Agenda and decisions

Cabinet - Wednesday 24 July 2024 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester

Contact: Stephen Bace  Email: stephen.bace@gloucestershire.gov.uk

Items
No. Item

1.

Apologies

To note any apologies for absence.

2.

Minutes pdf icon PDF 139 KB

To confirm the minutes of the meeting held on 12 June 2024 (minutes attached).

3.

Declarations of Interest

To  declare any pecuniary or personal interests relating to specific matters on the agenda.

 

Please see information note (1) at the end of the agenda

 

4.

Questions at Cabinet Meetings

Up to 30 minutes is allowed for this item.

 

Written questions

 

To answer any written questions from a County Councillor, (or any person living or working in the county, or is affected by the work of the County Council), about any matter which relates to any item on the agenda for this meeting.

 

The closing date for the receipt of written questions is 4.00 pm on Thursday 18 July 2024.

 

Please submit any questions to stephen.bace@gloucestershire.gov.uk

 

A written answer will be provided for each written question received (to be presented to the questioner and to Cabinet (in advance of the meeting). The questions and answers will be taken as read and will not be read out at the meeting. At the discretion of the Leader of Council, each questioner ( in attendance at the meeting) will be allowed to ask one supplementary question (in response to the answer given to the original question).

 

A copy of all written questions and written answers circulated at the meeting will be attached to the signed copy of the minutes of the meeting.

 

Urgent questions

 

An urgent written question may be asked by a member of the public about any item on the Cabinet agenda for that meeting which the Chairperson considers could not have been reasonably submitted by the deadline for the receipt of written questions, provided he or she gives notice of the question to the Chief Executive by 12 noon the day before the meeting.

5.

Solar Photovoltaics installation at maintained schools in Gloucestershire. pdf icon PDF 136 KB

Additional documents:

Decision:

Cllr Lynden Stowe sought Cabinet approval for delegated authority to conduct a competitive procurement exercise in respect of a contract or (as appropriate) contracts for the purchase and installation of solar photovoltaic (PV) panels at selected maintained schools in Gloucestershire.

 

Having considered all of the information, Cabinet noted the report and

 

 

RESOLVED to:

 

1. Approve  the release of up to £2m from the budget approved at Full Council in February 2024 as part of 2024/25 budget to provide solar PV on selected maintained schools’ premises through the purchase and installation of the solar photovoltaic panels and associated equipment/infrastructure described in Recommendation 2 below;

2. Delegate authority to the Assistant Director of Asset Management & Property Services, in consultation with the Cabinet Member for Finance and Change, to:

a) Conduct, subject to the financial restrictions set out in the Resourcing Implications section of this report below, a competitive procurement process under the CCS (Crown Commercial Service) RM6313 Demand Management & Renewables dynamic purchasing system (DPS) for such number of contracts as may be deemed necessary for the purpose of purchasing and installing solar photovoltaic panels at all maintained schools in Gloucestershire that have applied for and been selected by the council to receive such panels and associated equipment/infrastructure.

b) Award such contract(s) to the preferred tenderer(s).

6.

The procurement of highway services and construction phase works in connection with the delivery of B4058 Rushmire Hill Geotechnical Stabilisation Scheme pdf icon PDF 106 KB

Decision:

Cllr Dom Morris sought Cabinet approval for delegated authority to: procure highway services and construction phase works, through a competitive tender process, in relation to the B4058 Rushmire Hill Geotechnical Stabilisation Scheme; and make such ancillary orders as are necessary to

successfully implement the scheme.

 

Having considered all of the information, Cabinet noted the report and

 

 

RESOLVED to:

 

Delegate authority to the Assistant Director of Highways & Infrastructure, in consultation with the Cabinet Member for Highways and Flood, to:

1. Conduct (subject to the financial restrictions set out in the Resource Implications section of this report below) a competitive procurement process in respect of as many contracts as may be required for the supply of highway services and construction phase works in relation to the B4058 Rushmire Hill Geotechnical Stabilisation Scheme;

2. Award such contract(s) to the preferred tenderer(s); and

3. Make such ancillary traffic regulation orders as may be required in order to successfully implement the Scheme, (such as temporary traffic regulation orders (TTROs) for speed limits etc.) during the construction phase of the Scheme.

7.

Youth Justice Plan 2024/25 pdf icon PDF 130 KB

Additional documents:

Decision:

Cllr Stephen Davies sought Cabinet’s recommendation that Council approve Gloucestershire’s Youth Justice Plan 2024/25.

 

Having considered all of the information, Cabinet noted the report and

 

 

RESOLVED to:

 

Recommend the Youth Justice Plan 2024/25, attached at Appendix 1 to Council for approval.

8.

New Residential and Nursing Care Contract pdf icon PDF 103 KB

Additional documents:

Decision:

Cllr Carole Allaway Martin sought Cabinet approval to conduct a competitive procurement process for a new multi-provider agreement for the supply of residential and nursing care services for individuals with an assessed health or social care need including older people and people with a disability, autism, a mental health condition and/or complex physical health conditions.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to

 

Delegate authority to the Executive Director of Adult Social Care, Wellbeing and Communities, in consultation with the Cabinet Member for Adult Social Care Commissioning, to:

1. Conduct an appropriate form of competitive procurement process (to be determined by the said Executive Director) under which the council shall procure the following residential and nursing care services for individuals with an assessed health or social care need including older people and people with a disability, autism, a mental health condition and/or complex physical health conditions:

a) older people residential care

b) older people residential care (complex and dementia)

c) older people nursing / Continuing Health Care (CHC)

d) learning disabilities

e) physical disabilities and sensory impairments

f) mental health and autism

g) forensic services

h) short-term placements / respite (all client groups)


The proposed contracting arrangements in respect of such services shall continue for a period of up to 8 years (the start date and duration of such period to be determined by the said Executive Director); and

 

 

2. To award, subject to the financial restrictions set out in the Resourcing Implications section of this report below, as many contracts as may be required by the council for the provision of such residential and nursing care services and to exercise any extension options thereunder provided that the aggregate term of such contracting arrangements does not exceed 8 years.

9.

Local Welfare Support Scheme and Emergency Welfare Support Scheme re-tender pdf icon PDF 127 KB

Additional documents:

Decision:

Cllr Stephen Davies sought Cabinet approval for delegated authority to procure Local Welfare Support Services and Emergency Welfare Support Services.

 

Having considered all of the information, Cabinet noted the report and

 

 

RESOLVED to:

 

Delegate authority to the Executive Director of Children’s Services in consultation with the Cabinet Member for Children’s Safeguarding and Early Years to:

1. Conduct an appropriate form of competitive procurement process (to be determined by the said Executive Director) under which Gloucestershire County Council shall procure Local Welfare Support Services and Emergency Welfare Support Services that will provide support and/or assistance to vulnerable adults and families in Gloucestershire by means of predominantly non-cash awards such as household items, clothing, recycled goods, food vouchers and fuel vouchers; The proposed contracting arrangements shall continue for a period of up to 5 years.

2. To award, subject to the financial restrictions set out in the Resourcing Implications section of this report below, as many contracts as may be required by the Council for the provision of Local Welfare Support Services and Emergency Welfare Support Services.

10.

Supported Accommodation for 16 & 17 year old looked after children and care leavers - Open Framework pdf icon PDF 151 KB

Additional documents:

Decision:

Cllr Stephen Davies sought Cabinet approval to develop and then procure a multi-supplier Gloucestershire Open Supported Accommodation Framework Agreement that will better serve the needs of children in care and care leavers aged 16+ in Gloucestershire; and implement spot purchasing arrangements in accordance with Council spot-purchasing standards for new supported accommodation placements in the interim whilst the proposed new Framework Agreement is in development.

 

Having considered all of the information, Cabinet noted the report and

 

RESOLVED to:

 

Agree point 1 and 3 and delegate authority for point 2 to the Executive Director for Children’s Services, in consultation with the Cabinet Member for Children’s Safeguarding and Early Years, to:

1.    Develop and then procure a multi-supplier Open Framework Agreement for the provision of Supported Accommodation for children in care and care leavers aged 16+ in Gloucestershire (the “Supported Accommodation Framework Agreement”). Such framework agreement shall continue for a period of up to 5 years.

2.    Procure and then award, subject to the financial restrictions set out in the Resourcing Implications section of this report below, as many call-off contracts under the above- mentioned Supported Accommodation Framework Agreement as may be required by the council for the provision of supported accommodation placements for children in care and care leavers aged 16+ for the duration described in their statutory care and permanence plans.

3.    To implement spot purchasing arrangements as an interim measure for new supported accommodation placements between the 1st August 2024 and 31st March 2025 whilst the proposed Supported Accommodation Framework Agreement is awarded.

 

11.

Recommissioning of the Gloucestershire Domestic Abuse Support Service (GDASS) by way of a single provider framework for the period 1 July 2025 – 30 June 2029 pdf icon PDF 184 KB

Additional documents:

Decision:

Cllr Stephan Fifield sought Cabinet approval to approve the recommissioning of the Gloucestershire Domestic Abuse Support Service (GDASS) by way of a single provider framework agreement for the period 1 July 2025 – 30 June 2029 and to delegate decision making on initial call-offs and future calloffs under the key decision threshold.

 

Having considered all of the information, Cabinet noted the report and

 

 

RESOLVED to:

 

Delegate authority to the Director of Public Health, in consultation with the Cabinet Member for Adult Social Care Delivery to:

1. Conduct a competitive procurement process in respect of a four-year single provider Framework Agreement for the supply of Gloucestershire Domestic Abuse Support Service (GDASS). The Framework Agreement shall be divided into the following Lots:

(a) Lot A: Core Support to Victims

(b) Lot B: Support in Safe Accommodation

(c) Lot C: Support in the Health System

(d) Lot D: Support in the Courts and the Criminal Justice

System

(e) Lot E: Training, Awareness Raising and Engagement

2. Appoint the preferred tenderer to this single provider Framework Agreement.

3. Award a Call-Off Contract for the supply of Core Support to Victims of Domestic Abuse under Lot A of this single provider Framework Agreement to the sole appointed supplier. The proposed Call-Off Contract will continue for an initial period of four years and include an option to extend its term for a further period of one year on its fourth anniversary and an additional period of one year on its fifth anniversary (i.e., four + one + one years).

4. Determine whether to exercise the two options to extend the call-off contract described in Recommendation 3.

5. Award, subject to the financial limit set out in the Resource Implications section of this Report below, as many Call-Off Contracts as may be required by the council under Lots A to E of the Framework Agreement and to exercise any extension options.In the event that the value of any individual proposed call-off contract exceeds £500,000, a separate Cabinet decision shall be sought in order to authorise this.

12.

Investment of the remaining unallocated Department for Levelling Up Housing and Communities (DLUHC) Domestic Abuse section 31 grant funding from the Financial Years 2021/22 - 2024/25 pdf icon PDF 178 KB

Additional documents:

Decision:

Cllr Stephan Fifield sought Cabinet approval to allocate the remaining unallocated Department for Levelling Up Housing and Communities (DLUHC) Domestic Abuse section 31 grant funding for 2021/22 – 2024/25 of £1.286m (the “Domestic Abuse Grant”) for the purpose of enabling the council to meet its statutory duties under part 4 of the Domestic Abuse Act 2021.

 

Having considered all of the information, Cabinet noted the report and

 

 

RESOLVED to:

 

1. Approve the allocation of up to £1,274,500 from the council’s Domestic Abuse Grant for the delivery of support in domestic abuse safe accommodation and to contribute towards the associated administrative burdens in meeting the council’s duties under part 4 of the Domestic Abuse Act 2021. Recommendations 2-7 below set out the use of this funding.

2. Approve the allocation of £366,000 (£122,000 per annum) from the Domestic Abuse Grant for the purpose of funding the cost of the contract described in Recommendation 3.

3. Approve the direct award of a three year contract (commencing 1 April 2025) to Stroud Beresford Group for the provision of support for adult and child victims of domestic abuse in refuge accommodation using the resources described in Recommendation 2.

4. Delegates authority to the Director of Public Health, in consultation with the Cabinet Member for Adult Social Care Delivery to:

 

(a) allocate £336,000 from the Domestic Abuse Grant for the purpose of funding the call-off contract described in Recommendation 4(b); and (b) award a Call-Off Contract for the supply of Support in Safe Accommodation to the sole appointed supplier under Lot B of the council’s proposed Gloucestershire Domestic Abuse Support Service (GDASS) Single Provider Framework Agreement (which shall be the subject of a separate Cabinet Decision also schedule for 24 July 2024) using the resources described in Recommendation 4(a). The proposed Call-Off Contract shall continue for a period of one year.

 

 

5. Delegate authority to the Director of Public Health in consultation with the Lead Cabinet Member for Adult Social Care Delivery to allocate a maximum of £342,500 on the basis set out in Recommendations 5 (a) to (c) via Gloucester City Council (as the host local authority for the Housing Partnership Team which acts on behalf of the District and County Councils, the Gloucestershire Office of the Police and Crime Commissioner (OPCC) and the Gloucestershire Integrated Care Board (ICB)) to be used at district level for funding the following activities:

(a) £190,000 for the purpose of funding the provision of domestic abuse support in a pilot Respite Rooms scheme over a maximum period of three years (see paragraphs 18-19 of this report for background details of the proposed scheme). The amount proposed is indicative at this stage as it will be determined by the Director of Public Health based on the agreed delivery model and length of the proposed Respite Rooms pilot scheme.

(b) £125,000 for the purpose of providing funding, during a two year period commencing from the date of transfer of such funding to contribute towards the administration costs incurred by whichever  ...  view the full decision text for item 12.