Agenda, decisions and minutes

Cabinet - Wednesday 16 November 2016 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Jo Moore - 01452 324196 

Items
No. Item

1.

Apologies

To note any apologies for absence.

Minutes:

There were no apologies at the meeting.

2.

Minutes pdf icon PDF 183 KB

To confirm the minutes of the meeting held on 28 September 2016 (minutes attached).

Minutes:

The minutes of the meeting held on 28 September 2016 were agreed and signed as an accurate record of that meeting.

3.

Declarations of Interest

Cabinet members are invited to declare any pecuniary or personal interests relating to specific matters on the agenda.

 

Please see note (a) at the end of the agenda

 

Minutes:

No declarations of interest were made at the meeting.

4.

Questions at Cabinet Meetings pdf icon PDF 113 KB

Up to 30 minutes is allowed for this item.

 

Written questions

 

To answer any written questions from a County Councillor, (or any person living or working in the county, or is affected by the work of the County Council), about any matter which relates to any item on the agenda for this meeting.

 

The closing date for the receipt of written questions is 4.00 pm on Thursday 10 November 2016.

 

Please send written questions to jo.moore@gloucestershire.gov.uk marked for the attention of the Chief Executive.   

 

Oral questions

 

To answer any oral questions from members of the public. An oral question may be asked by a member of the public about any item on the agenda for this meeting, provided notice of the question is given by the questioner to the Chief Executive’s representative at least 30 minutes prior to the start of the meeting.

 

Depending on the nature of the questions, it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be provided as soon as reasonably possible after the meeting. Questions received and proposed responses do not accompany this agenda but will be circulated prior to the meeting.

Minutes:

Public Questions

 

No public questions were submitted for consideration at the meeting.

 

Member Questions

 

A total of 20 (member) questions were submitted for consideration.

 

Please refer to the following link to view the responses to the questions.

 

http://glostext.gloucestershire.gov.uk/documents/b12366/Cabinet%20Member%20Questions%20and%20Answers%20Wednesday%2016-Nov-2016%2010.00%20Cabinet.pdf?T=9

 

If you are unable to view the questions at the above link, please go to the link below and select ‘Cabinet Questions and Responses’.

 

http://glostext.gloucestershire.gov.uk/ieListDocuments.aspx?CId=117&MId=8221&Ver=4

 

The following supplementary questions were asked at the meeting.

 

Question 1: Cllr Paul Hodgkinson

 

Item 13: Financial Monitoring Report

 

Given the benefits you attribute to the Adult Social Care Levy when dealing with the increase in demand and underlying overspend within the Adult Budget, will you consent to a council tax increase of 4 per cent in next years’ budget?

 

Response by: Cllr Dorcas Binns

 

This will be considered as part of the budget scrutiny process. It is a little premature to consider the proposal at this early stage in the process. I can’t give any guarantees and will have to await until the budget consultation process is underway.

 

Question 2: Cllr Paul Hodgkinson

 

Item 13: Financial Monitoring Report

 

If this was a school report, how would you grade the state of Gloucestershire’s roads?

 

Response by: Cllr Vernon Smith

 

Improving. The strategy that the current administration has put in place is making improvement. Looking at the key performance indicators for highway conditions, I believe the council is moving forward. The strategy is working.

 

Question 3: Cllr Paul Hodgkinson

 

Item 13: Financial Monitoring Report

 

Given the proposed £720k Infrastructure Capital Budget for highway schemes, why is there no dedicated revenue budget for pavements when so many are unfit for purpose?

 

Response by: Cllr Vernon Smith

 

In my opinion, we would be taking a blinkered approach to consider investing in specific schemes for footways. Many of the council’s highway schemes include amounts for footway repairs. It is important to have flexibility within the Highways Repair Programme in order to adjust the level of funding for each site. The investment should be considered as a whole, and not as compartments. 

Question 5: Cllr Jeremy Hilton

 

Item 13: Financial Monitoring Report

 

Will you apologise for being so mean about the amount of funding invested towards repairing footpaths in Gloucester?

 

Response by: Cllr Vernon Smith 

 

I remind you, as a minority administration, this budget was set by the council in February 2016; a budget supported by yourself as former Leader of the Liberal Democrat Group. 

 

Again, I believe to compartmentalise is the wrong way to look at budgets. Each year, the council considers each area of spending, with each district alternating in priority. I believe we should look at our Highways Repair Budget as a whole. I am proud of what this administration is doing for our highways, for our footways and for our cycleways.   

Question 9: Cllr David Brown

Item 6: Supporting People to Live Independently

 

There is an awareness and an acknowledgement that elements of the current arrangements can be improved on, so  ...  view the full minutes text for item 4.

5.

Metz Way/Abbeymead Avenue Improvement Scheme pdf icon PDF 120 KB

To seek approval to conduct a competitive tender process for the appointment of a single contractor for the construction of works in accordance with the detailed design of the Metz Way/Abbeymead Avenue Improvement Scheme.

Additional documents:

Decision:

Cllr Vernon Smith, Cabinet Member for Highways and Flood, sought approval for the Council to conduct a competitive tender process for the appointment of a single contractor for the construction of works for the Metz Way/Abbeymead Avenue Improvement Scheme.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Authorise the Commissioning Director, Communities and Infrastructure to:

 

1)    Conduct a compliant competitive tender process for the award of a contract to a single supplier for the construction of the Metz Way/Abbeymead Avenue Improvement Scheme; and

 

2)    Upon conclusion of the competitive tender process, and in consultation with the Cabinet Member for Highways and Flood, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services. In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the officer is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

 

Minutes:

Cllr Vernon Smith, Cabinet Member for Highways and Flood, sought approval to conduct a competitive tender process for the appointment of a single contractor for the construction of works for the Metz Way/Abbeymead Avenue Improvement Scheme in Gloucester.

 

Outlining the merits of the proposed scheme, Cllr Smith informed members that one of the key objectives was to improve the transport links between Cooper’s Edge and Gloucester. The overarching goal, however, would be to improve travel conditions for all road users travelling along congested sections of the Metz Way. The proposed scheme would be joint funded by GFirst LEP, and from Section 106 Developer Contributions. 

 

Cabinet colleagues spoke in support of the proposals. Local member, Cllr Andrew Gravells, (to whom Cllr Smith thanked for the extensive lobbying undertaken in his ward), particularly welcomed the scheme.

 

Cllr Kathy Williams enquired whether the installation of road cameras might be incorporated into the scheme as a method for regulating the potential for poor driver behaviour along existing and new sections of the road. Responding to the suggestion, Cllr Smith assured Cllr Williams, any evidence of poor driver behaviour would be detected from traffic flow cameras and addressed by local police working in partnership with the Gloucestershire Road Safety Partnership.  

 

Cllr Smith advised that the proposed works included several schemes and were due to commence in March 2017

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Authorise the Commissioning Director, Communities and Infrastructure to:

 

1)    Conduct a compliant competitive tender process for the award of a contract to a single supplier for the construction of the Metz Way/Abbeymead Avenue Improvement Scheme; and

 

2)    Upon conclusion of the competitive tender process, and in consultation with the Cabinet Member for Highways and Flood, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services. In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the officer is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

 

6.

Supporting People to Live Independently pdf icon PDF 126 KB

To note the proposed new arrangements for assisting service users to live as independently as possible and to seek approval to include the funding for the Council’s minor adaptation installations and servicing in the budget for the Gloucestershire Industrial Services’ Healthcare Service and Maintenance Contract.  

 

Additional documents:

Decision:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought approval to include funding for the Council’s minor adaptation, installations and servicing in the budget for the Gloucestershire Industrial Services’ Healthcare Service and Maintenance Contract.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to -   

 

Note the proposal for the intended future delivery of the services based on the model described in paragraph 10 of the decision report and; 

 

1)    Include the funding for the delivery of the Council’s minor adaptation, installations and servicing in the budget for the Gloucestershire Industrial Services’ Healthcare Service and Maintenance Contract; and

 

2)    Not to procure the award of a new contract with the Home Improvement Agency at the expiration of the term of the current contract.

Minutes:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought approval to include funding for the Council’s minor adaptation installations and servicing function in the budget for the Gloucestershire Industrial Services’ Healthcare Service and Maintenance Contract.

 

Cllr Williams informed members that the County Council, along with District Councils and the Gloucestershire Clinical Commissioning Group, had a shared statutory responsibility for assisting vulnerable peoplemaintain their independence, health and wellbeingto enable them to live in their own homes.  In administering the function, it was often necessary to provide supportwith the repair, adaptation and improvement of people’s homes.

 

As lead commissioner for the procurement of services from the Housing Improvement Agency, the County Council, acting on behalf of District Councils and the Gloucestershire Clinical Commissioning Group, had undertaken a review of the services provided by the Agency. The outcome of the review had determined that the contract was not fit for purpose and that the services provided under the current arrangement could be more efficiently co-ordinated by the constituent ‘partner’ organisations working under the auspices of a new administrative regime, described in the report, as the ‘hybrid model’. 

 

In seeking agreement to include funding for minor adaptation installations and servicing in the budget of the Gloucestershire Industrial Services ‘Healthcare Service’, Cllr Williams proposed that the council ‘not’ procure the new contract with the Home Improvement Agency following expiration of the current contract.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to -   

 

Note the proposal for the intended future delivery of the services based on the model described in paragraph 10 of the decision report and; 

 

1)    Include the funding for the delivery of the Council’s minor adaptation, installations and servicing in the budget for the Gloucestershire Industrial Services’ Healthcare Service and Maintenance Contract; and

 

2)    Not to procure the award of a new contract with the Home Improvement Agency at the expiration of the term of the current contract.

 

7.

Gloucestershire Industrial Services (GIS) Healthcare - Procurement of Service & Maintenance Contract pdf icon PDF 185 KB

To seek approval to tender and award a community equipment service and maintenance contract comprising an initial term of 5 years with an option to extend for a further 2 years.

 

Additional documents:

Decision:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought approval to tender and award a community equipment service and maintenance contract comprising an initial term of 5 years with an option to extend for a further 2 years.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to -   

 

Authorise the Operations Director: Adult Services and Business Development to:

 

a)    Conduct a European Union compliant competitive tender process for the provision of a contract for the community equipment servicing, repair and maintenance services for an initial term of 5 years with an option to extend for a further 2 years with an estimated total value of £6.488m over the full 7 year term, comprising £3.5m servicing and £2.988m minor adaptation work;

 

b)    Upon conclusion of the competitive tender processes, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services. In the event that the preferred provider is either unable or unwilling to enter into that contract with the Council, then the Operations Director: Adult Services & Business Development is authorised to enter into such a contract with the next willing highest placed suitably qualified provider.

 

Minutes:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought approval to tender and award a Community Equipment Service and Maintenance Contract for an initial term of 5 years with an option to extend for a further 2 years.

 

Drawing attention to the links between this and the previous decision, Cllr Williams explained that ‘GIS Healthcare’ (GIS) was a Gloucestershire County Council service organisation, operating as the in-house provider of community medical equipment provided to enable service users living in Gloucestershire to live at home.

 

In February 2014, Cabinet had agreed that the Community Equipment Service and Maintenance Contract be re-tendered. Due to changes in the demands and capabilities of the service, and to ensure best value and fit for purpose of the contract, a detailed review of the types of equipment to be purchased by the council had been undertaken. This had subsequently delayed  implementation of the cabinet decision.

 

Cllr Williams now sought to replace the previous cabinet decision, (to re-tender the Service, Repair and Maintenance Contract), by seeking to include the Minor Aids and Adaptations Service within a proposed new contract. Following the review of the HIA, (Home Improvement Agency), ‘Safe at Home Service’, it was felt the service could be provided more effectively through existing District and County Council Services.

 

Cllr Williams believed the proposed new contract would bring the council in line with national best practice. 

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to -   

 

Authorise the Operations Director: Adult Services and Business Development to:

 

a)    Conduct a European Union compliant competitive tender process for the provision of a contract for the community equipment servicing, repair and maintenance services for an initial term of 5 years with an option to extend for a further 2 years with an estimated total value of £6.488m over the full 7 year term, comprising £3.5m servicing and £2.988m minor adaptation work;

 

b)    Upon conclusion of the competitive tender processes, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services. In the event that the preferred provider is either unable or unwilling to enter into that contract with the Council, then the Operations Director: Adult Services & Business Development is authorised to enter into such a contract with the next willing highest placed suitably qualified provider.

8.

Investing in Village and Community Agents (Community Connecting Services) pdf icon PDF 203 KB

To seek authorisation to include the Community Connecting Services in-service contracts to be procured by the Gloucestershire Clinical Commissioning Group and approval of the amount of funding Gloucestershire County Council will contribute to the Gloucestershire Clinical Commissioning Group for the provision of Community Connecting Services during the contracts’ term.

Additional documents:

Decision:

Cllr Dorcas Binns, Cabinet Member for Older People, sought authorisation to include the Community Connecting Services in service contracts to be procured by the Gloucestershire Clinical Commissioning Group for the provision of Community Connecting Services.

 

Approval also sought on the amount of funding the Council will contribute to the Gloucestershire Clinical Commissioning Group for the provision of Community Connecting Services.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to -

 

1)    Approve the proposal for the joint commissioning of Community Connecting Services (Social Prescribing and Community Agents Services) (the “Services”) in accordance with Option 3 as set out in Paragraph 3 of the decision report.

 

2)    Authorise the Commissioning Director: Adults & DASS to:

 

a)    Provide such professional assistance to the GCCG as is necessary for GCCG to develop and conduct a competitive tender process relating to the award of contracts for the supply of the Services within Gloucestershire and to ensure that such contracts will meet the requirements of both GCCG and more particularly, GCC;

 

b)    Participate in the evaluation process in respect of tenders that are received in the course of the said competitive tender process for the purpose of ensuring that the contracts awarded by GCCG to the preferred providers are evaluated so as to offer GCC best value for money for delivery of GCC’s requirements in respect of the Services;

 

c)    Upon completion of the competitive tender process to consent to GCCG awarding the contracts for the Services to the preferred providers which are evaluated as offering GCC and GCCG best value for money for delivery of the Services. In the event that any preferred provider is either unable or unwilling to enter into a contract with GCCG then the Commissioning Director: Adults & DASS is authorised to consent to the award of the contract by GCCG to the next willing highest placed suitably qualified tenderer for delivery of the Services;

 

d)    Pay to the GCCG under a suitable s76 agreement a sum of £1.82m over the term of the contracts of up to seven years, awarded under recommendation 2(c) above for the provision and delivery of the Services required by GCC under the contracts.

Minutes:

Cllr Dorcas Binns, Cabinet Member for Older People, sought authorisation for the procurement of the council’s ‘Community Connecting Services’ with contracts to be procured by the Gloucestershire Clinical Commissioning Group (GCCG). Cllr Binns also sought to approve the amount of funding to be contributed by the County Council to the Gloucestershire Clinical Commissioning Group for provision and delivery of such services.

 

Cllr Binns believed the decision would build on the success of the Village and Community Agents Service. The decision would also address the need to connect individuals to community resources, and provide an opportunity for the council to integrate the commissioning of services with the Clinical Commissioning Group.

 

The proposed service model was developed under the auspices of the council’s Active Communities Policy and the Enabling Active Communities (EAC) Joint Policy, and adopted by the Health and Wellbeing Board in July 2015.

 

Cabinet members commended the work of the Village and Community Agents in Gloucestershire and to the national recognition and high esteem in which the service was held.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to -

 

1)    Approve the proposal for the joint commissioning of Community Connecting Services (Social Prescribing and Community Agents Services) (the “Services”) in accordance with Option 3 as set out in Paragraph 3 of the decision report.

 

2)    Authorise the Commissioning Director: Adults & DASS to:

 

a)    Provide such professional assistance to the GCCG as is necessary for GCCG to develop and conduct a competitive tender process relating to the award of contracts for the supply of the Services within Gloucestershire and to ensure that such contracts will meet the requirements of both GCCG and more particularly, GCC;

 

b)    Participate in the evaluation process in respect of tenders that are received in the course of the said competitive tender process for the purpose of ensuring that the contracts awarded by GCCG to the preferred providers are evaluated so as to offer GCC best value for money for delivery of GCC’s requirements in respect of the Services;

 

c)    Upon completion of the competitive tender process to consent to GCCG awarding the contracts for the Services to the preferred providers which are evaluated as offering GCC and GCCG best value for money for delivery of the Services. In the event that any preferred provider is either unable or unwilling to enter into a contract with GCCG then the Commissioning Director: Adults & DASS is authorised to consent to the award of the contract by GCCG to the next willing highest placed suitably qualified tenderer for delivery of the Services;

 

d)    Pay to the GCCG under a suitable s76 agreement a sum of £1.82m over the term of the contracts of up to seven years, awarded under recommendation 2(c) above for the provision and delivery of the Services required by GCC under the contracts.

9.

Settled, Secure and Safe Lives Policy Update pdf icon PDF 139 KB

To seek approval to exercise contractual options to extend the terms of the 10 contracts identified in Appendix A of the report and to request a review of the 19 accommodation and community based support contracts identified in Appendix B.

 

Additional documents:

Decision:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought approval to exercise contractual options to extend the terms of the 10 contracts identified in Appendix A of the decision report in order to maintain service delivery.

 

Approval also sought to request a review of the 19 accommodation and community based support contracts identified in Appendix B of the report.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Authorise the Commissioning Director: Children and Families, in consultation with Cabinet Member: Long Term Care to:

 

1)    Exercise the contractual option in each of the 10 contracts listed in Appendix A of this Report to extend their terms by 12 months;

 

2)      Undertake a review of the 19 accommodation and community based support contracts listed in Appendix B, for the purpose of considering their potential alignment and then to undertake further action as necessary.

Minutes:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought approval for the County Council to exercise contractual options from which to extend the terms of the 10 contracts identified in Appendix A of the decision report. Cllr Williams also sought approval to undertake a review of the 19 accommodation and community based support contracts identified in Appendix B of the report.

 

Cllr Williams explained that the purpose of seeking an extension of the contracts was to support and maintain delivery of the services in accordance with the aims of the council’s Settled, Secure and Safe Lives Policy.

 

Furthermore, alignment of the contracts listed at Appendix B of the report would enable the Council to test how existing arrangements might be consolidated to achieve further efficiencies and enhance performance. To achieve this, it was proposed the council provide more flexible support in the community and offer more intensive accommodation based services when needed.

 

Cllr Paul McLain, Cabinet Member for Children, Young People and Strategic Commissioning, commended the holistic approach of the proposals, and stated that the decision represented a sensible and positive way forward.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Authorise the Commissioning Director: Children and Families, in consultation with Cabinet Member: Long Term Care to:

 

1)    Exercise the contractual option in each of the 10 contracts listed in Appendix A of this Report to extend their terms by 12 months;

 

2)    Undertake a review of the 19 accommodation and community based support contracts listed in Appendix B, for the purpose of considering their potential alignment and then to undertake further action as necessary.

 

10.

Provision of Local Healthwatch Functions pdf icon PDF 132 KB

To set out the Council’s approach for the provision and development of local Healthwatch functions in Gloucestershire from 1 April 2017, and to seek authorisation to award a contract for the provision of functions following a legally compliant procurement process.

Additional documents:

Decision:

Cllr Dorcas Binns, Cabinet Member for Older People, set out the Council’s approach for the provision and development of local Healthwatch functions in Gloucestershire (“Healthwatch Gloucestershire Functions”) from 1 April 2017, before seeking authorisation to award a contract for the provision of local Healthwatch functions following a legally compliant procurement process.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Delegate authority to the Commissioning Director: Communities and Infrastructure to:

 

1)    Undertake a legally compliant procurement process to find a supplier that will contract with the council to perform and develop Healthwatch Gloucestershire Functions. The initial term of such contract shall be five years with an option to extend it by two further years; and

 

2)    Award such a contract to the highest scoring preferred tenderer or, in the event that they are either unable or unwilling to enter into such a contract, to the next highest scoring bidder, in consultation with the Cabinet Member for Older People.

 

 

Minutes:

Cllr Dorcas Binns, Cabinet Member for Older People, outlined the council’s proposals for the provision and development of local ‘Healthwatch’ functions for Gloucestershire, (Healthwatch Gloucestershire functions).

 

Cllr Binns informed members that the council had a legal duty to ensure local Healthwatch functions were provided in Gloucestershire and described ‘Healthwatch’ as an “independent champion of people requiring health and social care services”.

 

Cllr Binns stated that the main purpose of providing Healthwatch functions would be to influence and improve the quality of the council’s health and social care services by responding to feedback from people using the services and by working with service providers and commissioners.

 

The current contract is due to end in March 2017. The proposed new contract will be for five years from 1 April 2017, with an option to extend for two years. The total value of the contact is valued at up to £1.8million over seven years.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Delegate authority to the Commissioning Director: Communities and Infrastructure to:

 

1)    Undertake a legally compliant procurement process to find a supplier that will contract with the council to perform and develop Healthwatch Gloucestershire Functions. The initial term of such contract shall be five years with an option to extend it by two further years; and

 

2)    Award such a contract to the highest scoring preferred tenderer or, in the event that they are either unable or unwilling to enter into such a contract, to the next highest scoring bidder, in consultation with the Cabinet Member for Older People.

 

11.

Procurement of Schools Management Information System and Accounting Software pdf icon PDF 98 KB

To seek approval to procure Schools Management Information System and Accounting Software.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to procure a Schools Management Information System and Accounting Software.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

1)    Authorise the Director: Strategic Finance, in consultation with the Cabinet Member: Finance & Change, to conduct an EU compliant tender process:

 

a)    Using the Hertfordshire County Council Framework for the award of a 5 year contract (comprising an initial term of 1 year with the option for 4 further annual extensions) for the provision of the Schools Information Management System (SIMS); and

 

b)    For the award of a 5 year contract (comprising an initial term of 1 year with the option for 4 further annual extensions) for the provision of a system to provide financial management services to operate in conjunction with the Schools Information Management System.

 

2)    Upon conclusion of the tender process, in each case to enter into a contract with the preferred provider evaluated as offering the Council best value for money for the delivery of each of the services. In the event that a preferred provider is either unable or unwilling to enter into a contract with the Council, then the Director: Strategic Finance is authorised to award a contract to the next willing highest placed suitably qualified provider for delivery of the relevant services.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to procure a Schools Management Information System (MIS) and Accounting Software.

 

Cllr Theodoulou informed members that, having provided the current MIS Support Service on behalf of Gloucestershire maintained schools for many years, the current contract was due to expire in 2017.

 

Using the existing ‘Hertfordshire’ contract framework to procure the main Management Information System (MIS) software, and a separate open tender procurement for the financial management software, Cllr Theodoulou proposed that the contract be procured for a 5-year term with a break at the end of each year. Cllr Theodoulou explained that to review the contract at the end of each year provided the council with the flexibility to adapt to the rapidly changing market and to incorporate those schools using the council’s traded service.

 

Members were advised that the contracts would need to be let by 31 January 2017. This would allow for the existing contracts to end on 31 March 2017, and for schools to commence the ‘buy back’ traded service process in February 2017.

 

The estimated value for both contracts was estimated at a total value of £900k over the 5 year period.  

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

1)    Authorise the Director: Strategic Finance, in consultation with the Cabinet Member: Finance & Change, to conduct an EU compliant tender process:

 

a)    Using the Hertfordshire County Council Framework for the award of a 5 year contract (comprising an initial term of 1 year with the option for 4 further annual extensions) for the provision of the Schools Information Management System (SIMS); and

 

b)    For the award of a 5 year contract (comprising an initial term of 1 year with the option for 4 further annual extensions) for the provision of a system to provide financial management services to operate in conjunction with the Schools Information Management System.

 

2)    Upon conclusion of the tender process, in each case to enter into a contract with the preferred provider evaluated as offering the Council best value for money for the delivery of each of the services. In the event that a preferred provider is either unable or unwilling to enter into a contract with the Council, then the Director: Strategic Finance is authorised to award a contract to the next willing highest placed suitably qualified provider for delivery of the relevant services.

 

12.

Library Stock Procurement pdf icon PDF 151 KB

To secure agreement to continue as members of the Consortium for United Stock Purchase (CUSP) and to award a ‘call off’ contract under the CUSP Framework.

Additional documents:

Decision:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought to secure agreement for the council to continue as members of the Consortium for United Stock Purchase (CUSP) and award a call off contract under the CUSP Framework.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Authorise Nigel Riglar, Commissioning Director: Communities & Infrastructure to:

 

a)    Support Libraries & Information membership of CUSP

 

b)    Use the mechanism provided under the CUSP Framework to award a contract for the purchase of library stock whose term will be 3 years with an option to extend by 1 further year following a mini competition.

Minutes:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought authorisation for the council to continue as a member of the Consortium for United Stock Purchase (CUSP) and to award a call off contract under the CUSP Framework.

 

Cllr Gravells informed members that the Gloucestershire Libraries & Information Service had been a member of a South West based stock procurement consortium (CUSP) since 2003.  The current stock procurement framework had been awarded in April 2013 and was due to expire on 31 March 2017.

 

Commending the excellent quality of service provided by the consortium, Cllr Gravells outlined some of the advantages the council received from being a member.  He stated that the proposed framework would not commit participating authorities to a ‘specific level of spend’ over the lifetime of the framework, and that the total estimated value of the contract, (should the 1 year extension option be exercised), would be £1.2m.

 

Cllr Gravells confirmed that all libraries would have access to the service, (including community libraries), and that the service could be extended to other local businesses.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

RESOLVED to –

 

Authorise Nigel Riglar, Commissioning Director: Communities & Infrastructure to:

 

a)    Support Libraries & Information membership of CUSP

 

b)    Use the mechanism provided under the CUSP Framework to award a contract for the purchase of library stock whose term will be 3 years with an option to extend by 1 further year following a mini competition.

13.

Financial Monitoring Report 2016/17 pdf icon PDF 222 KB

To provide an update on the year-end forecast for the 2016/17 Gloucestershire County Council’s Revenue and Capital Budgets.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

1)    Noted the forecast;

 

a)    Revenue year end breakeven position, as at the end of September 2016, for the 2016/17 financial year, and

 

b)    Capital breakeven position for 2016/17 against the re-profiled budget and the changes to the 2016/17 re-profiled budgets as detailed in Section B of the decision report, and

 

2)    Approved the transfer of £0.5 million of the Corporate Insurance Revenue Budget to the Communities & Infrastructure Revenue Budget in 2016/17 for additional investment to improve Gloucestershire’s highways, and 

 

3)    Approved the following changes to the capital programme:

 

a)    Increase the Highways capital budget by £0.16 million for a range of capital schemes, funded from revenue contributions from Highways Local Schemes budget, which increases the approved capital programme by £0.16 million.

 

b)      Increase the Infrastructure capital budget by £0.72 million for a range of capital schemes, funded from revenue contributions of £0.22 million from Highways Local Schemes budget and an additional £0.50 million of funding approved by the LEP for the Metz Way scheme, which increases the approved capital programme by £0.72 million.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the council’s year end forecast for the 2016/17 Revenue and Capital Budgets.

 

Outlining some of the key points in the report, Cllr Theodoulou informed members that the forecast revenue year end position, (based on actual expenditure at the end of September 2016, and forecasts in October 2016), showed a breakeven position. He explained that this position had resulted from the council using corporate underspends and one-off reserves. (If not utilised, the reserves would be carried over to the next year’s budget).

 

The forecast capital year end position also showed a breakeven position. Cllr Theodoulou predicted that, despite significant financial pressures in delivering the council’s services, (in particular, in Adults and Children’s Service areas), expenditure would be managed within existing resources.

 

Cllr Theodoulou reported the overall revenue position as showing significant variances in the Adults and Children’s Budgets. The Adults Budget, despite forecasting an overall balance position at year end, assumed full use of the Adult Social Care Levy, plus an element of the Care Act Reserve.

 

The forecast overspend position in the Children and Families Budget was reported at £2.6m. Cllr Theodoulou informed members that this was due to the increased number and complexity of cases of the number of children coming into care in Gloucestershire. (The number of children coming into care increased from 479 in April 2016 to 622 in October 2016). Cllr Theodoulou advised members that the current situation should not in any way be underestimated and urged all political groups to work together to address the problem. 

 

Cllr Theodoulou reported the forecast position of the re-profiled Capital Budget for 2016/17 as £89.53m. Although currently behind on forecast, Cllr Theodoulou explained that this was often the case at this time of the year and that any variances normally balanced themselves out by the end of the year. 

 

Cllr Theodoulou concluded by proposing a one-off transfer of £0.5m from the Corporate Insurance Budget to the Communities and Infrastructure Budget to fund additional investment in construction works to improve Gloucestershire’s highways. Welcoming the proposal, Cllr Vernon Smith, Cabinet Member: Highways and Flood, informed members that the additional funding would be used to address some of the seasonal highway maintenance work across Gloucestershire.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet

 

1)    Noted the forecast;

 

a)    Revenue year end breakeven position, as at the end of September 2016, for the 2016/17 financial year, and

 

b)    Capital breakeven position for 2016/17 against the re-profiled budget and the changes to the 2016/17 re-profiled budgets as detailed in Section B of the decision report, and

 

2)    Approved the transfer of £0.5 million of the Corporate Insurance Revenue Budget to the Communities & Infrastructure Revenue Budget in 2016/17 for additional investment to improve Gloucestershire’s highways, and 

 

3)    Approved the following changes to the capital programme:

 

a)    Increase the Highways capital budget by £0.16 million for a range of capital schemes, funded from revenue  ...  view the full minutes text for item 13.