Minutes:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, presented the updated Local Developer Guide for Gloucestershire.

 

Cllr Moor urged members to familiarise themselves with the document to place them, (and the council), in the best possible position from which to aid negotiations with developers, make comments on emerging local plans and influence emerging Community Infrastructure Levies to ensure appropriate investment is made from future developments.

 

Cllr Moor thanked officers for the work undertaken in updating the document, in particular, the work involved in delivering Broadband in rural areas. 

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Adopt the Local Developer Guide as Council Policy, (as set out in Appendix 3 of the published decision report).

8.

Proposed Concessionary Travel Scheme Reimbursement Contract pdf icon PDF 114 KB

To seek consent to enter a three year contractual agreement with Stagecoach West for the reimbursement of concessionary travel on local buses and to seek approval to conclude detailed negotiations.

Decision:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought consent to enter into a contractual agreement with Stagecoach West for the reimbursement of concessionary travel on local buses and approval to conclude detailed negotiations.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Delegate authority to the Commissioning Director: Communities and Infrastructure, in consultation with the Lead Cabinet Member for Fire Planning and Infrastructure, to conclude detailed negotiations with Stagecoach West, and to

 

2)    Authorise the council’s Commissioning Director: Communities and Infrastructure, in consultation with the Lead Cabinet Member for Fire Planning and Infrastructure, to enter into a three year contract with Stagecoach West, under which the council shall reimburse the said operator for concessionary travel in Gloucestershire, with suitable provisions for adjustments should operating mileage, passenger numbers, or other factors, change beyond agreed thresholds.

Minutes:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought approval to enter into a contractual agreement with Stagecoach West for the reimbursement of concessionary travel on local buses. 

 

Responsible for administering the English National Concessionary Travel Scheme in Gloucestershire, Cllr Moor informed members that the council had invested over £6.6 million, (approximately two thirds of the council’s investment in public transport), on providing free travel on local buses in 2016, with over 118,000 older and disabled residents holding a bus pass.

 

Cllr Moor stated that the council was currently in the third year of a three year, £15.8 million ‘fixed price’ contract with Stagecoach West. He said that the arrangement provided important financial stability to both the council and to Stagecoach, enabling each organisation to plan and invest in their services.

 

Outlining each of the recommendations below, Cllr Moor advised members to retain the current approach for the next three years.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Delegate authority to the Commissioning Director: Communities and Infrastructure, in consultation with the Lead Cabinet Member for Fire Planning and Infrastructure, to conclude detailed negotiations with Stagecoach West, and to

 

2)    Authorise the council’s Commissioning Director: Communities and Infrastructure, in consultation with the Lead Cabinet Member for Fire Planning and Infrastructure, to enter into a three year contract with Stagecoach West, under which the council shall reimburse the said operator for concessionary travel in Gloucestershire, with suitable provisions for adjustments should operating mileage, passenger numbers, or other factors, change beyond agreed thresholds.

9.

Building Better Lives Review of Short Break Services for Adults pdf icon PDF 194 KB

To provide Cabinet with the results of the cabinet approved consultation, (June 2016), concerning the provision and development of adult short break services for people with a learning disability and to make recommendations based on the feedback received.

Additional documents:

Decision:

Cllr Kathy Williams, Cabinet Member for Long-term care, gave an overview of the results of the cabinet approved consultation undertaken in June 2016, regarding the provision and development of adult short break services for people with learning disabilities. Cllr Williams presented recommendations based on the feedback received from the consultation.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1.    To receive and accept the report feedback on the outcome of the Consultation on Short breaks;

 

2.     To authorise the Commissioning Director, Adult Services to:

 

a) Put in place a short breaks programme for adults with learning disabilities  that meets the full spectrum of service user and carer needs

 

b) To extend the  shared lives programme

 

c) To update operational guidance for staff in relation to Building Better Lives including delivery of the short breaks programme.

 

3.     To respond to the consultation feedback by requesting that the Commissioning Director, Adult Services, develop a plan for consideration by Cabinet that makes recommendations on the future of residential provision having regard to the full spectrum of need within the short breaks plan.

Minutes:

Cllr Kathy Williams, Cabinet Member for Long-term care, introduced the report as an update on the results of a 3 month cabinet approved consultation undertaken in 2016, regarding the provision and development of adult short break services for people with learning disabilities.

 

Cllr Williams outlined the reasons for the recommendations, including highlighting the importance of providing short breaks to people with learning disabilities to enable them to experience different environments to where they resided, and to provide opportunities for them to become involved in interesting and stimulating activities within the local community.

 

Referring to the benefits of providing active short breaks for children and young people, Cllr Paul McLain, Cabinet Member for Children, Young People and Strategic Commissioning, stressed the importance of continuing to provide short breaks to improve the quality of life for children and young people after they enter adulthood.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    To receive and accept the report feedback on the outcome of the Consultation on Short breaks;

 

2)    To authorise the Commissioning Director, Adult Services to:

 

a)    Put in place a short breaks programme for adults with learning disabilities  that meets the full spectrum of service user and carer needs

 

b)    To extend the  shared lives programme

 

c)    To update operational guidance for staff in relation to Building Better Lives including delivery of the short breaks programme.

 

3)    To respond to the consultation feedback by requesting that the Commissioning Director, Adult Services, develop a plan for consideration by Cabinet that makes recommendations on the future of residential provision having regard to the full spectrum of need within the short breaks plan.

10.

Decision to approve the Strategy for the development of Gloucestershire Specialist Sexual Health Services from 1 April 2017 and the award of a contract for the provision of a Sexual Health Prevention Service pdf icon PDF 122 KB

To seek approval for:

 

(a)  The adoption of a new model for delivering specialist Sexual Health services in Gloucestershire; and

 

(b)  To conduct of a competitive tender process and the award a contract for the delivery of the Sexual Health Prevention Service.

Additional documents:

Decision:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought approval to:

 

(a)  Adopt a new model for the delivery of specialist Sexual Health Services in Gloucestershire; and

 

(b)  To conduct a competitive tender process and award a contract for the delivery of the Sexual Health Prevention Service.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,  

 

RESOLVED to: -

 

1)    Approve the strategy for the development of the proposed new model for the delivery of Sexual Health Services, as set out in Paragraphs 3.1 to 3.3 of the published decision report, with such services commencing on 1 April 2017; and

 

2)    Authorise the Director of Public Health:

           

a)    to conduct an EU compliant competitive tender process for the award of a single supplier 7 year contract (with an initial term of 5 years and an option to extend for a further 2 years) for the delivery of a Sexual Health Prevention Service from 1st April 2018

           

b)    upon conclusion of the competitive tender process, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the Sexual Health Prevention Service. In the event that the preferred provider is either unable or unwilling to enter into that contract with the Council, then the Director of Public Health is authorised to enter into such contract with the next willing highest placed and suitably qualified provider.

 

Minutes:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought approval of the strategy for development of specialist health services in Gloucestershire, and authorisation for the Director of Public Health to tender for the award of a contract for delivery of the Sexual Health Prevention Service in Gloucestershire.

 

Following introduction of the Health and Social Care Act in 2012, commissioning responsibility for Sexual Health Services in Gloucestershire split across three organisations: Gloucestershire County Council, (integrated contraception and sexual health testing and diagnosis, and psychosexual medicine); NHS Gloucestershire Clinical Commissioning Group, (abortion); and NHS England, (HIV Treatment and Sexual Assault Referral Centre).

 

Cllr Gravells informed members that responsibility for the commissioning of county-wide sexual health services had become the responsibility of Gloucestershire County Council in 2013. In 2016, the council undertook a period of pre-engagement to give service users and the residents of Gloucestershire an opportunity to provide feedback on where and how they accessed sexual health services. It was noted that there had been no review of sexual health services undertaken since 2013. Outlining the principles of the proposed new service model, the Cabinet Member highlighted the importance of reviewing services, and in ensuring value for money.

 

Cllr Gravells stated that, in considering the likely ‘equalities’ impact of the recommendations, there was no evidence of a disproportionate negative effect upon people with protected characteristics. The principles that had been consulted on aimed to reduce any inequalities already in existence for groups previously identified through the Sexual Health Needs Assessment as having a higher burden of need and poorer access.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Approve the strategy for the development of the proposed new model for the delivery of Sexual Health Services, as set out in Paragraphs 3.1 to 3.3 of the published decision report, with such services commencing on 1 April 2017; and

 

2)    Authorise the Director of Public Health:

           

a)    to conduct an EU compliant competitive tender process for the award of a single supplier 7 year contract (with an initial term of 5 years and an option to extend for a further 2 years) for the delivery of a Sexual Health Prevention Service from 1st April 2018

           

b)    upon conclusion of the competitive tender process, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the Sexual Health Prevention Service. In the event that the preferred provider is either unable or unwilling to enter into that contract with the Council, then the Director of Public Health is authorised to enter into such contract with the next willing highest placed and suitably qualified provider.

 

11.

Decision to remodel the Public Health Nursing Service pdf icon PDF 146 KB

To seek approval of the recommendations for remodelling the public health nursing service.

 

Additional documents:

Decision:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought approval of the recommendations for remodelling the public health nursing service.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED that: -

 

Cabinet authorise the Director of Public Health, in consultation with the Cabinet Member for Public Health to:

 

1)    Conduct a remodelling of the Public Health Nursing Services (Health Visiting and School Nursing) in line with the preferred model described within the published decision report, and in response to feedback from consultation and engagement with stakeholders, to achieve the aims, objectives and principles outlined in the report;

 

2)    Act locally on the recommendations from the national review of the mandated elements of the Healthy Child Programme being conducted by Public Health England and due to report in Autumn 2016 to inform the remodelled service;

 

3)    Undertake consultation and engagement with children and families and other stakeholders to inform the development of the preferred model following the national review of mandated elements;

 

4)    Implement the remodelled service from April 2018 onwards.

Minutes:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought to approve recommendations for the remodelling of the public health nursing service from April 2018.

 

Under the Health and Social Care Act 2012, Gloucestershire County Council has a duty to improve the health of local people and reduce health inequalities. Faced with several opportunities from which to align and integrate health services across Gloucestershire had allowed the council to consider and develop options to remodel the public health services, the details of which are included in the main body of the report. 

 

Cllr Gravells advised members that the remodelled service would become operational from April 2018, with phased implementation over the following two years. The 15 month period from January 2017 to March 2018 to be used to develop the operational aspects of the model, consult with relevant audiences, and test and mobilise the remodelled service. Public consultation will be undertaken during 2017.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED that: -

 

Cabinet authorise the Director of Public Health, in consultation with the Cabinet Member for Public Health to:

 

1)    Conduct a remodelling of the Public Health Nursing Services (Health Visiting and School Nursing) in line with the preferred model described within the published decision report, and in response to feedback from consultation and engagement with stakeholders, to achieve the aims, objectives and principles outlined in the report;

 

2)    Act locally on the recommendations from the national review of the mandated elements of the Healthy Child Programme being conducted by Public Health England and due to report in Autumn 2016 to inform the remodelled service;

 

3)    Undertake consultation and engagement with children and families and other stakeholders to inform the development of the preferred model following the national review of mandated elements;

 

4)    Implement the remodelled service from April 2018 onwards.

12.

Procurement of a new contract/contracts for the provision of training administration and sourcing, including the apprenticeship programme. pdf icon PDF 75 KB

To seek approval to conduct an EU compliant tender process for the award of a 4 year contract/s in 3 lots, (initial 2 year term with an option to extend for a further 2 years), for the provision of training administration and sourcing, including the apprenticeship programme.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to conduct an EU compliant tender process for the award of a 4 year contract in 3 lots, (an initial 2 year term contract with the option to extend for a further 2 years), for the provision of training administration and sourcing, including the apprenticeship programme.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED that: -

 

Cabinet  authorise the Director of Strategic Finance, in consultation with the Cabinet Member for Finance and Change, to:

 

1)    Run an EU compliant competitive open tender process to procure a contract/s for an initial 2 year period with the option to extend for a further 2 years  for both the provision of training administration and sourcing and the apprenticeship programme. 

 

2)    Upon conclusion of the tender process, to enter into a contract(s) with the preferred provider(s) evaluated as offering the Council best value for money for the delivery of the service.  In the event that the preferred provider(s) is either unable or unwilling to enter into that contract with the Council then the Director of Strategic Finance is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to conduct an EU compliant tender process for the award of a 4 year contract in 3 lots, (an initial 2 year term contract, with the option to extend for a further 2 years), for the provision of training administration and sourcing, including the council’s obligations brought about by the Apprenticeship Levy.

 

From April 2017, introduction of the government’s Apprenticeship Levy will require the council to pay 0.5% from its staff pay bill into the Levy, and to employ 2.3% of the council workforce on a government approved apprenticeship training programme.

 

Cllr Theodoulou informed members that, under the council’s existing contract, (due to expire in September 2017), the commissioning and training of internal and external employees had proven to be generally cost and resource effective. By bringing together the council’s training options and the obligations of the Apprenticeship Levy as a single tender would allow the council to map the management of the new apprenticeship programmes in line with overall training requirements. It will also assist in maximising savings and developing opportunities.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED that: -

 

Cabinet  authorise the Director of Strategic Finance, in consultation with the Cabinet Member for Finance and Change, to:

 

1)    Run an EU compliant competitive open tender process to procure a contract/s for an initial 2 year period with the option to extend for a further 2 years  for both the provision of training administration and sourcing and the apprenticeship programme. 

 

2)    Upon conclusion of the tender process, to enter into a contract(s) with the preferred provider(s) evaluated as offering the Council best value for money for the delivery of the service.  In the event that the preferred provider(s) is either unable or unwilling to enter into that contract with the Council then the Director of Strategic Finance is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

13.

Financial Monitoring Report 2016/17 pdf icon PDF 155 KB

To provide an update on the year-end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to:  

 

  1. Note the forecast;

 

a)    Revenue year end position, as at the end of October for the 2016/17 financial year, of a £0.64 million under-spend.

 

b)    Capital year end position for 2016/17 of a £1.33 million under-spend against the re-profiled budget and the changes to the 2016/17 re-profiled budgets detailed in section B of the published decision report.

  

  1. Approve the following changes to the capital programme:

 

a)    Increase the approval for the Horsley Hill Nailsworth scheme by £0.05 million to £0.56 million, funded from 2017/18 DfT grant allocation, to allow the appointment of contractors for the scheme.  This does not change the value of the overall approved capital programme.  

 

b)    A new £1.18 million capital scheme for additional science accommodation at Chipping Campden School is added to the capital programme, funded from £1.18 million of s106 developer contributions.  This increases the overall approved capital programme by £1.18 million.

 

c)    Increase the approval for the Archives Records project by £0.125 million to £2.95 million, funded from a £0.125 million revenue contribution to capital from the Support Services revenue budget. This increases the overall approved capital programme by £0.125 million.  

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.

 

Cllr Theodoulou reported the forecast revenue year end position as showing an underspend of £0.64 million. Cllr Theodoulou explained that this had been achieved from using the unallocated Social Care Levy and corporate underspends to offset demand led overspends in Adult and Children’s Services. In doing so, would help preserve the Vulnerable Children and Vulnerable Adults Reserves, and assist in managing demand led pressures anticipated in 2017/18.

 

The forecast capital year end position showed an underspend of £1.33 million.

 

Despite significant pressures on council services, particularly in Adults and Children’s Services, Cllr Theodoulou stated that it was anticipated expenditure would be managed within existing resources.

 

The re-profiled capital budget for 2016/17 was reported at £89.75m, with expenditure to date, (as at the end of October 2016), reported at £32.18m. Cllr Theodoulou explained that the current rate of spending was anticipated to increase significantly over forthcoming months. This was due to slippage in some of the forecasts and was expected at this time of the year.

 

Cllr Theodoulou sought approval for three areas of change to the capital budget, the details of which are outlined in the main body of the report. In proposing the changes, Cllr Theodoulou commended the work and organisational skills of the volunteers at Gloucestershire Archives.  

 

Cllr Dorcas Binns, local member for Nailsworth, particularly welcomed the proposal to increase funding for the Horsley Hill Nailsworth Scheme.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: 

 

  1. Note the forecast;

 

a)    Revenue year end position, as at the end of October for the 2016/17 financial year, of a £0.64 million under-spend.

 

b)    Capital year end position for 2016/17 of a £1.33 million under-spend against the re-profiled budget and the changes to the 2016/17 re-profiled budgets detailed in section B of the published decision report.

  

  1. Approve the following changes to the capital programme:

 

a)    Increase the approval for the Horsley Hill Nailsworth scheme by £0.05 million to £0.56 million, funded from 2017/18 DfT grant allocation, to allow the appointment of contractors for the scheme.  This does not change the value of the overall approved capital programme.  

 

b)    A new £1.18 million capital scheme for additional science accommodation at Chipping Campden School is added to the capital programme, funded from £1.18 million of s106 developer contributions.  This increases the overall approved capital programme by £1.18 million.

 

c)    Increase the approval for the Archives Records project by £0.125 million to £2.95 million, funded from a £0.125 million revenue contribution to capital from the Support Services revenue budget. This increases the overall approved capital programme by £0.125 million.  

14.

Quarterly Strategic Performance Report 2016/17: Quarter 2 pdf icon PDF 214 KB

To provide Cabinet with strategic oversight of the Council’s performance during 2016/17.

Additional documents:

Decision:

Leader of Council, Mark Hawthorne, provided cabinet with strategic oversight of the council’s performance during 2016/17.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

      i.        Endorse the performance report;

    ii.        Note the progress made in tracking council priority outcomes; and

   iii.        Support the actions being taken to address areas of concern

 

 

 

Minutes:

Leader of Council, Cllr Mark Hawthorne, referred members to the Strategic Performance Report 2016/17: Quarter 2.

 

In noting the report, and having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet, 

 

RESOLVED to: -

 

      i.        Endorse the performance report;

    ii.        Note the progress made in tracking council priority outcomes; and

   iii.        Support the actions being taken to address areas of concern