Agenda, decisions and minutes

Cabinet - Wednesday 20 April 2016 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Jo Moore - 01452 324196 

Items
No. Item

1.

Apologies

To note any apologies for absence.

Minutes:

No apologies were received.

 

The Leader of Council welcomed the recently appointed Cabinet Member for Fire, Planning and Infrastructure, Cllr Nigel Moor, to the meeting. 

2.

Minutes pdf icon PDF 221 KB

To confirm the minutes of the meeting held on 3 February 2016 (minutes attached).

Minutes:

The minutes of the meeting held on 3 February 2016 were agreed and signed as a correct record of that meeting.

3.

Declarations of Interest

Cabinet members are invited to declare any pecuniary or personal interests relating to specific matters on the agenda.

 

Please see note (a) at the end of the agenda

 

Minutes:

No declarations of interest were made at the meeting.

4.

Questions at Cabinet Meetings pdf icon PDF 89 KB

To answer any written and/or oral questions from a County Councillor, (or anyone living or working in the county, or anyone who is affected by the work of the County Council), about matters which relate to any item on the agenda for this meeting.

 

Up to 30 minutes is allowed for this item.

 

The closing date for the receipt of written questions is 4.00 pm on Thursday 14 April 2016.

 

Please send questions to the Chief Executive marked for the attention of Jo Moore (email: jo.moore@gloucestershire.gov.uk)

 

An oral question may be asked by a member of the public if notice of the question is given by the questioner to the person presiding at the meeting, or the Chief Executive’s representative, at least 30 minutes prior to the start of the meeting.

 

Depending on the nature of the questions, it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be provided as soon as reasonably possible after the meeting.

 

Questions received and proposed responses do not accompany this agenda but will be circulated prior to the meeting.

Minutes:

Public questions

 

No oral questions were submitted for consideration at the meeting.

 

Member questions

 

Please refer to the following link to view the responses to the member questions submitted for consideration at the meeting.

 

http://glostext.gloucestershire.gov.uk/ieListDocuments.aspx?CId=117&MId=8217&Ver=4

 

A total of 16 (member) questions were submitted for consideration, for which the following supplementary questions were asked at the meeting.

 

Question 1: Cllr Paul Hodgkinson

 

The issue of excessive noise on the A417/419 is a major issue. Does this council have the power to bypass the bureaucracy of DEFRA and identify additional areas where noise is a problem? Will you, as Cabinet Member, work with opposition groups to move this matter forward?

Response by: Cllr Nigel Moor

 

I share your concerns about the A429 and give you my commitment to work with you on this issue.

 

Question 2: Cllr Paul Hodgkinson

 

Thank you for your answer. What I really need is a detailed timetable of the proposed works on the A417 Missing Link. This scheme was announced 18 months ago. Could you please provide details of the timeline before the next cabinet meeting?

Response by: Cllr Nigel Moor

 

Highways England is due to meet with the Planning Approvals Board on 29 April 2016 to seek funding for Phases 1 and 2 of improvements to the A417 Missing Link. After this meeting, we should have a better feel for the proposed timetable of works.

 

Question 3: Cllr Paul Hodgkinson

 

The A417 Missing Link is a top priority for the county. Are you aware that the council’s twitter page and web-page on this issue are out of date and have not been activated for about 10 months? I believe the council’s Communications Team should be doing something better to promote awareness.

 

 

 

Response by: Cllr Nigel Moor

 

Adoption of the Gloucestershire Local Transport Plan will be noted by this Council. The Local Transport Plan incorporates proposals on the A417 Missing Link and, after today’s cabinet decision, will provide a fresh platform from which to inform everyone of where we are with the proposed works.

 

Question 4: Cllr Iain Dobie

 

Will the Cabinet Member consider use of dual performance indicators as a means of providing more challenge, and to inspire Drug and Alcohol Services?

 

Response by: Cllr Andrew Gravells

 

This was discussed at Shadow Member meetings. I will speak with officers and get back to you with a response. I think it is important to be clear on your different roles as Chairman of the Health and Care Scrutiny Committee and Shadow Member for Public Health.

 

Question 15: Cllr Richard Leppington

 

Could the Cabinet Member i) give me an idea of the criteria for the bursary qualification, and ii) how will the new direction affect Looked After Children?

 

Response by: Cllr Paul McLain

 

As stated in my response to Cllr Oosthuysen, there is a £2 million per annum bursary scheme for Gloucestershire, the criteria of which is outlined in point 1.5 of the decision report. I am currently awaiting  ...  view the full minutes text for item 4.

5.

Gloucestershire's Local Transport Plan (2015-2031) - Recommendation to Council pdf icon PDF 202 KB

To recommend adoption of the Gloucestershire Local Transport Plan 2015-31 at the Full Council meeting on 29 June 2016.

 

Due to the size of the document for this item, hard copies will be produced on a request basis only. In addition to reference copies at the meeting itself, the full document can be viewed on the council website at the following link:- 

 

http://glostext.gloucestershire.gov.uk/ieListDocuments.aspx?CId=117&MId=8217&Ver=4

Additional documents:

Decision:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought approval of the Gloucestershire Local Transport Plan 2015-2031 prior to formal adoption by the County Council on 29 June 2016.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED:

 

To recommend that Gloucestershire County Council: -

 

1)    Approve the Local Transport Plan 2015 -2031 at Appendix B of the published decision report for adoption by the County Council on the 29th June 2016 and,

 

2)    Authorise the Commissioning Director: Communities and Infrastructure to amend the Highways Records List in line with the recommendations of the published report and abandon the transport schemes set out in Paragraph 1.6.

 

Once adopted, the Local Transport Plan will provide guidance for anyone requiring information on how Gloucestershire County Council will manage the transport network in Gloucestershire for the period up to 2031.

Minutes:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought Cabinet approval of the Gloucestershire Local Transport Plan 2015-2031 prior to formal adoption by the County Council on 29 June 2016.

 

Cllr Moor outlined the importance of the Transport Plan and commended officers for updating the document within the shortest time possible. The updated plan represents a comprehensive review of the existing plan, (adopted by the County Council in 2011), including two extensive rounds of public consultation.

 

Cllr Moor referred to the list of proposed changes at Appendix A of the report and suggested officers produce a briefing note to assist other local authorities with their understanding of the document.

 

It was noted that the proposal to ban private hire vehicles from bus lanes had generated a significant amount of interest during the recent period of consultation. In taking into account public opinion, a decision had been made to remove the proposal from the revised document.

 

Cllr Moor drew attention to the review of the monitoring arrangements for the Local Transport Plan, and to the inclusion of a revised target on transport carbon emissions from which the council intended to monitor performance in line with the terms of the Paris Climate Change Conference held in December 2015. 

 

Leader of the Council, Cllr Mark Hawthorne, advised members that there would be an opportunity to debate the proposed changes to the plan at the forthcoming council meeting on 29 June 2016.   

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED:

 

To recommend that Gloucestershire County Council: -

 

1)    Approve the Local Transport Plan 2015 -2031 at Appendix B of the published decision report for adoption by the County Council on the 29th June 2016 and,

 

2)    Authorise the Commissioning Director: Communities and Infrastructure to amend the Highways Records List in line with the recommendations of the published report and abandon the transport schemes set out in Paragraph 1.6.

 

Once adopted, the Local Transport Plan will provide guidance for anyone requiring information on how Gloucestershire County Council will manage the transport network in Gloucestershire for the period up to 2031.

6.

Overview and Scrutiny Task Group Reports pdf icon PDF 451 KB

To consider the final reports, (including findings and recommendations), from the following scrutiny task group reviews: -

 

a)    Climate Change Task Group – the report to be presented by Chairman of the Task Group,  Cllr Sarah Lunnon;

 

b)    Access to and from the Forest of Dean Task Group – the report to be presented by Chairman of the Task Group, Cllr Patrick Molyneux.

Additional documents:

Decision:

a)    Climate Change Scrutiny Task Group

 

Cllr Sarah Lunnon, Chairman of the Climate Change Scrutiny Task Group, presented the task group’s recommendations following a review of the findings of the Fifth Assessment Report by the Intergovernmental Panel on Climate Change (IPCC). 

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Produce a formal response to the task group’s recommendations

 

b)   Access to and from the Forest of Dean Task Group

 

Cllr Patrick Molyneux, Chairman of the Access to and from the Forest of Dean Task Group, presented the task group’s recommendations following a review of issues affecting access to and from the Forest of Dean District. 

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Produce a formal response to the task group’s recommendations

 

Minutes:

a)    Climate Change Scrutiny Task Group

 

Cllr Sarah Lunnon, Chairman of the Climate Change Scrutiny Task Group, presented the task group’s recommendations following a review of the findings of the Fifth Assessment Report by the Intergovernmental Panel on Climate Change (IPCC). 

 

Cllr Lunnon informed members that, throughout the review, the task group had recognised the commitment by this council and by many other local organisations in addressing climate change. The task group also believed more could be done in this area, especially if the council took a leading role in Gloucestershire to contribute to the terms of the Paris Climate Conference in December 2015.

 

Cllr Lunnon welcomed the comments made earlier in the meeting by Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, about the intention to monitor the council’s performance in reducing carbon emissions in line with the terms of the Paris Climate Change Conference.

 

In presenting the task group recommendations, Cllr Lunnon urged the Leader of the Council and the Chief Executive of the Gfirst LEP to include the proposals within their long-term strategies and local business development plans.

 

Cabinet Member, Cllr Nigel Moor, and Leader of the Council, Cllr Mark Hawthorne, thanked the task group for its work and agreed to assist in progressing the recommendations.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Produce a formal response to the task group’s recommendations

 

b)   Access to and from the Forest of Dean Task Group

 

Cllr Patrick Molyneux, Chairman of the Access to and from the Forest of Dean Task Group, presented the task group’s recommendations following a review of issues affecting access to and from the Forest of Dean District. 

 

Cllr Molyneux referred to the vulnerability of local residents living in the Forest of Dean, especially in the aftermath of accidents and incidents on the two main highways coming in and out of the district. Cllr Molyneux also referred to the uniqueness of the district, the economic challenges it faced, and the impact of having to provide more housing development.

 

Cllr Molyneux explained that the initial request for the review had been based on concerns about the life-span of the First River Severn Crossing, and the feasibility of a creating a Third River Crossing. Such concerns, however, had been allayed during a presentation from Highways England, who had assured members that, for the foreseeable future, the River Severn Road Crossings were well maintained and did not require replacement.

 

Referring to the close proximity of the South of the Forest to South Gloucestershire, (as viewed from the opposite side of the River Severn), Cllr Molyneux referred to some of the frustrations that existed in not being able to take full advantage of the economic opportunities that might be available from access to the M5 corridor and to other areas outside of the district.

 

Cllr Molyneux proposed that the work already undertaken by the Gfirst LEP in considering the  ...  view the full minutes text for item 6.

7.

Supporting People Strategy Update pdf icon PDF 165 KB

To consider authorisation of the contract arrangements set out in recommendations 1 to 3 of the attached decision report and to maintain service delivery and support in accordance with the aims of the Supporting People Strategy.

Additional documents:

Decision:

Cllr Kathy Williams, Cabinet Member for Long-term Care, sought authorisation of the contract arrangements detailed in the published decision report from which the council will maintain service delivery and support in accordance with the aims of the Supporting People Strategy.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

Authorise the Commissioning Director: Children and Families, in consultation with the Cabinet Member for Long Term Care, to

 

a)    Direct award a 14 month interim contract to Mears Home Improvement Limited commencing on 1 June 2016, with an estimated value of up to £1.09M for the provision of Safe at Home, Home Improvement Agency Services;

 

b)    Exercise contractual options to extend the existing contracts for accommodation-based support for homeless young vulnerable people with each of the seven providers listed in Appendix A of the published report for a further period of 1 year, commencing on 1 July 2016 with an estimated total value of up to £1.5M;

 

c)    Direct award new contracts for the provision of SL2 integrated housing management and related support services for vulnerable older people  to each of the four current providers, (listed in Appendix B of the report), of community asset model SL3 accommodation based support services  for vulnerable older people. The proposed new contracts shall commence on 5 October 2016 and shall continue for a period of 2 years.  Their combined estimated value shall be not more than £150k per annum.

Minutes:

Cllr Kathy Williams, Cabinet Member for Long-term Care, sought cabinet approval of the council’s contract arrangements, (as set out in the published decision report,) to maintain service delivery and support in accordance with the aims of the Supporting People Strategy.

 

Cllr Williams confirmed that the proposed arrangements would help ensure the council’s support to vulnerable people was maintained during the remodelling of services, and would allow the council to test how the arrangements complemented broader commissioning plans from which to enhance community participation and reduce the need for formal social care and health interventions. Future commissioning arrangements would be subject to Cabinet decisions.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Authorise the Commissioning Director: Children and Families, in consultation with the Cabinet Member Long Term Care, to :

 

1)    Direct award a 14 month interim contract to Mears Home Improvement Limited commencing on 1 June 2016, with an estimated value of up to £1.09M, for the provision of Safe at Home, Home Improvement Agency Services;

 

2)    Exercise contractual options to extend the existing contracts for accommodation-based support for homeless young vulnerable people with each of the seven providers listed in Appendix A of the decision report for a further period of 1 year, commencing on 1 July 2016, with an estimated total value of up to £1.5M;

 

3)    Direct award new contracts for the provision of SL2 integrated housing management and related support services for vulnerable older people to each of the four current providers, (listed at Appendix B of the decision report), of community asset model SL3 accommodation based support services for vulnerable older people. The proposed new contracts shall commence on 5 October 2016, and continue for a period of 2 years.  Their combined estimated value shall be not more than £150k per annum.

8.

Settled, Secure and Safe Lives in Gloucestershire Policy pdf icon PDF 106 KB

To consider and agree the ‘Settled, Secure and Safe Lives in Gloucestershire Policy’.  

 

Additional documents:

Decision:

Cllr Kathy Williams, Cabinet Member for Long-term Care sought approval of the Settled, Secure and Safe Lives in Gloucestershire Policy.

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet   

 

RESOLVED to: - 

 

Agree the Settled, Secure and Safe Lives in Gloucestershire Policy.

 

Minutes:

Cllr Kathy Williams, Cabinet Member for Long-term Care, sought Cabinet agreement on the council’s policy framework for supporting people in vulnerable circumstances, as set out by the Council Strategy.

 

The proposed policy framework to build on the extensive consultation undertaken during implementation of the Supporting People Strategy 2011-2015, for which the response had been positive, receiving strong support from a wide range of partners and stakeholders.

 

Cllr Williams stressed the importance of investing in effective, early and targeted help, aimed at re-instating service user independence to avoid further crises or harm to vulnerable adults struggling with daily life.

 

Ownership of the policy to rest with the Health and Wellbeing Board, allowing the work programme to become properly integrated with the council’s work with partners.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Agree the Settled, Secure and Safe Lives in Gloucestershire Policy.

9.

Decision to Procure and Award a Contract to Deliver Community Drug and Alcohol Recovery Services for Adults pdf icon PDF 116 KB

To seek approval to i) adopt a new model for the delivery of community drug and alcohol services for adults and, ii) to tender for the award of a contract for delivery of the services from 1 January 2017.

Additional documents:

Decision:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought approval for the adoption of a new model for the delivery of community drug and alcohol services for adults, and to competitively tender and award a contract for the delivery of the services from 1 January 2017

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Approve adoption of the proposed new model for the delivery of community drug and alcohol recovery services for adults, as set out in paragraphs 1.7 to 1.11 of the published report from 1 January 2017;

 

2)    Authorise the Director of Public Health:

           

(a) To conduct an EU compliant competitive tender process for the award of a 7 year and 3 month contract, (with an initial term of 5 years and 3 months and an option to extend for a further 2 years), for the delivery of community drug and alcohol recovery services for adults in accordance with recommendation 1 from 1 January 2017;

           

(b) Upon conclusion of the competitive tender process, to enter in to a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services. In the event that the preferred provider is either unable or unwilling to enter into that contract with the Council, then the Director of Public Health is authorised to enter into such contract with the next willing highest placed and suitably qualified provider.

Minutes:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities, sought Cabinet approval to adopt the council’s new model for the delivery of community drug and alcohol services for adults, and to competitively tender and award a contract for the delivery of services from 1 January 2017

 

The Public Health Grant awarded to commission Drug and Alcohol Services in Gloucestershire requires the council to “improve the take up and outcomes of drug and alcohol services”. The current contract, awarded by the NHS in 2013, is due to expire on 31 December 2016.

 

Redesigned in 2013, the new model intends to build on the improvements introduced at this time, and to those already in place. During the recent public consultation, the proposals received strong support from service users, resulting in useful feedback on public access to services.

 

The proposed contract will be for a period of 5 years and 3 months, with an option to extend for a further two years. An invitation to tender will be published in early May 2016, followed by the award of the contract in August 2016.

 

Responding to comments from Cllrs Paul McLain and Dorcas Binns on the benefits to their respective portfolio areas following adoption of the new policy, Cllr Gravells thanked the Public Health Team and Shadow Members for their support in progressing this piece of work. 

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Approve adoption of the proposed new model for the delivery of community drug and alcohol recovery services for adults, as set out in paragraphs 1.7 to 1.11 of the published report from 1 January 2017;

 

2)    Authorise the Director of Public Health:

           

(a) To conduct an EU compliant competitive tender process for the award of a 7 year and 3 month contract, (with an initial term of 5 years and 3 months and an option to extend for a further 2 years), for the delivery of community drug and alcohol recovery services for adults in accordance with recommendation 1 from 1 January 2017;

           

(b) Upon conclusion of the competitive tender process, to enter in to a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services. In the event that the preferred provider is either unable or unwilling to enter into that contract with the Council, then the Director of Public Health is authorised to enter into such contract with the next willing highest placed and suitably qualified provider.

10.

Decision to Procure and Award a Contract to Deliver a Remodelled Healthy Lifestyles Service pdf icon PDF 212 KB

To seek approval to undertake a competitive tender process for the award of a contract to deliver healthy lifestyles information and support across Gloucestershire from 1 January 2017. 

 

Additional documents:

Decision:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities,  sought approval to undertake a competitive tender process for the award of a contract to deliver healthy lifestyles information and support across Gloucestershire from 1 January 2017. 

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Authorise the Director of Public Health to: -  

 

1)    Implement the proposed new model for healthy lifestyles provision.

 

2)    Conduct an EU compliant competitive tender process for the award of a 7 year 6 month contract, (for an initial term of 5 years and 6 months with the option to extend for a further 2 years), with an estimated total value of £12.5 million for the delivery of an integrated healthy lifestyles service. 

 

3)    In consultation with the Lead Cabinet Member, to award the contract to the preferred provider once the competitive tendering process is completed. In the event that the preferred provider is unable or unwilling to enter into that contract with the Council, then the Director of Public Health is authorised to enter into such contract with the next willing highest place and suitably qualified provider. 

 

 

Minutes:

Cllr Andrew Gravells, Cabinet Member for Public Health and Communities,  sought Cabinet approval to undertake a competitive tender process and the award of contract to deliver healthy lifestyles information and support across Gloucestershire from 1 January 2017.

 

Under the Health and Social Care Act 2012, the County Council has a duty to provide public health services and improve the health of local people across Gloucestershire. The contracts for services commissioned to support people enjoy a healthy lifestyle are due to expire in 2016 and early 2017, providing the council with an opportunity to review how best this support should be provided.

 

Cllr Gravells informed members that the new model placed more emphasis on helping people help themselves; strengthened prevention, and offered more flexible support. During the recent period of public consultation, there had been strong support from service users to introduce an integrated healthy lifestyle service. The proposed contract to run for an initial period of five years and sixth months, with an option to extend for a further two years.

 

Responding to comments from Cllr Dorcas Binns, Cabinet Member for Older People, about the emphasis placed of the ‘prevention’ aspects of the policy, Cllr Gravells thanked the Public Health Team for its involvement and support during the remodelling process.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Authorise the Director of Public Health to: - 

 

1)    Implement the proposed new model for healthy lifestyles provision.

 

2)    Conduct an EU compliant competitive tender process for the award of a 7 year 6 month contract, (for an initial term of 5 years and 6 months with the option to extend for a further 2 years), with an estimated total value of £12.5 million for the delivery of an integrated healthy lifestyles service. 

 

3)    In consultation with the Lead Cabinet Member, to award the contract to the preferred provider once the competitive tendering process is completed. In the event that the preferred provider is unable or unwilling to enter into that contract with the Council, then the Director of Public Health is authorised to enter into such contract with the next willing highest place and suitably qualified provider. 

 

 

11.

Post 16 Home to School Transport for Young People Accessing Mainstream Education pdf icon PDF 109 KB

To report the outcomes of the consultation proposing removal of automatic discretionary financial assistance towards travel support for Post 16 Students accessing mainstream education. To seek to revise the council’s policy.

Additional documents:

Decision:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, reported the outcomes of the council’s consultation proposing removal of financial assistance towards travel support for Post 16 students accessing mainstream education.  

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Remove automatic discretionary financial assistance towards travel support for Post 16 students accessing mainstream education from September 2016.

 

Minutes:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, reported the outcomes of a recent consultation proposing removal of financial assistance towards travel support for Post 16 students accessing mainstream education. 

 

Under the Education Act 1996, the council has a duty to provide home to school transport for children of primary and secondary school age, (age between 4 and 16 years), when placed in certain circumstances.

 

Cllr McLain explained that in the 2014/15 academic year, only 3 per cent,  (389), of post 16 students received discretionary subsidised transport assistance through the council’s policy, (costing the council £126k), with the majority of students making their own travel arrangements. This number has decreased each year, reducing by a third in the past three years.

 

Recognising the need to avoid a surplus of unused government funding, Cllr McLain assured members that the proposed change would not disadvantage students in any way and that the proposal would be reviewed on a regular basis. There would also be an opportunity to lodge an appeal if a student believed they were being disadvantaged in any way. Responding to questions, Cllr McLain informed members that anyone currently receiving financial assistance would continue to receive support, and that students would be able to use council contracted school buses.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Remove automatic discretionary financial assistance towards travel support for Post 16 students accessing mainstream education from September 2016.

 

12.

Funding Agreement with the Skills Funding Agency 2016 - 2017 pdf icon PDF 83 KB

To seek approval for the council to enter into a funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for the 2016-2017 academic year and to engage in a commissioning process for the delivery of adult learning.

 

Additional documents:

Decision:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, sought approval to enter into a funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for the 2016-2017 academic year and to engage in a commissioning process for the delivery of adult learning.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Authorise the Commissioning Director, Children & Families to:

 

a)    Enter into the funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for the 2016-2017 academic year, (from August 2016 – July 2017), and

 

b)    Engage in a commissioning process for the delivery of adult learning, and more particularly:

 

                      i.        Conduct a legally compliant competitive procurement process for the award of not more than 15 one year contract(s) for the supply of adult education services; and

 

                    ii.        Award such contract(s) following the conclusion of the above-mentioned procurement process(es) to the preferred service provider(s) who are found to offer the most economically advantageous tender(s); or

 

                   iii.        Award contract(s) to the tenderer(s) who are found to offer the next most economically advantageous tender in the event that the preferred service provider is either unwilling or unable to enter into the proposed contract with the council.

Minutes:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, sought Cabinet approval to enter into a funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for the 2016-2017 academic year and to engage in a commissioning process for the delivery of adult learning.

 

Cllr McLain advised members of the need to enter into a Skills Funding Agency funding agreement for each year. Confirming the details of the amount of grant funding allocated by the SFA Funding Statement for 2016-17, Cllr McLain outlined the huge impact Community Learning Courses, (funded by the Skills Funding Agency), were having on unemployed adult learners and in meeting the needs of people with low skills and low incomes.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Authorise the Commissioning Director, Children & Families to:

 

a)    Enter into the funding agreement with the Skills Funding Agency for the delivery of Community Learning and Adult Skills Programmes for the 2016-2017 academic year, (from August 2016 – July 2017), and

 

b)    Engage in a commissioning process for the delivery of adult learning, and more particularly:

 

                      i.        Conduct a legally compliant competitive procurement process for the award of not more than 15 one year contract(s) for the supply of adult education services; and

 

                    ii.        Award such contract(s) following the conclusion of the above-mentioned procurement process(es) to the preferred service provider(s) who are found to offer the most economically advantageous tender(s); or

 

                   iii.        Award contract(s) to the tenderer(s) who are found to offer the next most economically advantageous tender in the event that the preferred service provider is either unwilling or unable to enter into the proposed contract with the council.

13.

Review of the 2010 Rural Strategic Estate Plan pdf icon PDF 89 KB

To consider adoption of the 2016 Strategic Estate Plan.

Additional documents:

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to adopt the 2016 Strategic Estate Plan.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Endorse  the 2016 Strategic Estate Plan, in accordance with the key principles below : -

 

1)    Progressive Rationalisation of the overall estate size to circa 5,600 acres with retained holdings in the region of 40 to optimise the total value of the asset.

 

2)    Updating estate management practices to facilitate the progressive rationalisation.

 

3)    Programmed investment in the retained estate in line with the Medium Term Financial Strategy.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to adopt the 2016 Strategic Estate Plan.

 

Cllr Theodoulou confirmed that the Strategic Estate Plan adopted in 2010 had undergone an independent desk top review in late 2015 and early 2016. If adopted at this meeting, any capital receipts achieved during rationalisation of the council estate would contribute towards the ‘Meeting The Challenge 2’ targets set out in the council’s Medium Term Financial Strategy, and subsequently reinvested in core council services.

 

Whilst there had been some regret about the reduction in the size of the estate from the responses received from stakeholders during the recent consultation, the overall response suggested consultees understood the need for further rationalisation of the estate, and to proceed with the council’s policy of disposal.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Endorse  the 2016 Strategic Estate Plan, in accordance with the key principles below : -

 

1)    Progressive Rationalisation of the overall estate size to circa 5,600 acres with retained holdings in the region of 40 to optimise the total value of the asset.

 

2)    Updating estate management practices to facilitate the progressive rationalisation.

 

3)    Programmed investment in the retained estate in line with the Medium Term Financial Strategy.

14.

The Award of Contracts for Recycling, General Waste, Food and Confidential Waste Collection Services from Gloucestershire County Council and its Partner Premises within Gloucestershire pdf icon PDF 118 KB

To seek approval to conduct an EU compliant competitive tender process, with Gloucestershire County Council, (the Council), acting as a central purchasing body for the award of 8 contracts, each with a term of 5 years, for the provision of recycling, general waste, food and confidential waste collection services in Gloucestershire.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to conduct an EU compliant competitive tender process, with Gloucestershire County Council, (the Council), acting as a central purchasing body for the award of 8 contracts, each with a term of 5 years, for the provision of recycling, general waste, food and confidential waste collection services in Gloucestershire.    

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Approve the procurement strategy as set out in paragraph 5 of the published report;

 

2)    Authorise the Strategic Finance Director, in consultation with the Cabinet Member Finance and Change, to :

 

a)    Conduct an EU compliant competitive tender process with the Council acting as a central purchasing body for itself and its partners (including Gloucester City Council ,Cheltenham Borough & Tewkesbury Borough Council and Parish Councils, Education establishments controlled schools and  academies within Gloucestershire)  for the award of 8 contracts (one for each of the lots described in paragraph 5 of the main body of this Report) each with a term of 5 years, for the provision of recycling, general waste, food and confidential waste collection services from the Council’s premises and its partners’ premises located within Gloucestershire.

 

b)    Upon conclusion of the competitive tender process, to enter into separate contracts with the preferred provider for each of the lots described in paragraph 5 that are evaluated as offering the Council best value for money for delivery of the services in respect of the relevant lot. In the event that a preferred provider for any lot is either unable or unwilling to enter into a contract with the Council for such lot then the Strategic Finance Director is authorised to enter into such contract with the next willing highest placed suitably qualified provider for the relevant lot.

 

c)    At any time during the term of the contracts awarded in accordance with Recommendation 2(b), to enter into an individual contract with each of the partner organisations to enable the provision of the contracted services to their premises on such contract terms and conditions as are approved by the Head of Legal Services provided there is no additional overhead cost to the Council.

 

 

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to conduct an EU compliant competitive tender process, with Gloucestershire County Council, (the Council), acting as the central purchasing body for the award of 8 contracts, each with a term of 5 years, for the provision of recycling, general waste, food and confidential waste collection services in Gloucestershire.   

 

Cllr Theodoulou explained that in December 2015, Cabinet had approved the procurement of a 3 plus 2 year premises waste contract. Following further market engagement, a 5 year contract was now proposed, based on the need to engage in a more economical and better value approach. All other aspects of the contract to remain the same.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Approve the procurement strategy as set out in paragraph 5 of the published report;

 

2)    Authorise the Strategic Finance Director, in consultation with the Cabinet Member Finance and Change, to :

 

a)    Conduct an EU compliant competitive tender process with the Council acting as a central purchasing body for itself and its partners (including Gloucester City Council ,Cheltenham Borough & Tewkesbury Borough Council and Parish Councils, Education establishments controlled schools and  academies within Gloucestershire)  for the award of 8 contracts (one for each of the lots described in paragraph 5 of the main body of this Report) each with a term of 5 years, for the provision of recycling, general waste, food and confidential waste collection services from the Council’s premises and its partners’ premises located within Gloucestershire.

 

b)    Upon conclusion of the competitive tender process, to enter into separate contracts with the preferred provider for each of the lots described in paragraph 5 that are evaluated as offering the Council best value for money for delivery of the services in respect of the relevant lot. In the event that a preferred provider for any lot is either unable or unwilling to enter into a contract with the Council for such lot then the Strategic Finance Director is authorised to enter into such contract with the next willing highest placed suitably qualified provider for the relevant lot.

 

c)    At any time during the term of the contracts awarded in accordance with Recommendation 2(b), to enter into an individual contract with each of the partner organisations to enable the provision of the contracted services to their premises on such contract terms and conditions as are approved by the Head of Legal Services provided there is no additional overhead cost to the Council.

 

 

15.

Procurement of Breathing Apparatus and Ancillary Equipment pdf icon PDF 116 KB

To seek approval to authorise the Chief Fire Officer and Operations Director to i) conduct a legally compliant competitive procurement process and ii) award a contract for new breathing apparatus in line with new guidance and technological improvements.

Additional documents:

Decision:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought approval to authorise the Chief Fire Officer and Operations Director to conduct a legally compliant competitive procurement process and award of contract for new Breathing Apparatus sets in line with new guidance, technological improvements and imminent end of life of existing sets and cylinders (2017).

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Authorise the Chief Fire Officer and Operations Director to:

 

1)    Conduct a legally compliant competitive procurement process for the procurement of a contract for:

 

a)    New Breathing Apparatus sets and supporting technologies to improve the safety for both fire fighters and the public and to meet the health and safety requirements under The Management of Health and Safety at Work Regulations 1999 and Health and Safety at Work Act 1974:

 

b)    Maintenance services for a 10 year period in respect of such equipment.

 

2)    Award the proposed contract (following the conclusion of the above-mentioned procurement process) to the preferred service provider who is found to offer the most economically advantageous tender; or

 

3)    In the event that the preferred service provider is either unwilling or unable to enter into the proposed contract, to award the contract to a willing and capable tenderer who is found to offer the next most economically advantageous tender .

 

Minutes:

Cllr Nigel Moor, Cabinet Member for Fire, Planning and Infrastructure, sought Cabinet approval to authorise the Chief Fire Officer and Operations Director for the Gloucestershire Fire and Rescue Service, (GFRS), to conduct a competitive procurement process for the replacement of breathing apparatus, as set out in line with new guidance, technological improvements, and impending end of life of existing sets and cylinders in 2017.

 

In January 2016, the GFRS Strategic Leadership Team approved replacement of existing breathing apparatus with technological enhancements. Funding was secured in 2013/14 to the sum of £170,000 via a Department for Communities and Local Government (DCLG) grant funding scheme. This decision was later deferred, pending changes in national guidelines.

 

Cllr Moor believed this was an optimum time for the Gloucestershire Fire and Rescue Service to purchase the new apparatus, which he believed, would be a contributing factor to improving fire fighter and public safety. 

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Authorise the Chief Fire Officer and Operations Director to:

 

1)    Conduct a legally compliant competitive procurement process for the procurement of a contract for:

 

a)    New Breathing Apparatus sets and supporting technologies to improve the safety for both fire fighters and the public and to meet the health and safety requirements under The Management of Health and Safety at Work Regulations 1999 and Health and Safety at Work Act 1974:

 

b)    Maintenance services for a 10 year period in respect of such equipment.

 

2)    Award the proposed contract (following the conclusion of the above-mentioned procurement process) to the preferred service provider who is found to offer the most economically advantageous tender; or

 

3)    In the event that the preferred service provider is either unwilling or unable to enter into the proposed contract, to award the contract to a willing and capable tenderer who is found to offer the next most economically advantageous tender .

16.

Financial Monitoring Report 2015/16 (April 2016) pdf icon PDF 216 KB

To provide an update on the council’s key financial issues, including year-end forecast for the Revenue and Capital Budgets 2015/16.

 

 

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the council’s key financial issues, including the year-end forecast for the Revenue and Capital Budgets 2015/16.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Note the forecast revenue year end position based on forecasts made in February 2016 of a net under-spend of £0.133 million, and the mitigating actions being taken to reach this position.

 

2)    Note the forecast capital year end position of a £8.030 million underspend on the re-profiled budget for 2015/16.

 

3)    Agree that £2 million of MRP budget savings be allocated to Adult Services and £2 million be allocated to Children & Families to mitigate over-spends in these budget areas.

 

4)    Agree new capital projects be added to the Children & Families capital programme for;

 

      Tuffley Primary School (£0.258 million) and

      Coopers Edge Primary School (£0.158 million) and,

      School Kitchen Upgrade Programme (£0.400 million)

 

The first two projects are fully funded by the schools Devolved Formula Capital budgets and the third project is to be funded from the surplus generated from the schools catering contract.

 

5)    Agree the 2016/17 Schools Capital Suitability Programme of £3.08 million as shown in Annex A. This will result in an increase in the 2016/17 Children and Families capital programme of £0.36 million which is funded by additional school contributions.

 

6)    Agree new capital projects or additional funding requirements to be added to the 2016/17  capital programme as follows;

 

      Additional photovoltaic provision  to maximise renewable benefits for the Shire Hall rationalisation programme (£240,000),

      Additional costs associated with  ICT infrastructure to enable mobile working within Shire Hall (£330,000),

      An extension to an existing lift shaft within Shire Hall (£78,000) to improve disabled access,

      Additional records/document management within Shire Hall (£58,000)  and architects fees for Archives Project (£20,000),

      All to be fully funded by revenue contributions to capital.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the council’s key financial issues, including the year-end forecast for the Revenue and Capital Budgets 2015/16.

 

Cllr Theodoulou informed members that the current forecast year end revenue position, (based on actual expenditure at the end of February 2016), reported an under-spend of £0.13 million. He confirmed that this outcome reflected a decision taken at the full council meeting on 17 February 2016, to change the council’s Minimum Revenue Provision Policy, (to be implemented in 2015/16), which had resulted in a £4 million saving.

 

Noting the two main areas of over-spend as; i) Adult Services Budget, with a forecast over-spend of £3.07 million, (2.1 per cent of the budget), and ii) Children and Families Budget, with a forecast over-spend of £0.68 million, (0.7 per cent of the budget), the report proposed for the £4 million saving reported above be split between the two areas.

 

Final revenue outturn figures for 2015/16 indicated an overall final position for the 2015/16 year end position to be line with the forecast included in the decision report for this item.

 

Cllr Theodoulou confirmed that, whilst the council’s financial commitments remained unchanged, the current capital forecast position showed an under-spend of £8.03 million in comparison with the re-profiled budget. Details of the year end’s forecast over and underspends are included in the Cabinet decision report.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

1)    Note the forecast revenue year end position based on forecasts made in February 2016 of a net under-spend of £0.133 million, and the mitigating actions being taken to reach this position.

 

2)    Note the forecast capital year end position of a £8.030 million underspend on the re-profiled budget for 2015/16.

 

3)    Agree that £2 million of MRP budget savings be allocated to Adult Services and £2 million be allocated to Children & Families to mitigate over-spends in these budget areas.

 

4)    Agree new capital projects be added to the Children & Families capital programme for;

 

      Tuffley Primary School (£0.258 million) and

      Coopers Edge Primary School (£0.158 million) and,

      School Kitchen Upgrade Programme (£0.400 million)

 

The first two projects are fully funded by the schools Devolved Formula Capital budgets and the third project is to be funded from the surplus generated from the schools catering contract.

 

5)    Agree the 2016/17 Schools Capital Suitability Programme of £3.08 million as shown in Annex A. This will result in an increase in the 2016/17 Children and Families capital programme of £0.36 million which is funded by additional school contributions.

 

6)    Agree new capital projects or additional funding requirements to be added to the 2016/17  capital programme as follows;

 

      Additional photovoltaic provision  to maximise renewable benefits for the Shire Hall rationalisation programme (£240,000),

      Additional costs associated with  ICT infrastructure to enable mobile working within Shire Hall (£330,000),

      An extension to an existing lift shaft  ...  view the full minutes text for item 16.

17.

Early Help and Children and Young People’s Partnership Plan - Annual Activity Card Refresh 2011-17 pdf icon PDF 74 KB

To agree the refreshed Annual Activity Card Plans for the Early Help and Children and Young People’s Partnership Plan 2015-18.

Additional documents:

Decision:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, sought approval of the refreshed  Annual Activity Card plans of the Early Help and Children and Young People’s Partnership Plan 2015-18 (CYPPP) 

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Agree the refreshed  Annual Activity Card plans of the Early Help and Children and Young People’s Partnership Plan 2015-18 (CYPPP)

Minutes:

Cllr Paul McLain, Cabinet Member for Children and Young People and Strategic Commissioning, referred to the Children and Young People’s Partnership Plan, (CYPPP), and to the refreshed  Annual Activity Card Plans relating to the fourth version of the plan, (2015-2018). The annual activity cards represent the work undertaken throughout the year to meet the overall outcomes of the CYPPP.

 

Cllr McLain informed members that 90 per cent of the 23,000 children who had taken part in an on-line pupil survey in 2014 had stated they were ‘happy, satisfied and confident’ about the future. This, was not, however, the case for all children. Cllr McLain explained that the refreshed CYPPP intended to focus on the minority number of children and young people who needed the most support. The plan aimed to concentrate on developing integrated working and bespoke packages for individual communities. 

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and, 

 

RESOLVED to: -

 

Agree the refreshed  Annual Activity Card plans of the Early Help and Children and Young People’s Partnership Plan 2015-18 (CYPPP)

18.

Options to deliver the Household Recycling Centre (HRC) Service pdf icon PDF 123 KB

To reconsider options for the provision of the Gloucestershire Household Recycling Service from August 2016.

 

Please note: It is likely Appendix 1 to this report may contain exempt information and will therefore not be available to the press and public.  The reason for the information being private is because: -

 

‘the relevant information relates to the financial or business affairs of any particular person (including the Authority holding that information, (Paragraph 3, of Schedule 12A of the Local Government Act 1972)’

 

Representations requesting that the Authority give consideration to making the associated reports and any other documents relating to this matter accessible to the public should be received 7 clear days before the decision is to be taken.  Any representations should be made in writing to the Chief Executive (marked for the attention of Jo Moore, Democratic Services Unit, email: jo.moore@gloucestershire.gov.uk.

Additional documents:

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval

 

a)    For the Council to become a shareholder owner in Ubico Ltd; and

 

b)    To award the contract for the operation of the HRC service to Ubico Ltd for a period of 5 years; and

 

c)    To award contracts for the sale of recyclate materials.

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and,

 

RESOLVED to:

 

Authorised the Director of Communities and Infrastructure, in consultation with the Cabinet Member for Finance and Change, to

 

1)    Enter into the required agreements to enable the Council to become a shareholder owner in Ubico Ltd;

 

2)    Award to Ubico Ltd a 5 year contract for the delivery of the HRC service with an estimated value of £11m;

 

3)    Nominate the Director of Finance to sit on the Board of Directors of Ubico Ltd;

 

4)    Conduct an EU compliant competitive tender process for the award of 25 contracts with variable terms for the sale of recyclate materials with an estimated total value of £500k;

 

5)    Upon conclusion of the competitive tender process to enter into contracts(s) with the preferred provider(s) evaluated as offering the Council best value for money for delivery of the sale services. In the event that a preferred provider(s) is either unable or unwilling to enter into that contract with the Council then the Director of Communities and Infrastructure is authorised to enter into such contract with the next willing highest placed suitably qualified provider(s).

 

 

-

 

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval for: -

 

a)    The Council to become a shareholder owner in Ubico Ltd; and

 

b)    To award the contract for the operation of the HRC service to Ubico Ltd for a period of 5 years; and

 

c)    To award contracts for the sale of recyclate materials.

 

Members were advised that, if Cabinet wished to discuss the contents of the exempt information at the meeting, (Appendix 1), consideration would have to be given to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. No references were made to the exempt information relating to this item.

 

Members noted that the current contract for the Household Recycling Centre Service was due to expire on 6 August 2016. Since the decision to extend the contract had been taken, (by Cabinet, in July 2015), the existing contractor had expressed unhappiness with the terms of the contract and had requested that it be allowed to break from its obligations. 

 

Following an options analysis of this position, it was suggested the Council consider letting the contract as a joint arrangement with Ubico Ltd, offering best value for money and avoiding short-term costs. In doing so, it would be necessary for the Council to establish separate contracts for the sale of recyclate materials. Members were advised that there was still a significant amount of work to do in order for the contract to comply with EU Tender Regulations.

 

Highlighting the levels of risk associated with the decision, Cllr Theodoulou clarified that the council’s legal team would be looking closely at the proposed contracts to ensure they met with all legal requirements. He also proposed Jo Walker, Director of Strategic Finance, to represent Gloucestershire County Council on the Board of Directors of Ubico Ltd.

 

Leader of the Council, Cllr Mark Hawthorne, advised members of a correction to section 4.5 of the decision report, and confirmed that the statement should read ‘ the Board of Directors require the majority approval of shareholders…’

 

Having considered all of the information, including known proposals and reasons for the recommendations, Cabinet noted the report and,

 

RESOLVED to:

 

Authorised the Director of Communities and Infrastructure, in consultation with the Cabinet Member for Finance and Change, to

 

1)    Enter into the required agreements to enable the Council to become a shareholder owner in Ubico Ltd;

 

2)    Award to Ubico Ltd a 5 year contract for the delivery of the HRC service with an estimated value of £11m;

 

3)    Nominate the Director of Finance to sit on the Board of Directors of Ubico Ltd;

 

4)    Conduct an EU compliant competitive tender process for the award of 25 contracts with variable terms for the sale of recyclate materials with an estimated total value of £500k;

 

5)    Upon conclusion of the competitive tender process to enter into contracts(s) with the preferred provider(s) evaluated as offering the  ...  view the full minutes text for item 18.