Agenda, decisions and minutes

Cabinet - Wednesday 3 February 2016 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Jo Moore - 01452 324196 

Items
No. Item

1.

Apologies

To note any apologies for absence.

Minutes:

No apologies were received.

2.

Minutes pdf icon PDF 198 KB

To confirm the minutes of the meeting held on 16 December 2015 (minutes attached).

Minutes:

The minutes of the cabinet meeting held on Wednesday 16 December 2015 were agreed and signed as an accurate record of that meeting.

3.

Declarations of Interest

To note any declarations of interest.

Minutes:

No declarations of interest were made at the meeting.

4.

Questions at Cabinet Meetings pdf icon PDF 385 KB

To answer any written and/or oral questions from a County Councillor, (or anyone living or working in the county, or anyone who is affected by the work of the County Council), about matters which relate to any item on the agenda for this meeting.

 

Up to 30 minutes is allowed for this item.

 

The closing date for the receipt of written questions is 4.00 pm on Thursday 28 January 2016.

 

Please send questions to the Chief Executive marked for the attention of Jo Moore (email: jo.moore@gloucestershire.gov.uk)

 

An oral question may be asked by a member of the public if notice of the question is given by the questioner to the person presiding at the meeting, or the Chief Executive’s representative, at least 30 minutes prior to the start of the meeting.

 

Depending on the nature of the questions, it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be provided as soon as reasonably possible after the meeting.

 

Questions received and proposed responses do not accompany this agenda but will be circulated prior to the meeting.

Minutes:

Public questions

 

Two public (oral) questions were considered at the meeting.

 

Public Question 1

 

Agenda item 11 - Gloucestershire Fire and Rescue Service Operational Review Proposed Changes to Service Delivery

 

The first question was submitted on behalf of Painswick Parish Council by Clerk to the Parish Council, Mr Roy Balgobin. 

 

How do Cabinet members view the strong public support of only 170 residents responding in support of closure of Painswick Fire Station with the signed petition handed to Gloucestershire County Council from 1400 residents petitioning to save the station?

 

Coupled with the views of the Fire Brigade Union, how do Cabinet members view the public support for closure of the fire station?

 

Response by: Cllr Will Windsor Clive

 

I acknowledge the views of the Parish Council. However, the views of the Fire Brigade Union is based on limited information. Our consultation was more detailed, enabling Cabinet to make a more informed decision. A number of local drop-in sessions, plus a special session with Cllr Jason Bullingham, extensive coverage via social media and consideration by the Environment and Communities Scrutiny Committee, with representation from all political parties, ensured thorough consultation.

 

Feedback from consultations and petitions are taken into account. Councillors also listened to the advice of professional officers, including the Chief Fire Officer and his team.

 

Public Question 2

 

Agenda item 11 - Gloucestershire Fire and Rescue Service Operational Review Proposed Changes to Service Delivery

 

The second question was submitted by Mr Alastair Jollans.

 

The case for closing Painswick Fire Station is based on the claim that an adequate service can be provided from Stroud. However, other proposals in the Gloucestershire Fire and Rescue Service (GFRS) review are still pending and include the possibility of much larger cuts to the staffing and service in Stroud.

 

Is the Cabinet confident that future cuts to Stroud would not undermine the case for closing Painswick Fire Station? In view of the relatively low cost of Painswick, and the cost effectiveness and the operational flexibility it provides, would it not be better to defer any decision on Painswick until proposals on other fire stations, particularly Stroud, can be considered?

 

Response by: Cllr Will Windsor Clive

 

There are no proposed changes to Stroud Fire Station or other fire stations. The proposed changes relate to response times at Painswick Fire Station and community safety. 

 

Member questions

 

Please refer to the following link to view the responses to the member questions submitted for consideration at the meeting.

 

http://glostext.gloucestershire.gov.uk/ieListDocuments.aspx?CId=117&MId=8216&Ver=4 

 

A total of 43 (member) questions were submitted for consideration, for which the following supplementary questions were asked at the meeting.

 

Question 1: Cllr Jeremy Hilton

 

Core funding has been cut by £18m. Despite your 3.99% council tax rise, total spending on important services will drop by £2m.

Do you agree with me that this council has been ‘stitched up’ by your government?

 

Response by: Cllr Ray Theodoulou

 

No.

 

We would like more money but the simple reality is we don’t. We have to  ...  view the full minutes text for item 4.

5.

Council Strategy and Medium Term Financial Strategy 2016/17 - Recommendations to Council pdf icon PDF 167 KB

To make recommendations to Council on the 2016/17 Revenue Budget; Medium Term Financial Strategy; (including capital programme proposals), and Council Strategy.

Additional documents:

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change outlined recommendations on the 2016/17 Revenue Budget; Medium Term Financial Strategy; (including capital programme proposals), and Council Strategy. The recommendations to be considered at the County Council at its meeting on 17 February 2016.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED:

 

1)    To consider the outcome of the consultation received, as summarised in the published report for this item and in Section C of the Medium Term Financial Strategy (MTFS), and as set out in detail in the consultation report.

 

2)    To approve the Draft Council Strategy for submission to County Council.

 

3)    To approve changes to the draft budget as set out in paragraphs 7 and  8 (revenue) and 9 (capital), which are included within the MTFS, and to approve the MTFS and final revenue and capital budget for 2016/17 for recommendation to Council, including all of the proposals set out in the annexes to the report.

 

4)    To note the draft local government finance settlement and forecast reserve movements as summarised in the published report for this item and as set out in the MTFS, and to recommend to Council a revenue budget of £417.98 million, and a Band D council tax of £1134.01, and consequential precepts on District Councils.

 

5)    To approve, for recommendation to Council, the Treasury Management Strategy, Investment Strategy and Prudential Indicators as set out in Section N and Annex 9 of the MTFS.

 

6)    To delegate to the Strategic Finance Director the production of an efficiency statement, within the Department of Communities and Local Government deadline when more detailed guidance is received, based on the approved MTFS, in consultation with the Cabinet member for Finance and Change.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change outlined recommendations on the 2016/17 Revenue Budget; Medium Term Financial Strategy (MTFS); (including capital programme proposals), and Council Strategy. The recommendations to be considered at the County Council at its meeting on 17 February 2016.

 

Cllr Theodoulou gave a detailed overview of the proposals, explaining that the MTFS and 2016/17 budget approved for consultation by Cabinet in December 2015 included two options: -

 

Option 1: Draft Budget A

 

Budget A proposed the first council tax increase in five years, with an increase of 1.99 per cent intended to raise £4.6 million of new money from task payers.

 

Option 2: Draft Budget B

 

Budget B proposed the same increase, but added a further £4.7 million investment in Adult Care Services, to be funded by a new 2 per cent National Adult Social Care Tax, a concept introduced by the Chancellor of the Exchequer in his Autumn Statement.

 

Cllr Theodoulou stated that the budget had been published for consultation at the same time as the revised MTFS, and included the same financial priorities as in previous years. He informed members that 61 per cent of respondents had been in favour of increasing  council tax, with the majority of respondents supporting Option 2.

 

The consultation indicated a public preference for Draft Budget B, for which the Cabinet Member now proposed that this budget be adopted for the financial year 2016/17. The £417. 94 million budget would be subject to adjustment pending government announcements of further grant funding.

 

The budget to be financed by:

 

Government grants and other funding                                        £172.274 million

Local Council Tax Payments                                                         £245.710 million

 

Council Tax Band D to increase to £1,134.01

 

Taking into account net reductions in Government Revenue Grants, Cllr Theodoulou confirmed that, even with the proposed increase in council tax payments, there would be a cash reduction of £2.04 million in the council’s resources for 2016/17.

 

Drawing member’s attention to several financial changes announced by government between the consultation budget and the final proposal, Cllr Theodoulou outlined the main increases in the proposed budget, as compared with the last financial year. These included a £24.4 million investment in frontline services, (primarily Adult Services and Vulnerable Children), £5.7 million inflation cost and £58.4 million new capital investment, including investment in roads and schools.

 

Cllr Theodoulou also drew attention to proposed changes to the way the council intended to provide for the repayment of public debt within the Treasury Management Function, (Minimum Revenue Provision). He stated that, following changes in regulations, this provision would enable the council to save £4 million per annum in the revenue budget. In presenting the report, and having been endorsed by the council’s Treasury Advisors and Audit and Governance Committee, Cllr Theodoulou sought approval for the new accounting policy.

 

Announcing that the 2016/17 budget and updated MTFS had been reviewed by the council’s scrutiny committees, for which the Chairman of the Overview and Scrutiny Management Committee presented the detailed scrutiny report later in the meeting, the  ...  view the full minutes text for item 5.

6.

Financial Monitoring Report pdf icon PDF 152 KB

To provide an update on the year-end forecast for the 2015/16 Revenue and Capital Budgets.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change updated members on the year-end forecast for the 2015/16 Revenue and Capital Budgets.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

1)    Note the forecast revenue year end position based on forecasts made in December 2015 of a net over-spend of £2.34 million, and mitigating actions being taken.

 

2)    Note the impact in 2015/16 of proposed changes to the Treasury Management Strategy, subject to Council approval as part of the 2016/17 MTFS.

 

3)    Note the forecast capital year end position of a near balanced budget position.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, updated members on the year-end forecast for the 2015/16 Revenue and Capital Budgets. He reported the current forecast year end revenue position, based on actual expenditure at the end of November 2015, with an over-spend of £2.34 million, (0.6 per cent of the net budget). 

 

Key areas of over-spend related to the Adult Budget, resulting in a forecast over-spend of £3.9 million, (2.6 per cent of the budget), and Children and Families Budget, resulting in a forecast over-spend of £2.36 million, (2.4 per cent of the budget). Members noted that both budgets had drawn funding from earmarked reserves, and that the over-spend in the Adult Budget had reduced since the last financial update in December 2015.

 

Cllr Theodoulou confirmed both forecasts continued to have significant risk attached to them. The main area of over-spend in the Adult Budget related to services for older people and adults with physical disabilities, where a £7.2 million over-spend was forecast.  Members were advised that this level of overspend was dependent on the delivery of further cost savings during the year.  The £0.2 million decrease in overspend since last reported was primarily due to an improved position in learning disabilities.

 

Similarly, the Children and Families forecast was based on the current numbers of children in care being significantly higher than they were a year ago.  Although savings of £1 million had been achieved and a further £0.42 million achieved from commissioned savings, this had been offset by the cost of new cases. The forecast included a contingency for new cases of £0.15 million and a financial recovery plan aimed at reducing costs incurred from high cost placements.

 

Referring to page 163 of the agenda, and proposed changes to the Minimum Revenue Provision Policy (MRP), Cllr Theodoulou announced that the proposed change could save the council £4 million per annum, subject to approval by Council. The impact on 2015/16 to be considered in more detail in the next financial monitoring report, pending the council’s decision.

 

The capital forecast position reported a slight under-spend of £0.81 million, which Cllr Theodoulou anticipated would be rectified in due course. 

 

Leader of Council, Cllr Mark Hawthorne, thanked members and officers for their continued efforts in addressing the ongoing challenges associated with demand led services and in ensuring the council continued to meet the needs of the local community.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

1)    Note the forecast revenue year end position based on forecasts made in December 2015 of a net over-spend of £2.34 million, and mitigating actions being taken.

 

2)    Note the impact in 2015/16 of proposed changes to the Treasury Management Strategy, subject to Council approval as part of the 2016/17 MTFS.

 

3)    Note the forecast capital year end position of a near balanced budget position.

7.

Review of public transport, community transport and concessionary fares pdf icon PDF 154 KB

To consider feedback from public consultation on options to change the way the council invests in local bus services, park and ride, community transport and concessionary travel.

Additional documents:

Decision:

Cllr Will Windsor Clive, Cabinet Member for Fire, Planning and Infrastructure outlined changes to the way the council invests in local bus services, park and ride, community transport and concessionary travel.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

(1)  Note the results of the recent public consultation on options based on key principles it agreed in July 2015 for redesigning the council’s investment in public transport and concessionary travel, and

 

(2)  Agreed:

 

a)    Proposed changes to funded local bus and community transport services in Appendix A of the report and changes to policy on the use of concessionary fares on park and ride services and charging for parking at council-owned park and ride sites, and delegated authority to the Commissioning Director - Communities and Infrastructure to implement the proposed changes; and

 

b)    Delegated authority to the Commissioning Director – Communities and Infrastructure to consult on those local bus and community transport services in Appendix A of the report where further work was required to redesign them and to implement changes after consultation with the Cabinet Member for Fire, Planning and Infrastructure.

Minutes:

Cllr Will Windsor Clive, Cabinet Member for Fire, Planning and Infrastructure outlined proposed changes to the way the council invested in local bus services, park and ride, community transport and concessionary travel.

 

Cllr Windsor Clive informed members that 90 per cent of bus journeys in Gloucestershire were made on commercial bus services. In receiving the report, Cabinet was asked to consider the council’s funding for the remaining 10 per cent of journeys, made on over 100 routes which are considered commercially un-viable.

 

Before proposing changes to buses that serve communities in rural areas, and with notably less funding to spend on public transport, the council focussed its attention on park and ride schemes and aspects of the concessionary fares scheme, for which there is no government funding. Cllr Windsor Clive assured members that every effort had been made to minimise the impact on the most vulnerable people in the community, namely, the young, elderly and disabled. 

 

Public consultation between October 2015 and January 2016 resulted in over 3200 responses, plus responses from over 50 organisations. Some of the responses identified significant support for the council’s current cap on subsidies, (£8 per return trip in rural areas and £2 in urban areas); support for providing free travel for bus pass holders before 9.30am on infrequent routes, (this provision to continue); phased charges for park and ride bus passes from April 2016, (55 per cent of respondents agreed with the proposal to introduce discounted fares), and charges for people parking at park and ride sites, but not using the bus service.

 

Referring to the bus service proposals listed at Appendix A to the report, Cllr Windsor Clive confirmed that the council intended to make most of the changes during the Spring and Summer of 2016. He added that, in some communities, additional consultation on different proposals would be undertaken, and in a few cases, the council had managed to make savings, and maintain existing levels of service.

 

Drawing members’ attention to the Due Regard Statement for the report, Cllr Windsor Clive confirmed that, in some rural areas, (where it had not been financially viable to provide time-tabled services), the council would be investing in providing other community transport and in assisting transport operators buy smaller buses designed to accommodate travel arrangements for older and disabled people. The council would also consider the merits of allowing disabled people to use their bus passes when travelling to work or volunteering.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

(1)  Note the results of the recent public consultation on options based on key principles it agreed in July 2015 for redesigning the council’s investment in public transport and concessionary travel, and

 

(2)  Agreed:

 

a)    Proposed changes to funded local bus and community transport services in Appendix A of the report and changes to policy on the use of concessionary fares on park and ride services and charging for parking at council-owned park and ride  ...  view the full minutes text for item 7.

8.

Two year contract extensions for the Property, Fidelity Guarantee and Engineering Insurance Policies pdf icon PDF 85 KB

To seek approval to extend the insurance contracts for Property, Fidelity Guarantee and Engineering Insurance for 2 years until contract expiry on 23 June 2018.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change sought to extend the council’s insurance contracts for Property, Fidelity Guarantee and Engineering Insurance.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED that: - 

 

The Director of Strategic Finance approve the 2 years extension of each of the (i) Property, (ii) Fidelity Guarantee and (iii) Engineering Insurance contracts until expiry of the contracts on 23rd June 2018.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change sought to extend the council’s insurance contracts for Property, Fidelity Guarantee and Engineering Insurance.

 

Cllr Theodoulou informed members that the council’s current Property, Fidelity Guarantee and Engineering Insurers had advised that they were not intending to increasing their premium rates for 2016/17. Furthermore, unless there were significant changes to the council’s risk profile in the next 12 months, premium rates were likely to remain stable until the end of its contract in June 2018.

 

On this basis, the council’s brokers, together with council officers, proposed that the original 3 plus 2 year contract be extended.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED that: - 

 

The Director of Strategic Finance approve the 2 years extension of each of the (i) Property, (ii) Fidelity Guarantee and (iii) Engineering Insurance contracts until expiry of the contracts on 23rd June 2018.

9.

To direct award an interim contract and procure the award of a new contract for Traffic Signals Maintenance pdf icon PDF 98 KB

To seek Cabinet approval:

(1) For the direct award of an interim contract for the provision of traffic signal maintenance services commencing 1 April 2016 and,

(2) To conduct a tender process for the award of a new 9 year contract for the supply of traffic signal maintenance commencing 1 October 2017.

Additional documents:

Decision:

Cllr Vernon Smith, Cabinet Member for Highways and Flood, sought to approve the award of an 18 month interim contract for the provision of traffic signal maintenance services, and to enter into a tender process for the award of a 9 year contract commencing October 2017.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

Authorise the Commissioning Director: Communities and Infrastructure to:

 

(1)  Direct award an 18 month interim contract to Telent Limited commencing 1April 2016 for the provision of traffic signal maintenance services;

 

(2)  Conduct a compliant competitive tender process for the award of a single supplier 9 year contract (with an initial term of 5 years with two options to extend each of 2 years) commencing on the 1 October 2017 for the supply of traffic signal maintenance services; and

 

(3)  Upon conclusion of the competitive tender process, and in consultation with the Cabinet Member for Highways and Flood, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services.  In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the Commissioning Director: Communities and Infrastructure is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

Minutes:

Cllr Vernon Smith, Cabinet Member for Highways and Flood, sought to approve the award of an 18 month interim contract for the provision of traffic signal maintenance services, and to enter into a tender process for the award of a 9 year contract commencing October 2017.

 

Cllr Smith informed members that the current Traffic Signal Maintenance Contract was due to expire at the end of March 2016. Planned arrangements had been to join the existing framework contract with other South West authorities. Due to delivery issues, however, this framework had not been available, thus rendering insufficient time for the council to undertake and complete the necessary procurement before 1 April 2016.

 

In presenting the report, Cllr Smith sought both an interim and a long term solution for the council’s maintenance service. The proposed long term solution proposed a full and open procurement for a maintenance, supply and installation  service with a single contractor for a 9 year contract, (initial term of 5 years and 2 options to extend for 2 further years).

 

The interim solution proposed that the council enter direct negotiation with, and award the contract to the existing supplier. The existing supplier to provide the required service based on existing prices and conditions for the period in which the open procurement was taking place.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

Authorise the Commissioning Director: Communities and Infrastructure to:

 

(1)  Direct award an 18 month interim contract to Telent Limited commencing 1 April 2016 for the provision of traffic signal maintenance services;

 

(2)  Conduct a compliant competitive tender process for the award of a single supplier 9 year contract (with an initial term of 5 years with two options to extend each of 2 years) commencing on the 1 October 2017 for the supply of traffic signal maintenance services; and

 

(3)  Upon conclusion of the competitive tender process, and in consultation with the Cabinet Member for Highways and Flood, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the services.  In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the Commissioning Director: Communities and Infrastructure is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

10.

Awarding Contracts under the Dynamic Procurement System for Transport pdf icon PDF 103 KB

To seek approval to conclude the establishment of a Dynamic Purchasing System for Transport Services and to award contracts.

Decision:

Cllr Will Windsor Clive, Cabinet Member for Fire, Planning and Infrastructure, sought approval to conclude the establishment of a Dynamic Purchasing System for Transport Services, including the award of contracts.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

Delegate authority to the Commissioning Director – Communities and Infrastructure to:

 

1)    Conclude the establishment of a Dynamic Purchasing System (DPS) for the provision of passenger transport services for a duration of four years.

 

2)    Admit or remove suppliers during the four year life of the Dynamic Purchasing System (DPS) in accordance with the selection criteria or any revised selection criteria set out in the DPS.  

 

3)    Procure transport services from providers of Passenger Transport including Home to School Transport, Special Educational needs (SEN) transport and award contracts for transport services procured through the DPS up to a total value of £94.6m throughout the four year life of the DPS.

 

4)    Undertake a compliant procurement through the new Dynamic Purchasing System for bus services 74/77 (Cirencester-Lechlade);  351 (Gloucester – Tewkesbury);  60/88 (Dursley – Bristol) and award contract or contracts with the preferred provider(s) evaluated as offering the Council best value for money for delivery of the services and in accordance with the DPS requirements. In the event that the preferred provider(s) for the contract(s) are unable or unwilling to enter into the contract or contracts for such services with the Council then the Commissioning Director: Communities and Infrastructure is authorised to enter into such contract or contracts through the DPS with the next willing highest placed suitably qualified provider(s).

Minutes:

Cllr Will Windsor Clive, Cabinet Member for Fire, Planning and Infrastructure, sought approval to conclude the establishment of a Dynamic Purchasing System for Transport Services, (DPS), including the award of contracts.

 

Cllr Windsor Clive sought approval to complete the establishment of a Dynamic Purchasing System for Transport, from which the council could procure public, home to school, social care and other forms of transport provision, as required. The new system would enable the council to admit new suppliers, and remove or reject those who failed to satisfy the council’s qualifying criteria. The new system would also allow the council to award contracts procured through the DPS.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

Delegate authority to the Commissioning Director – Communities and Infrastructure to:

 

1)    Conclude the establishment of a Dynamic Purchasing System (DPS) for the provision of passenger transport services for a duration of four years.

 

2)    Admit or remove suppliers during the four year life of the Dynamic Purchasing System (DPS) in accordance with the selection criteria or any revised selection criteria set out in the DPS. 

 

3)    Procure transport services from providers of Passenger Transport including Home to School Transport, Special Educational needs (SEN) transport and award contracts for transport services procured through the DPS up to a total value of £94.6m throughout the four year life of the DPS.

 

4)    Undertake a compliant procurement through the new Dynamic Purchasing System for bus services 74/77 (Cirencester-Lechlade);  351 (Gloucester – Tewkesbury);  60/88 (Dursley – Bristol) and award contract or contracts with the preferred provider(s) evaluated as offering the Council best value for money for delivery of the services and in accordance with the DPS requirements. In the event that the preferred provider(s) for the contract(s) are unable or unwilling to enter into the contract or contracts for such services with the Council then the Commissioning Director: Communities and Infrastructure is authorised to enter into such contract or contracts through the DPS with the next willing highest placed suitably qualified provider(s).

11.

Proposals to change the way Gloucestershire Fire & Rescue Service delivers services in Painswick and Cirencester. pdf icon PDF 128 KB

Following the recent public consultation to seek Cabinet approval to implement the following proposals:

Proposal 1
To reduce risk and deliver additional prevention and protection activities in Painswick and the surrounding communities by enabling Gloucestershire Fire and Rescue Service to provide future emergency response from Stroud and other fire stations and enabling the phased closure of Painswick Fire Station.

Proposal 2
To change the way in which the Gloucestershire Fire and Rescue Service provide staff at Cirencester Fire Station for delivery, prevention, protection and emergency response using the two fire engines based at the station, and staffed by retained (on-call) fire-fighters.

Additional documents:

Decision:

Cllr Will Windsor Clive, Cabinet Member for Fire, Planning and Infrastructure, sought Cabinet approval to implement changes to the Gloucestershire Fire and Rescue Service.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

Authorise changes to service delivery in Gloucestershire Fire and Rescue Service (GFRS), specifically:-  

 

1)    Reduce risk and deliver additional  prevention and protection activities in Painswick and the surrounding communities through providing emergency response from Stroud and closing Painswick Fire Station.

 

2)    Change staffing arrangements at Cirencester Fire Station to deliver prevention, protection and emergency response using the two fire engines based at the station.

 

3)    Reallocate response resources in line with new technological solutions and delivery models in the future.

 

4)    Create a Community Safety Advisor for the Painswick area.

Minutes:

Cllr Will Windsor Clive, Cabinet Member for Fire, Planning and Infrastructure, sought to implement changes to the Gloucestershire Fire and Rescue Service.

 

Cllr Windsor Clive invited Chief Fire Officer, Stewart Edgar, to outline the proposals.

 

The Chief Fire Officer informed members that the Gloucestershire Fire and Rescue Authority had a legal obligation to produce an Integrated Risk Management Plan, (IRMP), outlining the authority’s plans to manage fire and rescue service locally by matching resources with current and future risks.

In April 2015, the County Council, as Fire and Rescue Authority, had approved an Integrated Risk Management Plan, (IRMP), for the Gloucestershire Fire and Rescue Service. A requirement of the IRMP was to produce an accompanying three-year action plan, for which the first year of the plan focused on undertaking a thorough and extensive overview of emergency response, combining quantitative and qualitative research.

 

After considering the findings from the review and applying the professional judgement of senior officers, the fire authority conducted an extensive 90 day county-wide public consultation, including a series of six public drop-in sessions. This subsequently increased to seven sessions to include a specific session in Painswick, following a request from local Councillor, Jason Bullingham. It also included face to face meetings, electronic and paper surveys and direct contact with partners. The consultation document, comprising a comprehensive 14 page questionnaire, gave access to a number of documents, a detailed explanation of the key facts and proposals, and an outline of the professional judgement of senior officers, based on evidence and local knowledge.

 

The consultation process sought views on future service delivery based upon proposals relating to Painswick and Cirencester, and a further proposal to review the allocation of emergency response resources in line with new technological solutions.

 

Outlining each of the recommendations, the Chief Fire Officer informed members that the first recommendation aimed to deliver enhanced prevention and protection work in Painswick. The recommendation further proposed the closure of the existing part-time fire station, with emergency response to Painswick to be provided by the full-time fire station in Stroud.

 

The reasoning put forward for this recommendation was that Painswick had been identified as i) an area of very low risk with very low levels of emergency response activity; ii) decreasing demand for emergency response services and, iii) close proximity to the full-time fire station in Stroud and other full-time stations in both Gloucester and Cheltenham.

 

The second recommendation proposed the introduction of an alternative staffing model at Cirencester Fire Station without reducing the number of fire engines available to respond to emergencies. The 16 retained firefighters who work and live within the Cirencester area currently provide 24/7 cover will continue to deliver a community safety and emergency response service to the communities of Cirencester.

 

The reasoning put forward for this recommendation was that Cirencester had been identified as i) an area of low risk and low levels of emergency response activity from which to sustain a full-time resource; ii) decreasing demand for emergency  ...  view the full minutes text for item 11.

12.

Framework Section 75 Agreement between the County Council and the Gloucestershire Clinical Commissioning Group pdf icon PDF 79 KB

To seek authority for the Commissioning Director: Adults and DASS to enter into a new framework Section 75 Agreement with the NHS Gloucestershire Clinical Commissioning Group (GCCG).

Decision:

Cllr Dorcas Binns, Cabinet Member for Older People, sought Cabinet approval to delegate authority to the Commissioning Director: Adults and DASS to enter into a new framework Section 75 Agreement with the NHS Gloucestershire Clinical Commissioning Group (GCCG). 

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: -

 

1)    Authorise the Commissioning Director: Adults and DASS, in consultation with the Commissioning Director: Children and Families and the Strategic Director: Finance, to negotiate, settle and enter into a new framework Section 75 Agreement with the Gloucestershire Clinical Commissioning Group (GCCG) in accordance with the principles set out in the published report, and

 

2)    Authorise the relevant Commissioning Director, after consultation with relevant Cabinet Members, (including Finance and Change), and the Strategic Director: Finance to develop and agree, (as appropriate), individual service specifications for services to be provided under this framework Section 75 Agreement.

 

 

Minutes:

Cllr Dorcas Binns, Cabinet Member for Older People, sought Cabinet approval to delegate authority to the Commissioning Director: Adults and DASS to enter into a new framework Section 75 Agreement with the NHS Gloucestershire Clinical Commissioning Group (GCCG). 

 

Outlining the background to the decision, Cllr Binns explained that in July 2010, Cabinet had endorsed the development of a Section 75 Agreement for the Joint Commissioning of Adult Mental Health Services in Gloucestershire to provide a legal agreement and framework to enable the Council to align mental health commissioning budgets with NHS Gloucestershire, (PCT).

 

Whilst work was being carried out on the agreement, further was being progressed by officers within the Children and Young People’s Work Directorate in relation to a joint agreement between the Primary Care Trust and the Council relating to Child and Adolescent Mental Health Services.

 

The intended framework to be based on a three part agreement comprising;

 

1)    A joint policy statement for joint working between Health and Social Care;

 

2)    Legal and governance arrangements between the two organisations, common to all agreements;

 

3)    A number of individual service specific schedules containing detailed arrangements including performance management requirements and resource schedules relating to individual services.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: -

 

1)    Authorise the Commissioning Director: Adults and DASS, in consultation with the Commissioning Director: Children and Families and the Strategic Director: Finance, to negotiate, settle and enter into a new framework Section 75 Agreement with the Gloucestershire Clinical Commissioning Group (GCCG) in accordance with the principles set out in the published report, and

 

2)    Authorise the relevant Commissioning Director, after consultation with relevant Cabinet Members, (including Finance and Change), and the Strategic Director: Finance to develop and agree, (as appropriate), individual service specifications for services to be provided under this framework Section 75 Agreement.

 

 

13.

Schedule of Disposals pdf icon PDF 68 KB

To approve the Schedule of Disposal proposed to deliver Meeting the Challenge targets.

 

Please note: this report contains exempt and non-exempt information. If Cabinet wish to discuss exempt information, consideration must first be given to whether the public should be excluded from the meeting by passing the following resolution: -

 

In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public to be excluded from the meeting for this item of business because it is likely that, if members of the public were present there would be disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to meet the three year ‘Meeting the Challenge 2’ capital receipt target of £60 million covering the period 2015/16 to 2017/18.

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED: - 

 

In line with the Policy for the Disposal of Property to: -

 

1.    Confirm that the sites described at Appendix A (Exempt) of the published report, which have previously been declared surplus by Cabinet in September 2015 and not yet disposed of, continue to be declared surplus to requirements, and

 

2.    Declare the sites listed on the proposed Schedule of Disposals Appendix B (Exempt) of the published report surplus to the Council’s land and property requirements,

 

and in relation to both these schedules, delegates authority to the Property Strategy Lead to dispose of these sites in consultation with the Cabinet Member for Finance and Change.

 

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to meet the three year ‘Meeting the Challenge 2’ capital receipt target of £60 million covering the period 2015/16 to 2017/18.

 

Before considering supplementary questions submitted by Cllr John Cordwell in relation to the exempt appendices to the report,

 

CABINET RESOLVED that: - 

 

In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public were excluded from the meeting for consideration of Appendices A and B to the report (exempt information detailing the sites proposed for disposal) because it was likely that, if members of the public were present, there would have been disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighed the public interest in disclosing the information to the public.  

 

Having considered all of the information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED: - 

 

In line with the Policy for the Disposal of Property to: -

 

1.    Confirm that the sites described at Appendix A (Exempt) of the published report, which have previously been declared surplus by Cabinet in September 2015 and not yet disposed of, continue to be declared surplus to requirements, and

 

2.    Declare the sites listed on the proposed Schedule of Disposals Appendix B (Exempt) of the published report surplus to the Council’s land and property requirements,

 

and in relation to both these schedules, delegates authority to the Property Strategy Lead to dispose of these sites in consultation with the Cabinet Member for Finance and Change.

 

14.

Procurement of motor insurance policy and contract for brokerage services in respect thereof

To seek Cabinet approval to tender for a motor insurance policy through the Crown Commercial Service’s Insurance Framework (RM958) and award a contract to commence on 24 June 2016, and to make a legally compliant direct award of a contract for insurance brokerage services to the incumbent supplier commencing 19 February 2016.

 

Not for publication by virtue of Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, and Paragraph 3 of Part 1 of Schedule 12 A of the Local Government Act 1972, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

No representations requesting that the Authority give consideration to making this report accessible to the public have been received

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought to tender and award a contract for a motor insurance policythrough the Crown Commercial Service’s Insurance Framework.

 

In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public were excluded from the meeting for this item of business because it was likely that, if members of the public were present, there would have been disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighed the public interest in disclosing the information to the public.  

 

Having considered the report for this item as exempt information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: -  

 

Tender for a motor insurance policy through the Crown Commercial Service’s Insurance Framework (RM958), and award a contract to commence on 24 June 2016, and to make a legally compliant direct award of a contract for insurance brokerage services to the incumbent supplier commencing 19 February 2016, in accordance with the recommendations detailed in the exempt report for this item.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought to tender and award a contract for a motor insurance policythrough the Crown Commercial Service’s Insurance Framework.

 

In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public were excluded from the meeting for this item of business because it was likely that, if members of the public were present, there would have been disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighed the public interest in disclosing the information to the public.  

 

Having considered the report for this item as exempt information, including known proposals and the reasons for the recommendations,

 

CABINET RESOLVED to: -  

 

Tender for a motor insurance policy through the Crown Commercial Service’s Insurance Framework (RM958), and award a contract to commence on 24 June 2016, and to make a legally compliant direct award of a contract for insurance brokerage services to the incumbent supplier commencing 19 February 2016, in accordance with the recommendations detailed in the exempt report for this item.