Agenda, decisions and minutes

Cabinet - Wednesday 4 February 2015 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Jo Moore (DSU) 

Items
No. Item

1.

Apologies

To note any apologies for absence.

Minutes:

There were no apologies at this meeting.

2.

Minutes pdf icon PDF 193 KB

To confirm the minutes of the meeting held on 10 December 2014 (minutes attached).

Minutes:

The minutes of the meeting held on 10 December 2015 were confirmed and signed as an accurate record of that meeting.

3.

Declarations of Interest

To note any declarations of interest.

Minutes:

As a member of the Cheltenham Task Force, Cllr Will Windsor-Clive, Cabinet Member for Fire, Planning and Infrastructure, declared a non pecuniary interest in item 11 of the agenda, Cheltenham Transportation Plan.

4.

Questions at Cabinet Meetings pdf icon PDF 182 KB

To answer any written and/or oral questions from a County Councillor, (or anyone living or working in the county, or anyone who is affected by the work of the County Council), about matters which relate to any item on the agenda for this meeting. Up to 30 minutes is allowed for this item.

 

The closing date for the receipt of written questions was 4.00 pm on Thursday 29 January 2014

 

Please send questions to the Chief Executive marked for the attention of Jo Moore (email: jo.moore@gloucestershire.gov.uk)

 

An oral question may be asked by a member of the public if notice of the question is given by the questioner to the person presiding at the meeting, or the Chief Executive’s representative, at least 30 minutes prior to the start of the meeting.

 

Depending on the nature of the questions, it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be provided as soon as reasonably possible after the meeting.

 

Questions received and proposed responses will be circulated prior to the meeting.

Additional documents:

Minutes:

Public questions

 

A total of 31 public questions were submitted for consideration at this meeting.

 

All questions relate to item 11 of the agenda (Cheltenham Transportation Plan).

 

Before inviting questioners to ask a supplementary question in response to the answers to their original questions, Leader of the Council, Cllr Mark Hawthorne announced that a letter had been sent to Cheltenham Borough Council informing the Chief Executive that Cabinet was minded to defer the decision on the Cheltenham Transportation Plan so that officers could undertake more work on addressing the concerns referred to at this and the Cheltenham Borough Council full council meeting on 26 January 2015. The following points to be incorporated in to the work: -

 

a)    The impact of the Traffic Regulations Committee recommendation to only make the Boots Corner elements of the Traffic Regulations experimental has raised concerns about the cost implications of the experimental trial and the impact of changes on the budget approvals for the scheme.  Officers need time to further assess the implementation of the scheme in order to understand the financial risks associated with the committee recommendations and to be able to communicate these to Cabinet for their consideration of the matter.

 

b)    A more detailed implementation plan, including timescales, so that Cabinet can fully understand the impact of the delivery of the scheme on the capital programme, particularly during a time when the Highway Authority is delivering a number of other large schemes, including the Elmbridge major scheme.

 

c)    Issues raised during the debate at Cheltenham Borough’s full council meeting, which Cabinet Members feel need to be addressed before considering its decision.  In particular, Cabinet need to understand the impact of the amended wording of the Cheltenham Borough decision to include the requirements for the Highway Authority to establish the assessment criteria and monitoring regime in advance of the Boots Corner trial.  Cabinet wishes to review the criterion before considering its decision on this matter.

 

Full details of the Cabinet decision are recorded at item 11 of the minutes.

 

Following the announcement, the Leader of the Council enquired whether any members of the public present at the meeting wished to ask a supplementary question in relation to their original questions.

 

The following supplementary questions were asked:-

 

Question 8 - Carl Freissner-Day (Chairman of the Cheltenham Residents Forum)

 

If the changes on Oriel Road deliver as per the explanation of the changes, (redirecting traffic away from St James to the car parks), and therefore the model proves to be wrong and more cars use Rodney Road more frequently, can the Council justify, unifying the High Street at Boots Corner but severing it at Rodney Road, which is the longest stretch of pedestrianisation in Cheltenham?

 

 

 

Response by Leader of the Council - Cllr Mark Hawthorne:

 

The Leader of the Council confirmed that a letter had been sent to Cheltenham Borough Council, advising them that the decision relating to item 11 of the agenda, Cheltenham Transportation Plan, would be deferred at this meeting. He  ...  view the full minutes text for item 4.

5.

Corporate Strategy and Medium Term Financial Strategy 2015/16 Onwards - Recommendations to Council pdf icon PDF 320 KB

To make recommendations to Council on the 2015/16 Revenue Budget, Medium Term Financial Strategy, (including Capital Programme Proposals), and Corporate Strategy. 

Additional documents:

Decision:

Councillor Ray Theodoulou, Cabinet Member for Finance and Change, presented the council’s budget proposals 2015/16. Having considered the proposals in conjunction with the Council Strategy, Medium Term Financial Consultation Documents and Due Regard Statement, 

 

CABINET RESOLVED to: -  

 

1)    Consider the outcome of the consultation received, as summarised in Section D of the Medium Term Financial Strategy and set out in the consultation report;

 

2)    Approve the Council Strategy for submission to County Council;

 

3)    Approve changes to the draft budget, as set out in paragraphs 7 to 8 (revenue) and 9 (capital), which have been included within the Medium Term Financial Strategy, and to approve the Medium Term Financial Strategy and final revenue and capital budget for 2015/16 for recommendation to Council, including all of the proposals set out in the annexes.

 

4)    Note the draft local government finance settlement and forecast reserve movements, as set out in the Medium Term Financial Strategy, and to recommend to Council a revenue budget of £420.03 million, and a Band D council tax of £1090.50, (the same level as in 2011/12, 2012/13, 2013/14 and 2014/15), and consequential precepts on District Councils.

 

5)    Approve, for recommendation to Council, the Treasury Management Strategy, Investment Strategy and Prudential Indicators, as set out in Section I and Annex 10 of the Medium Term Financial Strategy, and the Risk Management Strategy, as set out in Section L and Annex 9 of the Medium Term Financial Strategy.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, presented the Council’s budget proposals 2015/16. Cllr Theodoulou advised members that the Medium Term Financial Strategy and detailed budget proposal 2015/16 should be considered in conjunction with the Council Strategy, Due Regard Statement and consultation documents that accompanied the report.

 

The Council Strategy, developed under the ‘Meeting the Challenge 2 Together We Can’ Programme, constitutes the high-level document that sets out the council’s strategic policy direction and approach to meeting people’s needs based on the following four areas: -

 

Ø  Active Individuals

Ø  Active Communities

Ø  Getting people back to independence

Ø  Being there when we’re needed most

 

Announcing that the 2015/16 budget was £8 million less than the current year’s budget, Cllr Theodoulou believed the proposals presented a robust and deliverable budget, focussing on the most vulnerable sectors. Members noted that, for a fifth year in a row, council tax levels would be frozen.

 

He advised members that the Due Regard Statement relating to this item had been circulated as a final draft, setting out the key issues in the Medium Term Financial Strategy, the Council Strategy and the budget, and to the evidence base for the aforementioned protected groups. A final version of the statement will be produced for consideration at the County Council meeting on 18 February 2015, the decision-makers for the Council budget.

 

Leader of the Council, Cllr Mark Hawthorne, commended Cllr Theodoulou and officers, for what he believed was a robust and balanced budget.

 

Cabinet Members referred to the funds being invested to support roads, mental health and ‘Active Together’.

 

Having considered the proposals in conjunction with the Council Strategy, Medium Term Financial Consultation Documents and Due Regard Statement, 

 

CABINET RESOLVED to: -  

 

1)    Consider the outcome of the consultation received, as summarised in section D of the Medium Term Financial Strategy and set out in the consultation report;

 

2)    Approve the Council Strategy for submission to County Council;

 

3)    Approve changes to the draft budget, as set out in paragraphs 7 to 8 (revenue) and 9 (capital), which have been included within the Medium Term Financial Strategy, and to approve the Medium Term Financial Strategy and final revenue and capital budget for 2015/16 for recommendation to Council, including all of the proposals set out in the annexes.

 

4)    Note the draft local government finance settlement and forecast reserve movements, as set out in the Medium Term Financial Strategy, and to recommend to Council a revenue budget of £420.03 million, and a Band D council tax of £1090.50, (the same level as in 2011/12, 2012/13, 2013/14 and 2014/15), and consequential precepts on District Councils.

 

5)    Approve, for recommendation to Council, the Treasury Management Strategy, Investment Strategy and Prudential Indicators, as set out in Section I and Annex 10 of the Medium Term Financial Strategy, and the Risk Management Strategy, as set out in Section L and Annex 9 of the Medium Term Financial Strategy.

6.

Gloucestershire Local Transport Plan Review (2014/15) Consultation pdf icon PDF 112 KB

To seek Cabinet approval to commence a six week public consultation on the Gloucestershire Local Transport Plan Review (2014/15).

 

Additional documents:

Decision:

Cllr Will Windsor-Clive, Cabinet Member for Fire, Planning and Infrastructure, sought Cabinet approval to commence a six week period of public consultation on the Gloucestershire Local Transport Plan Review (2014/15).

 

Having considered all of the information, including known proposals and reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

Approve for consultation, the Local Transport Plan Review.

 

Minutes:

Cllr Will Windsor-Clive, Cabinet Member for Fire, Planning and Infrastructure, sought Cabinet approval to commence a six week period of public consultation on the Gloucestershire Local Transport Plan Review (2014/15). In response to stakeholder feedback, and in line with government guidance and the Local Enterprise Partnership’s Strategic Economic Plan, Cllr Windsor Clive informed members that the Local Transport Plan would refocus on making improvements to Gloucestershire’s economic growth.

 

Having considered all of the information, including known proposals, the reasons for recommendations and the Due Regard Statement,

 

CABINET RESOLVED to: - 

 

Approve for consultation, the Local Transport Plan Review. 

7.

Internal Audit and Risk Management Shared Service pdf icon PDF 117 KB

To provide the background and rationale underlying the proposals to form an Internal Audit and Risk Management Shared Service between Gloucestershire County Council, Gloucester City Council and Stroud District Council, and to seek approval to enter into a shared services agreement in accordance with the provisions of Section 101 of the Local Government Act 1972, Sections 19 and 20 of the Local Government Act 2000 and all other enabling powers.

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to form an Internal Audit and Risk Management Shared Service between Gloucestershire County Council, Gloucester City Council and Stroud District Council, and to enter into a shared services agreement in accordance with the provisions of Section 101 of the Local Government Act 1972, Sections 19 and 20 of the Local Government Act 2000 and other enabling powers.

 

Having considered all of the information, including known proposals and reasons for recommendations,

 

CABINET RESOLVED to approve: - 

 

1)    The creation of a Shared Internal Audit and Risk Management Service with effect from 1 April 2015 (“the commencement date), or such other date as is agreed between Gloucester City Council, Stroud District Council and Gloucestershire County Council on the basis set in the decision report;

 

2)     That the host authority will become Gloucestershire County Council;

 

3)    Entering into an Administrative Collaboration Agreement, under S101 of the Local Government Act 1972 with the partner authorities in full consultation with the Head of Legal Services;

 

4)    The transfer of staff to Gloucestershire County Council as Host Authority on the terms set out in the Administrative Collaboration Agreement from the Commencement Date;

 

5)    The formation of an Internal Audit and Risk Management Shared Services Board comprising the Section 151 officers from each of the participating authorities, to oversee the implementation and ongoing monitoring of the Section 101 Agreement; and

 

6)    Delegate the completion of the Section 101 Agreement to the Finance Director, in consultation with the Cabinet Member for Finance and Change.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought Cabinet approval to form an Internal Audit and Risk Management Shared Service between Gloucestershire County Council, Gloucester City Council and Stroud District Council, and to enter into a shared services agreement in accordance with the provisions of Section 101 of the Local Government Act 1972, Sections 19 and 20 of the Local Government Act 2000 and other enabling powers.

 

Having considered all of the information, including known proposals, the reasons for recommendations and the Due Regard Statement,

 

CABINET RESOLVED to approve: - 

 

1)    The creation of a Shared Internal Audit and Risk Management Service with effect from 1 April 2015 (“the commencement date), or such other date as is agreed between Gloucester City Council, Stroud District Council and Gloucestershire County Council on the basis set in the decision report;

 

2)     That the host authority will become Gloucestershire County Council;

 

3)    Entering into an Administrative Collaboration Agreement, under S101 of the Local Government Act 1972 with the partner authorities in full consultation with the Head of Legal Services;

 

4)    The transfer of staff to Gloucestershire County Council as Host Authority on the terms set out in the Administrative Collaboration Agreement from the Commencement Date;

 

5)    The formation of an Internal Audit and Risk Management Shared Services Board comprising the Section 151 officers from each of the participating authorities, to oversee the implementation and ongoing monitoring of the Section 101 Agreement; and

 

6)    Delegate the completion of the Section 101 Agreement to the Finance Director, in consultation with the Cabinet Member for Finance and Change.

8.

Liability Insurance and Liability Claims Handling Tender and Brokerage Services pdf icon PDF 126 KB

To seek approval to tender for the council's liability insurance contract and liability claims handling service with effect from 24 June 2015 for 3 years, with the option to extend for a further 2 years.

 

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval to tender for the council's liability insurance contract and liability claims handling service with effect from 24 June 2015 for 3 years, with the option to extend for a further 2 years.

 

CABINET RESOLVED to authorise that: - 

 

(a)  The Director of Strategic Finance conduct a legally compliant competitive procurement process through the Crown Commercial Service’s Insurance Framework (RM958) for the supply of a Liability Insurance and Liability Claims Handling Service; and for the Director of Strategic Finance, in consultation with the Cabinet Member for Finance and Change, to award the contract to commence on 24 June 2015 and continue for a period of 3 years; or 3 years with the option to extend for a further 2 years if more cost efficient, in accordance with the terms of the tender process; and that

 

(b)  The Director of Strategic Finance make a legally compliant direct award of a contract for brokerage services to the incumbent supplier of such services (namely “ Marsh Limited”) through the Crown Commercial Service’s (CCS) RM958 framework, specifically to assist in the procurement of the contract for Public Liability Insurance and Liability Claims Handling described in paragraph (a) above, such contract to commence on 20 February 2015 for a period of 3 years and 4 months; or 3 years and 4 months with the option to extend for a further 2 years.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought Cabinet approval to tender for the council's liability insurance contract and liability claims handling service with effect from 24 June 2015 for 3 years, with the option to extend for a further 2 years.

 

Having considered all of the information, including known proposals, the reasons for recommendations and the Due Regard Statement,

 

CABINET RESOLVED to authorise that: - 

 

(a)  The Director of Strategic Finance conduct a legally compliant competitive procurement process through the Crown Commercial Service’s Insurance Framework (RM958) for the supply of a Liability Insurance and Liability Claims Handling Service; and for the Director of Strategic Finance, in consultation with the Cabinet Member for Finance and Change, to award the contract to commence on 24 June 2015 and continue for a period of 3 years; or 3 years with the option to extend for a further 2 years if more cost efficient, in accordance with the terms of the tender process; and that

 

(b)  The Director of Strategic Finance make a legally compliant direct award of a contract for brokerage services to the incumbent supplier of such services (namely “ Marsh Limited”) through the Crown Commercial Service’s (CCS) RM958 framework, specifically to assist in the procurement of the contract for Public Liability Insurance and Liability Claims Handling described in paragraph (a) above, such contract to commence on 20 February 2015 for a period of 3 years and 4 months; or 3 years and 4 months with the option to extend for a further 2 years.

9.

Procurement of Strategic Infrastructure Consultancy Services pdf icon PDF 122 KB

To seek authorisation for the Commissioning Director: Communities and Infrastructure to agree the Eastern Shires Purchasing Organisation Framework Contract 664 for the procurement of Strategic Infrastructure Consultancy Services from 24 January 2015.

 

Additional documents:

Decision:

Cllr Will Windsor-Clive, Cabinet Member for Fire, Planning and Infrastructure, sought authorisation for the Commissioning Director: Communities & Infrastructure to agree the Eastern Shires Purchasing Organisation Framework Contract 664 for the procurement of Strategic Infrastructure Consultancy Services from 24 January 2015.

 

Having considered all of the information, including known proposals and reasons for recommendations,

 

CABINET RESOLVED to: - 

 

Authorise the Commissioning Director: Communities and Infrastructure to enter into an agreement to enable use of the Eastern Shires Purchasing Organisation Consultancy Services Framework Contract 664 for the procurement of Strategic Infrastructure Consultancy Services for the period up to 23 January 2017.

Minutes:

Cllr Will Windsor-Clive, Cabinet Member for Fire, Planning and Infrastructure, sought to authorise that the Commissioning Director: Communities & Infrastructure enter into an agreement with the Eastern Shires Purchasing Organisation for the procurement of Strategic Infrastructure Consultancy Services for the period up to 23 January 2017. The current contract with the Eastern Shires Purchasing Organisation ended on 23 January 2015

 

The Eastern Shires Purchasing Organisation Consultancy Services Framework was a contract intended for local government customers who required access to pre-approved suppliers, appointed using an efficient and streamlined procurement process. The ‘Strategic Infrastructure Services’ used within the context of this report cover the following areas of work: -

 

·         Transport Planning

·         Highways Capital Programming

·         Local Sustainable Transport Fund schemes

·         Economic Development

·         Flood Management and Alleviation

·         Minerals and Waste

·         Planning Development Management

·         Highways Development Management

·         Public Transport

·         Car Parking

·         Specialist environmental advice

 

Having considered all of the information, including known proposals, the reasons for recommendations and the Due Regard Statement,

 

CABINET RESOLVED to: - 

 

Authorise the Commissioning Director: Communities and Infrastructure to enter into an agreement to enable use of the Eastern Shires Purchasing Organisation Consultancy Services Framework Contract 664, for the procurement of Strategic Infrastructure Consultancy Services for the period up to 23 January 2017.

10.

Gloucestershire Industrial Services (GIS) Healthcare Delegation Agreement and Procurement Arrangements pdf icon PDF 150 KB

To seek Cabinet approval to authorise the Commissioning Director (Adults and DASS) to enter into an agreement for the procurement of community medical equipment and aids and to tender for the award of maintenance contract for the equipment.

Additional documents:

Decision:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought approval to authorise the Commissioning Director (Adults and DASS) to enter into an agreement for the procurement of community medical equipment and aids, and to tender for the award of a contract for the maintenance, servicing and repair of community medical equipment and aids.

 

Having considered all of the information, including known proposals and reasons for recommendations,

 

CABINET RESOLVED to: -  

 

1)  Approve the financial and business case set out in this report for the delegation of functions to the London Borough of Croydon;

 

2)  Delegate authority for the purchase of selected items of community medical equipment and aids to the London Borough of Croydon -  in accordance with Sections101 and102 of the Local Government Act 1972, and the Local Authorities (Arrangement for the Discharge of Functions)(England) (Amendment) Regulations 2001 made under Section 20 of the Local Government Act 2000;  

 

3)  Delegate to the Director of Strategic Finance, in consultation with the Cabinet Member for Finance and Change and the Head of Legal Services,  authority to finalise the delegation agreement with the London Borough of Croydon for the functions identified in Recommendation 2 above;

 

4)    Authorise the Commissioning Director: Adults (& DASS) to:

 

a) Conduct a compliant, competitive tender process for the award of a contract or contracts for the provision of servicing, maintenance and repair services to community medical equipment and aids with an estimated value of £1.2m over four years.

 

b)  Upon conclusion of the competitive tender process, to enter into a contract with the preferred provider or providers who are evaluated as offering the Council best value for money for delivery of the services. In the event that a preferred provider for the contract is either unable or unwilling to enter into that contract with the Council then the Commissioning Director Adults (& DASS) is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

Minutes:

Cllr Kathy Williams, Cabinet Member for Long Term Care, sought Cabinet approval to authorise the Commissioning Director (Adults and DASS) to enter into an agreement for the procurement of community medical equipment and aids, and to tender for the award of a contract for the maintenance, servicing and repair of community medical equipment and aids.

 

Having considered all of the information, including known proposals, the reasons for recommendations and the Due Regard Statement,

 

CABINET RESOLVED to: - 

 

1)  Approve the financial and business case set out in this report for the delegation of functions to the London Borough of Croydon;

 

2)  Delegate authority for the purchase of selected items of community medical equipment and aids to the London Borough of Croydon -  in accordance with Sections101 and102 of the Local Government Act 1972, and the Local Authorities (Arrangement for the Discharge of Functions)(England) (Amendment) Regulations 2001 made under Section 20 of the Local Government Act 2000; 

 

3)  Delegate to the Director of Strategic Finance, in consultation with the Cabinet Member for Finance and Change and the Head of Legal Services,  authority to finalise the delegation agreement with the London Borough of Croydon for the functions identified in Recommendation 2 above;

 

4)    Authorise the Commissioning Director: Adults (& DASS) to:

 

a) Conduct a compliant, competitive tender process for the award of a contract or contracts for the provision of servicing, maintenance and repair services to community medical equipment and aids with an estimated value of £1.2m over four years.

 

b)  Upon conclusion of the competitive tender process, to enter into a contract with the preferred provider or providers who are evaluated as offering the Council best value for money for delivery of the services. In the event that a preferred provider for the contract is either unable or unwilling to enter into that contract with the Council then the Commissioning Director Adults (& DASS)is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

11.

Cheltenham Transportation Plan - Recommendations from Traffic Regulation Committee pdf icon PDF 188 KB

To consider the recommendations made by the Traffic Regulation Committee on 15 January 2015 regarding the Cheltenham Transport Plan Traffic Regulation Orders.

Additional documents:

Decision:

Leader of the Council, Cllr Mark Hawthorne, proposed that the decision on the Cheltenham Transportation Plan be deferred so that officers can undertake more work on addressing the concerns referred to at this and the Cheltenham Borough Council meeting on 26 January 2015.

CABINET RESOLVED to:-

Defer the decision until further notice

Minutes:

Leader of the Council, Cllr Mark Hawthorne, referred to a letter that had been sent to the Chief Executive of Cheltenham Borough Council, advising the Council that Cabinet was minded to defer the decision on the Cheltenham Transportation Plan so that officers could undertake more work on addressing the concerns referred to at the Cheltenham Borough Council full council meeting on 26 January 2015. The following points to be incorporated in to the work: -

a)    The impact of the Traffic Regulations Committee recommendation to only make the Boots Corner elements of the Traffic Regulations experimental has raised concerns about the cost implications of the experimental trial and the impact of changes on the budget approvals for the scheme.  Officers need time to further assess the implementation of the scheme in order to understand the financial risks associated with the committee recommendations and to be able to communicate these to Cabinet for their consideration of the matter.

 

b)    A more detailed implementation plan, including timescales, so that Cabinet can fully understand the impact of the delivery of the scheme on the capital programme, particularly during a time when the Highway Authority is delivering a number of other large schemes, including the Elmbridge major scheme.

 

c)    The issues raised during the debate at Cheltenham Borough’s full council meeting, which Cabinet Members feel need to be addressed before considering its decision.  In particular, Cabinet need to understand the impact of the amended wording of the Cheltenham Borough decision to include the requirements for the Highway Authority to establish the assessment criteria and monitoring regime in advance of the Boots Corner trial.  Cabinet wishes to review the criterion before considering its decision on this matter.

 

Following significant concerns about the issues raised at the Cheltenham Borough Council meeting on 26 January 2015, the Leader proposed that the decision on the Cheltenham Transportation Plan be deferred to allow such matters to be addressed. Whilst noting that the earliest opportunity to reconsider the decision would the Cabinet meeting on 15 April 2015, the Leader made it very clear, no decision would be made until the additional work was complete, and all issues fully addressed. The Leader confirmed that the Traffic Regulations Committee would be involved throughout this process and that those members of public who had submitted questions for consideration at this meeting would be updated on the arrangements.

 

Having proposed that the decision on the Cheltenham Transportation Plan be deferred so that officers can undertake more work on addressing the concerns referred to at this and the Cheltenham Borough Council meeting on 26 January 2015.

 

CABINET RESOLVED to:-

 

Defer the decision until further notice

12.

Procurement of an Electronic Solution to enable Gloucestershire County Council to meet the Legislative Requirements of the Care Act 2014 pdf icon PDF 128 KB

To seek approval to authorise the Commissioning Director (Adults & DASS) to proceed with the procurement and award, (via the Crown Commercial Service Framework), of an electronic solution for Adult Social Care that enables Gloucestershire County Council to fully meet the legislative requirements of the Care Act 2014.

Additional documents:

Decision:

Cllr Dorcas Binns, Cabinet Member for Older People, sought Cabinet approval to proceed with the procurement and award, (via the Crown Commercial Service Framework), of an electronic solution for Adult Social Care that enables Gloucestershire County Council to fully meet the legislative requirements of the Care Act 2014.

 

Having considered all of the information, including known proposals and reasons for recommendations,

 

CABINET RESOLVED to: -

 

Authorise the Commissioning Director (Adults & DASS) to:

 

1          a) Conduct an EU compliant competitive tender process for the procurement of a finance module to be used in conjunction with the Council’s ERIC system to enable the Council to meet the finance requirements of the Care Act 2014;

 

            b) Upon conclusion of the competitive tender process to enter into a contract with the preferred provider evaluated as offering the Council best value for money. In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the Commissioning Director (Adults and DASS) is authorised to enter into such a contract with the next willing highest placed suitably qualified provider and;

 

2          a) Conduct an EU compliant competitive tender process for the maintenance and support of the finance module referred to in recommendation 1 a) for the term of 5 years (3 years with an option to extend for a further 2 years);

 

            b) Upon conclusion of the competitive tender process to enter into a contract with the preferred provider evaluated as offering the Council best value for money. In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the Commissioning Director (Adults and DASS)is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

Minutes:

Cllr Dorcas Binns, Cabinet Member for Older People, sought approval to proceed with the procurement and award, (via the Crown Commercial Service Framework), of an electronic solution for Adult Social Care and enable the council to fully meet the legislative requirements of the Care Act 2014.

 

The new system would replace the old in-house computer system (ERIC), used to support the delivery and management of the council’s social care provision for adults across Gloucestershire. Following implementation of a new clinical record system in 2014, coupled with the requirements of the new Care Act, it was an opportune time from which to evaluate the council’s options for replacing the current system.

 

Having considered all of the information, including known proposals, the reasons for the recommendations and the Due Regard Statement,

 

CABINET RESOLVED to: - 

 

Authorise the Commissioning Director (Adults & DASS) to:

 

1)         a) Conduct an EU compliant competitive tender process for the procurement of a finance module to be used in conjunction with the Council’s ERIC system to enable the Council to meet the finance requirements of the Care Act 2014;

 

            b) Upon conclusion of the competitive tender process to enter into a contract with the preferred provider evaluated as offering the Council best value for money. In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the Commissioning Director (Adults and DASS) is authorised to enter into such a contract with the next willing highest placed suitably qualified provider and;

 

2)         a) Conduct an EU compliant competitive tender process for the maintenance and support of the finance module referred to in recommendation 1 a) for the term of 5 years (3 years with an option to extend for a further 2 years);

 

            b) Upon conclusion of the competitive tender process to enter into a contract with the preferred provider evaluated as offering the Council best value for money. In the event that the preferred provider for the contract is either unable or unwilling to enter into that contract with the Council, then the Commissioning Director (Adults and DASS)is authorised to enter into such contract with the next willing highest placed suitably qualified provider.

13.

Financial Monitoring Report 2014/15 pdf icon PDF 148 KB

To consider an update on key financial issues, including the year end forecast for the 2014/15 County Council’s Revenue and Capital Budgets.

Decision:

Councillor Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the council’s key financial issues, including an overview of the year end forecast for the 2014/15 Revenue and Capital Budgets.

 

Having considered all of the information, including known proposals, reasons for the recommendations, and changes to the capital programme,

 

CABINET: - 

 

a)    Noted the forecast revenue year end position, (as at the end of November 2014), for the 2014/15 financial year of a £0.71 million over-spend and the mitigating actions being taken.

 

b)    Noted the forecast capital year end position for 2014/15 of a £0.72 million under-spend.

 

c)    Agreed the transfer of £0.71 million to the Capital Fund from the Flood Risk Management revenue budget, which will be used to finance new capital schemes in the 2015/16 capital programme.

 

d)    Agreed the transfer of £0.14 million to the 2014/15 capital programme for the purchase of street lighting columns, funded from a revenue contribution from the Street Lighting revenue budget.

Minutes:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, gave an update on the council’s key financial issues, including an overview of the year end forecast for the 2014/15 Revenue and Capital Budgets.

 

Having considered all of the information, including known proposals, the reasons for the recommendations, the changes to the capital programme and the Due Regard Statement,

 

CABINET RESOLVEDto: -

 

a)    Noted the forecast revenue year end position, (as at the end of November 2014), for the 2014/15 financial year of a £0.71 million over-spend and the mitigating actions being taken.

 

b)    Noted the forecast capital year end position for 2014/15 of a £0.72 million under-spend.

 

c)    Agreed the transfer of £0.71 million to the Capital Fund from the Flood Risk Management revenue budget, which will be used to finance new capital schemes in the 2015/16 capital programme.

 

d)    Agreed the transfer of £0.14 million to the 2014/15 capital programme for the purchase of street lighting columns, funded from a revenue contribution from the Street Lighting Revenue Budget.

 

14.

Schedule of Proposed Disposals pdf icon PDF 85 KB

To approve the Schedule of Disposals proposed to deliver the council’s ‘Meeting the Challenge’ targets. 

 

Please note: this report contains exempt information and non-exempt information. If Cabinet wish to discuss exempt information, consideration must first be given to whether the public should be excluded from the meeting by passing the following resolution: -

 

In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public to be excluded from the meeting for this item of business because it is likely that, if members of the public were present there would be disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

Decision:

Councillor Ray Theodoulou, Cabinet Member for Finance and Change, sought to approve the Schedule of Disposals that had been put forward to deliver the council’s ‘Meeting the Challenge’ targets. 

 

In line with the Policy for the Disposal of Property, and having considered all of the information, including known proposals and reasons for the recommendations,

 

CABINET RESOLVED to: - 

 

1)    Confirm that those sites described at Appendix A (Exempt) which had previously been declared surplus by Cabinet in October 2014, and not yet disposed of, continue to be declared surplus to requirements, and

 

2)    Declare that the sites listed on the proposed Schedule of Disposals at Appendix B (Exempt) surplus to the Council’s land and property requirements and,

 

In relation to both these schedules, delegated authority to the Property Strategy Lead to dispose of these sites in consultation with the Cabinet Member for Finance and Change.

 

Members were made aware that, should Cabinet wish to discuss the contents of the exempt information to the report, consideration would have to be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. No exempt information was considered at the meeting.

Minutes:

Councillor Ray Theodoulou, Cabinet Member for Finance and Change, sought approval of 2 Schedule of Disposals, comprising:

 

Ø  Appendix A (Exempt) - approved in October 2014, for which confirmation was required that the sites remained surplus to requirement;

 

Ø  Appendix B (Exempt) - a new Schedule of Disposals, recommended by the Property Board as surplus to requirements

 

Members were made aware that, should Cabinet wish to discuss the contents of the exempt information, consideration would need to have be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. No exempt information was considered at the meeting.

 

In line with the Policy for the Disposal of Property, and having considered all of the information, including known proposals, the reasons for the recommendations and the Due Regard Statement,

 

CABINET RESOLVED to: - 

 

1)    Confirm that those sites described at Appendix A (Exempt), which had previously been declared surplus by Cabinet in October 2014, and had not yet been disposed of, continue to be declared surplus to requirements, and

 

2)    Declare that the sites listed on the proposed Schedule of Disposals at Appendix B (Exempt), are surplus to the Council’s land and property requirements and,

 

In relation to both these schedules, delegated authority be given to the Property Strategy Lead to dispose of these sites in consultation with the Cabinet Member for Finance and Change.