Agenda, decisions and minutes
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Contact: Joanne Moore 01452 324196
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Apologies To note any apologies for absence. Minutes: No apologies were received. |
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To confirm the minutes of the meeting held on 14 December 2016. (Minutes attached). Minutes: The minutes of the meeting held on 14 December 2016 were agreed and signed as an accurate record of that meeting. |
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Declarations of Interest Cabinet members are invited to declare any pecuniary or personal interests relating to specific matters on the agenda.
Please see note (a) at the end of the agenda
Minutes: No declarations of interest were made. |
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Questions at Cabinet Meetings Up to 30 minutes is allowed for this item.
Written questions
To answer any written questions from a County Councillor, (or any person living or working in the county, or is affected by the work of the County Council), about any matter which relates to any item on the agenda for this meeting.
The closing date for the receipt of written questions is 9.00 am on Friday 27 January 2017.
Oral questions
To answer any oral questions from members of the public. An oral question may be asked by a member of the public about any item on the agenda for this meeting, provided notice of the question is given by the questioner to the Chief Executive’s representative, at least 30 minutes prior to the start of the meeting.
Depending on the nature of the questions, it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be provided as soon as reasonably possible after the meeting. Questions received and proposed responses do not accompany this agenda but will be circulated prior to the meeting.
Minutes: Public Questions
No public questions were considered at the meeting.
Member Questions
A total of 28 (member) questions were submitted in advance of the meeting.
Please refer to the following link to view the responses to the questions
If you are unable to view the questions at the link above, please go to the link below and select ‘Cabinet Questions and Responses’.
http://glostext.gloucestershire.gov.uk/ieListDocuments.aspx?CId=117&MId=8406&Ver=4
The following supplementary questions were asked at the meeting.
Question 1: Cllr Paul Hodgkinson
Item 6: Recommendations to Council: Medium Term Financial Strategy
From what you’ve said, the council has made £10 million profit from parking revenue in recent years. Can you explain why, during the 12 year Conservative administration, the roads and pavements in Gloucestershire are in a truly terrible state. Can you justify this position?
Response by: Cllr Vernon Smith
The £9.8 million parking revenue is not all profit. We operate a system where surplus revenue is reinvested into highways. It is important to deal with the facts, not opinions. The income is recirculated so there is no profit. The current administration inherited a £120 million backlog in highway repairs. This has since reduced to £80 million. The current strategy aims to continue reinvesting whatever surplus there is into highway maintenance. This approach is recognised by the council’s independent verifiers, who have noted a marked improvement in recent years.
Question 2: Cllr Paul Hodgkinson
Item 6: Recommendations to Council: Medium Term Financial Strategy
I am pleased the Highways Local Scheme will continue and support this proposal. However, following a Lib/Dem motion at the council meeting in February 2016, the Highways Budget 2016/17 increased by £30,000. Why are you proposing to cut the Highways Budget by £20,000 in 2017?
Response by: Cllr Vernon Smith
This is a fantastic scheme. The decision to increase the 2016/17 Highways Budget was made by Full Council. Funding for the 2017/18 budget will be agreed at the council meeting on 15 February 2017.
Question 3: Cllr Paul Hodgkinson
Item 6: Recommendations to Council: Medium Term Financial Strategy
Road Safety is a serious issue. The draft budget proposal for 2017/18 includes a budget of £107k for the Road Safety Partnership, a 40 per cent cut on last year’s budget of £140k. Given the number of deaths reported, and missed targets in road safety, how can you justify the cuts?
Response by: Cllr Nigel Moor
We agreed in November to invest £0.5 million into the Highway Safety Scheme.
Question 4: Cllr Paul Hodgkinson
Item 6: Recommendations to Council: Medium Term Financial Strategy
I am familiar with the good work on the A429 Fosse Way. Given that 52 % of Road Safety Partnership funding was spent on staffing costs in 2016/17 and only 7 % on School Crossing Patrols, surely it would be more appropriate to invest on the projects on the ground rather than on staffing?
Response by: Cllr Nigel Moor
I can give you a more detailed breakdown after the meeting. Less than a third ... view the full minutes text for item 4. |
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Financial Monitoring Report: 2016/17 To provide an update on the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets. Decision: Cllr Ray Theodoulou, Cabinet Member: Finance and Change, gave an updateon the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
a) Revenue year end position, as at the end of November for the 2016/17 financial year, of a £0.893 million under-spend.
b) Capital year end position for 2016/17 of a £1.64 million under-spend against the re-profiled budget and the changes to the 2016/17 re-profiled budgets detailed in section B.
a) Increase the Adults capital programme by £1.834 million (£0.8 million in 2016/17 and £1.034 million in 2017/18), funded by a Department of Health Capital Grant, to enable the purchase and adaptation of various properties for people with learning difficulties.
b) Increase the Highway capital budget by £0.44 million, funded from a revenue contribution of £0.35 million and an additional £0.09 million of developer and other external contributions to help fund a variety of highway schemes.
c) Increase the capital programme for Safety Fencing by £0.25 million, funded from a revenue contribution from the Highways revenue budget.
d) Increase the Waste capital budget by £0.10 million to fund capital improvements at Household Recycling Centres funded from a revenue contribution from the Waste revenue budget.
e) Increase the ICT capital budget by £0.450 million, funded by a revenue contribution from a one off underspend in the ICT revenue budget, to fund investment in ICT equipment for social workers which will facilitate mobile working.
Minutes: Cllr Ray Theodoulou, Cabinet Member: Finance and Change, gave an updateon the year end forecast for the 2016/17 County Council’s Revenue and Capital Budgets.
Cllr Theodoulou reported a forecast year end position with an £0.89 million underspend. He said that this had been achieved using the unallocated Social Care Levy and corporate underspends used to offset demand led underspends in the Adult and Children and Families Budgets. It had not been necessary to draw from the Vulnerable Adults and Vulnerable Children Reserves.
Drawing attention to national issues, Cllr Theodoulou informed members that the difficulties from managing pressures placed on council services, particularly in Adult and Children’s Services, were anticipated to continue throughout the year. It was proposed the council should continue it’s focus on these areas.
Cabinet members were invited to summarise some of the financial issues within their individual portfolios and these were noted.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
a) Revenue year end position, as at the end of November for the 2016/17 financial year, of a £0.893 million under-spend.
b) Capital year end position for 2016/17 of a £1.64 million under-spend against the re-profiled budget and the changes to the 2016/17 re-profiled budgets detailed in section B.
a) Increase the Adults capital programme by £1.834 million (£0.8 million in 2016/17 and £1.034 million in 2017/18), funded by a Department of Health Capital Grant, to enable the purchase and adaptation of various properties for people with learning difficulties.
b) Increase the Highway capital budget by £0.44 million, funded from a revenue contribution of £0.35 million and an additional £0.09 million of developer and other external contributions to help fund a variety of highway schemes.
c) Increase the capital programme for Safety Fencing by £0.25 million, funded from a revenue contribution from the Highways revenue budget.
d) Increase the Waste capital budget by £0.10 million to fund capital improvements at Household Recycling Centres funded from a revenue contribution from the Waste revenue budget.
e) Increase the ICT capital budget by £0.450 million, funded by a revenue contribution from a one off underspend in the ICT revenue budget, to fund investment in ICT equipment for social workers which will facilitate mobile working.
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To make recommendations to Council on the 2017/18 Revenue Budget; Medium Term Financial Strategy; (including capital programme proposals, Treasury Management Strategy, Risk Management Policy Statement & Strategy, and schools funding), and Council Strategy.
Observations from the Overview and Scrutiny Management Committee will be presented at the meeting.
Additional documents:
Decision: Cllr Mark Hawthorne, Leader of Council, outlined the Cabinet’s recommendations to Council on the
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
1. Consider the outcome of the consultation received, as summarised in the published decision report and in Section C of the MTFS, and as set out in detail in the consultation report.
2. Approve the Draft Council Strategy for submission to County Council.
3. Approve changes to the draft budget as set out in paragraphs 8 (revenue) and 10 (capital), which are now included within the MTFS, and to approve the MTFS and final revenue and capital budget for 2017/18 for recommendation to Council, including all of the proposals set out in the annexes to the published decision report.
4. Note the schools funding, the provisional local government finance settlement and forecast reserve movements as summarised in this report and set out in the MTFS, and to recommend to Council a revenue budget of £402.68 million, and a band D council tax of £1179.26, and consequential precepts on District Councils.
5. Approve, for recommendation to Council, the Treasury Management Strategy, Investment Strategy and Prudential Indicators as set out in Section I of the published decision report and Annex 9 of the detailed MTFS.
6. Approve, for recommendation to Council, the Risk Management Policy Statement & Strategy as set out in Section M of the published decision report and Annex 10 of the detailed MTFS. Minutes: Cllr Mark Hawthorne, Leader of Council, introduced Cabinet’s recommendations to Council on the Draft Council Strategy, Medium Term Financial Strategy, and final revenue and capital budget for 2017/18. The recommendations will be presented at the full council meeting on 15 February 2017.
Cabinet Member for Finance and Change, Cllr Ray Theodoulou, summarised the budget proposals for 2017/18 and proposed a draft budget of £402.68 million, a decrease in cash terms of £5.78 million from 2016/17. The decrease was due to a significant reduction in government grant funding.
Members were reminded that in December 2016, Cabinet had proposed a budget for consultation totalling £397.13 million. This had been based on a 1.99 per cent council tax increase and a 2 per cent National Social Care Levy.
Following the cabinet decision in December, the government had announced the draft financial settlement on 15 December 2016, awarding further funding to the council. The revised budget presented at this meeting included an increase of £5.56 million on the consultation budget approved in December.
Proposals relating to increases in Council Tax and social care levy remained the same as those proposed by the consultation budget. The increase to Council Tax Band D, at £1179.26, remained the same as that proposed by the consultation budget.
Outlining the recommended budget for 2017/18, Cllr Theodoulou confirmed that the proposed budget contained £25.5 million of investment into key services, including services for older people and vulnerable children and adults, and funding of £103.81 million new capital investment in roads, schools and other services. Full details of the budget proposals are set out at annexes 2 and 3 of the agenda/published decision report relating to this item. Cllr Theodoulou referred to the Due Regard Statement which accompanied the report.
Cabinet members summarised the key investments within their budgets, including over £4 million for Adult Social Care, £1.5 million for vulnerable families, children and young people, £300k to help people struggling with mental health and £6 million on highways infrastructure.
Confirming that the proposed budget had been reviewed by the council’s scrutiny committees, the Leader of the Council invited Chairman of the Overview and Scrutiny Management Committee, Cllr Brian Oosthuysen, to present the views of the Overview and Scrutiny Management Committee to the meeting.
Cllr Oosthuysen informed members briefing sessions had been held with Directors and Cabinet Members throughout November 2016, with an opportunity for scrutiny members to scrutinise the draft budget in detail during discussions at specific scrutiny committee meetings in January.
Some of the key points highlighted by the scrutiny report included; a request from the Environment and Communities Scrutiny Committee to extend the duration of the Lengthsman and Highways Local Schemes; support for the proposed additional investment in the Better Care Fund from 2018/19; support for the proposed additional investment in Social Workers, (following recommendations from the Social Worker Task Group Review).
The scrutiny report, (published as a supporting document to item 6 of the council agenda), was noted. Please refer to the following link to view ... view the full minutes text for item 6. |
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To seek authorisation for the Council to participate in a collaborative tendering process led by South Gloucestershire Council for the creation and award of a sub-regional framework for the provision of leaving care/independent living settings. Additional documents: Decision: Cllr Paul McLain, Cabinet Member: Children and Young People and Strategic Commissioning, sought approval for the council to participate in a collaborative tendering process led by South Gloucestershire Council for the creation and award of a sub-regional framework for the provision of leaving care or independent living settings.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
Authorise the Commissioning Director: Children and Families to:
1 Participate in a competitive tendering process compliant with the provisions of Schedule 3 of the Public Contracts Regulations 2015 (SI 2015/102) and conducted by South Gloucestershire Council as the lead authority for the award of a four year South West sub-regional Framework Agreement (the Framework) commencing on the 1st July 2017 for the provision of leaving care/independent living settings.
2 Enter into a Participation Agreement with South Gloucestershire Council to give effect to the recommendation above and pay South Gloucestershire Council up to £5,000 (tbc) as a contribution to their costs in acting as lead authority for the procurement of the Framework.
3 Enter into such number of call-off contracts (placements) as are required to meet the Council’s responsibility to provide services for Care Leavers who require Independent Supported Living.
Minutes: Cllr Paul McLain, Cabinet Member: Children and Young People and Strategic Commissioning, sought authorisation to participate in a tendering process for the creation and award of a sub-regional framework for the provision of leaving care or independent living settings.
Cllr McLain explained that the council had a duty to provide sufficient and appropriate accommodation for Young People when leaving care. Referring to some of the benefits that might be anticipated from the proposals, he informed members that the purpose of the report was to discharge this duty by participating in a collaborative arrangement led by South Gloucestershire Council.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
Authorise the Commissioning Director: Children and Families to:
1 Participate in a competitive tendering process compliant with the provisions of Schedule 3 of the Public Contracts Regulations 2015 (SI 2015/102) and conducted by South Gloucestershire Council as the lead authority for the award of a four year South West sub-regional Framework Agreement (the Framework) commencing on the 1st July 2017 for the provision of leaving care/independent living settings.
2 Enter into a Participation Agreement with South Gloucestershire Council to give effect to the recommendation above and pay South Gloucestershire Council up to £5,000 as a contribution to their costs in acting as lead authority for the procurement of the Framework.
3 Enter into such number of call-off contracts (placements) as are required to meet the Council’s responsibility to provide services for Care Leavers who require Independent Supported Living.
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Gloucester South West Bypass (GSWB) – Llanthony Road Improvements To seek approval to underwrite the risk of the County Council not receiving all of the committed Growth Deal funding scheduled for 2018/19, thereby allowing the land acquisition to be brought forward from 2018/19 to 2017/18.
To proceed with the making of all orders required to proceed with the scheme.
Additional documents: Decision: Cllr Nigel Moor, Cabinet Member: Fire, Planning and Infrastructure, sought approval to underwrite the risk of the County Council not receiving all of the committed Growth Deal funding scheduled for 2018/19, thereby allowing the land acquisition to be brought forward from 2018/19 to 2017/18. Cabinet to also consider the making of orders required to proceed with the scheme.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
(1) Make provision to allow the County Council to underwrite the risk of the County Council not receiving all of the committed Growth Deal funding scheduled for 2018/19;
(2) Commence land acquisition via Compulsory Purchase Order (CPO) in addition to negotiated settlement route allowing the land acquisition to commence in financial year 2017/18; and
(3) Make any other ancillary orders that might be required to successfully implement the scheme. Minutes: Cllr Nigel Moor, Cabinet Member: Fire, Planning and Infrastructure, sought approval to underwrite the risk of the council not receiving all of the committed Growth Deal funding scheduled for 2018/19 by allowing land acquisition intentions relating to road improvements at the Llanthony Road section of the Gloucester South West Bypass to be brought forward from 2018/19 to 2017/18.
Cllr Moor explained that the proposed scheme involved the acquisition of third party land to enable the widening of the road to take place. The land in question was currently in the ownership of various owners with the proposed scheme requiring demolition of some of the commercial buildings currently in use.
Funding to be provided by two main funding streams; Gloucestershire County Council and GFirst Local Enterprise Partnership. Members noted the support from Gloucester residents and the importance of developer contributions in taking the scheme forward
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
(1) Make provision to allow the County Council to underwrite the risk of the County Council not receiving all of the committed Growth Deal funding scheduled for 2018/19;
(2) Commence land acquisition via Compulsory Purchase Order (CPO) in addition to negotiated settlement route allowing the land acquisition to commence in financial year 2017/18; and
(3) Make any other ancillary orders that might be required to successfully implement the scheme. |
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A40 Over Roundabout Improvement Scheme To seek approval to conduct a legally compliant, competitive, tender process for the purpose of awarding a contract to carry out construction works in accordance with the detailed design of the A40 Roundabout Improvement Scheme. Additional documents: Decision: Cllr Nigel Moor, Cabinet Member: Fire, Planning and Infrastructure, sought approval to conduct a legally compliant, competitive, tender process for the purpose of awarding a contract to carry out construction works in accordance with the detailed design of the A40 Roundabout Improvement Scheme.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
Authorise the Commissioning Director, Communities & Infrastructure to:
1) Conduct a legally compliant competitive tender process for the award of a works contract to a single supplier for the construction of the A40 Over Roundabout Improvement Scheme; and
2) Upon conclusion of the competitive tender process, and in consultation with the Lead Cabinet Member for Fire, Planning and Infrastructure, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the works OR, in the event that the preferred provider for the contract is either unable or unwilling to enter into that contract, to enter into such contract with the next willing highest placed suitably qualified provider. Minutes: Cllr Nigel Moor, Cabinet Member: Fire, Planning and Infrastructure, sought approval to conduct a legally compliant, competitive, tendering process for the purpose of awarding a contract to carry out construction works in accordance with the detailed design of the A40 Roundabout Improvement Scheme.
Cllr Moor highlighted some of the benefits from addressing congestion issues at the A40 Over roundabout and the relevance of Section 106 developer contributions in enabling construction works to commence within proposed timescales. Accentuating the merits of the design proposals and the civil engineering skills relating to the scheme, Cllr Moor also referred to the economic advantages of making Gloucester accessible to some of the more rural parts of Gloucestershire.
It was noted that a Due Regard Statement had not been produced for this item. Consideration of the public sector equality duty referred to in Section 149 of the Equality Act 2010 had, however, been considered during development of the council’s Integrated Transport Plan.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
Authorise the Commissioning Director, Communities & Infrastructure to:
1) Conduct a legally compliant competitive tender process for the award of a works contract to a single supplier for the construction of the A40 Over Roundabout Improvement Scheme; and
2) Upon conclusion of the competitive tender process, and in consultation with the Lead Cabinet Member for Fire, Planning and Infrastructure, to enter into a contract with the preferred provider evaluated as offering the Council best value for money for delivery of the works OR, in the event that the preferred provider for the contract is either unable or unwilling to enter into that contract, to enter into such contract with the next willing highest placed suitably qualified provider. |
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Investing in Support for Homeless Vulnerable People - Interim Arrangements To seek endorsement of the council’s continued involvement with district councils in developing and reviewing services for homeless, vulnerable people. Additional documents: Decision: Cllr Kathy Williams, Cabinet Member: Long-Term Care sought to endorse the council’s continued involvement with district councils in developing and reviewing services for homeless, vulnerable people.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
1) a) Note the Social Impact Bond investment of up to £990k as detailed in section 5 of the report, which will enable personalised support to rough sleepers and individuals entrenched within the homelessness system and provide link workers to support each individual to navigate their journey away from homelessness to positive, sustainable outcomes.
b) Endorse the council’s continued involvement, with district councils, in developing the Social Impact Bond and review of services to homeless vulnerable people.
2) Delegate authority to the Commissioning Director: Children and Families, in consultation with Cabinet Member Long Term Care, to:
a) Direct award interim contracts to the five incumbent providers of each of the contracts for homeless vulnerable adults, as listed in Section A of Appendix A of the published decision report, so that they should all expire 30th September 2018, and
b) Exercise contractual options to extend the existing contracts for accommodation-based support for homeless young vulnerable people with each of the six providers, as listed in Section B of Appendix A of this report, for a further period of 1 year, commencing on 1 July 2017, and then, vary such contracts to extend their terms by a further three month period to expire 30th September 2018 on the basis set out in Section C of Appendix A to the published decision report,
for the purpose of aligning contract end dates to enable their alignment with future plans as described in section 9 of the decision report. Minutes: Cllr Kathy Williams, Cabinet Member: Long-Term Care sought to endorse the council’s continued involvement with district councils in developing and reviewing services for homeless, vulnerable people.
Cllr Williams reinforced the need to ensure pro-active services were in place to assist homeless people rebuild their lives within the wider community. It was noted that a small number of individuals had been homeless for a long period of time and for whom rough sleeping had become a permanent way of life.
Cllr Williams informed members that work undertaken as part a long term strategy with partners and district councils had resulted in securing up to £990k from the Department Communities and Local Government to fund a local social impact bond. This had been the result of a successful partnership application submission and reflected some of the good work intended by the council and district councils to provide support to the homeless people of Gloucestershire.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
1) a) Note the Social Impact Bond investment of up to £990k as detailed in section 5 of the report, which will enable personalised support to rough sleepers and individuals entrenched within the homelessness system and provide link workers to support each individual to navigate their journey away from homelessness to positive, sustainable outcomes.
b) Endorse the council’s continued involvement, with district councils, in developing the Social Impact Bond and review of services to homeless vulnerable people.
2) Delegate authority to the Commissioning Director: Children and Families, in consultation with Cabinet Member Long Term Care, to:
a) Direct award interim contracts to the five incumbent providers of each of the contracts for homeless vulnerable adults, as listed in Section A of Appendix A of the published decision report, so that they should all expire 30th September 2018, and
b) Exercise contractual options to extend the existing contracts for accommodation-based support for homeless young vulnerable people with each of the six providers, as listed in Section B of Appendix A of this report, for a further period of 1 year, commencing on 1 July 2017, and then, vary such contracts to extend their terms by a further three month period to expire 30th September 2018 on the basis set out in Section C of Appendix A to the published decision report,
for the purpose of aligning contract end dates to enable their alignment with future plans as described in section 9 of the decision report. |
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Proposal to develop an intensive intervention service for children and young people To seek approval to develop an intensive intervention service for the most vulnerable at risk young people. To jointly develop this service with the Gloucestershire Clinical Commissioning Group in order that more effective use is made of total spend and resources. Additional documents: Decision: Cllr Paul McLain, Cabinet Member: Children & Young People and Strategic Commissioning sought approval to develop an intensive intervention service for the most vulnerable at risk young people.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
1. Approve the proposal to develop an Intensive Intervention Service for Young People, and
2. Authorise the Commissioning Director, Children and Families, in consultation with the Cabinet Member for Children and Young People and Strategic Commissioning, to enter into a formal joint funding agreement with Gloucestershire Clinical Commissioning Group, if required, to invest in the Intensive Intervention Service. Minutes: Cllr Paul McLain, Cabinet Member: Children & Young People and Strategic Commissioning sought approval to develop an intensive intervention service for the most vulnerable at risk young people.
Cllr McLain believed the proposals represented a radical new approach to addressing the needs and complex issues affecting some young people’s lives, continuing into adult life.
Drawing attention to the proposed joint working arrangement with the Gloucestershire Clinical Commissioning Group, Cllr McLain advised members that by providing a ‘wrap around service’ for children and young people with complex issues would hopefully allow them to lead normal lives.
Cllr McLain urged members to support the proposals.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
1. Approve the proposal to develop an Intensive Intervention Service for Young People, and
2. Authorise the Commissioning Director, Children and Families, in consultation with the Cabinet Member for Children and Young People and Strategic Commissioning, to enter into a formal joint funding agreement with Gloucestershire Clinical Commissioning Group, if required, to invest in the Intensive Intervention Service. |
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Priors and Oakley Flood Alleviation Scheme To seek approval of a legal strategy to enable the implementation of the Priors and Oakley Flood Alleviation Scheme, Cheltenham.
Please note: this report contains both exempt and non-exempt information.
If cabinet members wish to discuss the exempt information contained in the appendices to the published report, consideration must first be given to whether the public should be excluded from the meeting by passing the following resolution: -
In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public to be excluded from the meeting for this item of business because it is likely that, if members of the public were present there would be disclosure to them of exempt information as defined in Paragraphs 1 and 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.
Additional documents:
Decision: Cllr Vernon Smith, Cabinet Member: Highways and Flood sought approval of a legal strategy to enable the implementation of the Priors and Oakley Flood Alleviation Scheme, Cheltenham.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report, including the exempt annex, and,
RESOLVED to:
i. Subject to the granting of planning permission, approve the use of Section 64 of the Land Drainage Act 1991 to issue a notice on the relevant landowners for the purpose of undertaking the construction of a flood alleviation scheme in relation to the land outlined red in the planning application 17/00017/FUL;
ii. Settle compensation claims from affected landowners arising from the interference in their use of land affected by the work if it can be shown that injury is sustained by reason of the exercise of the Council to construct the flood alleviation asset, the periods of time when the storage basins fill with surface water and the occasions when maintenance and inspection is undertaken, and;
iii. Delegate authority to the Commissioning Director for Communities and Infrastructure in consultation with the Lead Cabinet member for Highways and Flood and the S151 officer, to undertake such ancillary steps necessary to;
(a) Exercise the powers contained in the FWMA 2010 to approve the designation of the flood risk management asset on completion and, subject to the granting of planning permission, and
(b) Undertake such ancillary steps necessary to implement the recommendations set out above in paras (i), (ii),and (iii)
Prior to the discussion, members were advised that, should Cabinet wish to discuss the contents of the exempt annex at the meeting, consideration would need to be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. Cabinet agreed to consider the item without reference to the exempt information. Minutes: Cllr Vernon Smith, Cabinet Member: Highways and Flood sought approval of a legal strategy to enable the implementation of the Priors and Oakley Flood Alleviation Scheme, Cheltenham.
Members noted a correction to recommendation iii (b) and deletion of the reference to paragraph iv).
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report, including the exempt annex, and,
RESOLVED to:
i. Subject to the granting of planning permission, approve the use of Section 64 of the Land Drainage Act 1991 to issue a notice on the relevant landowners for the purpose of undertaking the construction of a flood alleviation scheme in relation to the land outlined red in the planning application 17/00017/FUL;
ii. Settle compensation claims from affected landowners arising from the interference in their use of land affected by the work if it can be shown that injury is sustained by reason of the exercise of the Council to construct the flood alleviation asset, the periods of time when the storage basins fill with surface water and the occasions when maintenance and inspection is undertaken, and;
iii. Delegate authority to the Commissioning Director for Communities and Infrastructure in consultation with the Lead Cabinet member for Highways and Flood and the S151 officer, to undertake such ancillary steps necessary to;
(a) Exercise the powers contained in the FWMA 2010 to approve the designation of the flood risk management asset on completion and, subject to the granting of planning permission, and
(b) Undertake such ancillary steps necessary to implement the recommendations set out above in paragraphs (i), (ii),and (iii)
Prior to the discussion, members were advised that, should Cabinet wish to discuss the contents of the exempt Annex at the meeting, consideration would need to be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. Cabinet agreed to consider the item without reference to the exempt information. |
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Contract Award: Fastershire Broadband Strategy Stage 3 - Lots 3C, 3D, 3E and 4 To authorise the Commissioning Director: Communities and Infrastructure to award contracts for Stage 3 Lots 3c, 3d, 3e and 4 of the Fastershire Broadband Strategy 2015 – 2018 for the deployment of superfast broadband in Gloucestershire, (and Herefordshire), and to award contracts for delivery of Lots 3a and 3b.
Please note: this report contains both exempt and non-exempt information.
If cabinet members wish to discuss the exempt information contained in the appendices to the published report, consideration must first be given to whether the public should be excluded from the meeting by passing the following resolution: -
In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public to be excluded from the meeting for this item of business because it is likely that, if members of the public were present there would be disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.
Additional documents:
Decision: Cllr Mark Hawthorne, Leader of Council, sought to authorise the Commissioning Director: Communities and Infrastructure to award the contracts for Stage 3 Lots 3c, 3d, 3e and 4 of the Fastershire Broadband Strategy 2015 – 2018, for the deployment of superfast broadband in Gloucestershire, (and Herefordshire), and to award the contracts for delivery of Lots 3a and 3b.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
Authorise the Commissioning Director: Communities and Infrastructure, in consultation with the Leader of the Council and Director of Strategic Finance, to:
(a) Award a contract to the highest scoring supplier
(namely “Gigaclear”) that
was identified in a competitive procurement process carried out by
Herefordshire Council, (in its role on the joint Gloucestershire
County Council and Herefordshire Council Fastershire project), for the deployment of
superfast broadband in Gloucestershire (and
Herefordshire). Such a contract shall
require Gigaclear to (i) deliver fibre broadband infrastructure within
the areas described in Lot 3c, (South Herefordshire
& West Gloucestershire), Lot 3d, (North
Gloucestershire), Lot 3e, (South Gloucestershire)
and Lot 4, (North Herefordshire) and (ii) provide
gap funding in respect thereof. The maximum value of such a
contract, (for Lots 3c, 3d, 3e and 4), shall be £12.7m, (made
up of £5.14m to be contributed by Gloucestershire County
Council and £7.56m to be
contributed by Herefordshire Council).
Such a contract shall include an option to increase Herefordshire
Council’s Lot 3c subsidy contribution by no more than
£1.4m in accordance with the original published subsidy limit
set out in the ITT. Such an option may
be exercised only if a delivery plan has been agreed by
Gloucestershire County Council’s Commissioning
Director. The term of such contract
shall expire seven years after the final infrastructure payment is
made, (anticipated to be December 2019). The said contract
shall not be entered into with Gigaclear until Herefordshire Council has provided
its approval, therefore; (b) Subject to the
positive conclusion of BDUKs due diligence, to award a contract to
the highest scoring supplier that was identified in a competitive
procurement process carried out between September and November 2016
for the deployment of superfast broadband in Gloucestershire (and
Herefordshire). Such contract shall
require the highest scoring supplier to i) deliver fibre broadband infrastructure within
the areas described in Lot 3a (Cheltenham and
Gloucester) and Lot 3b (Hereford). The value of such contract shall be £910k
(made up of £0.691m to be contributed by Gloucestershire
County Council and £0.219m to be contributed by Herefordshire
Council). The term of such contract
shall expire seven years after the final infrastructure payment
(anticipated to be December 2019). The said contract shall not be entered into
with the highest scoring supplier until Herefordshire Council has
provided its approval therefore; . (c) Take all operational decisions in relation to (i) the approved £0.58m of uncommitted funds detailed as “Future Procurements and Contract Extensions” in the table below, (ii) further ERDF and EAFRD European ... view the full decision text for item 13. Minutes: Cllr Mark Hawthorne, Leader of Council, summarised the positive progress in bringing superfast broadband to Gloucestershire. This report sought to authorise the next phases of the work.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and,
RESOLVED to:
Authorise the Commissioning Director: Communities and Infrastructure, in consultation with the Leader of the Council and Director of Strategic Finance, to:
(a) Award a contract to the highest scoring supplier
(namely “Gigaclear”) that
was identified in a competitive procurement process carried out by
Herefordshire Council, (in its role on the joint Gloucestershire
County Council and Herefordshire Council Fastershire project), for the deployment of
superfast broadband in Gloucestershire (and
Herefordshire). Such a contract shall
require Gigaclear to (i) deliver fibre broadband infrastructure within
the areas described in Lot 3c, (South Herefordshire
& West Gloucestershire), Lot 3d, (North
Gloucestershire), Lot 3e, (South Gloucestershire)
and Lot 4, (North Herefordshire) and (ii) provide
gap funding in respect thereof. The maximum value of such a
contract, (for Lots 3c, 3d, 3e and 4), shall be £12.7m, (made
up of £5.14m to be contributed by Gloucestershire County
Council and £7.56m to be
contributed by Herefordshire Council).
Such a contract shall include an option to increase Herefordshire
Council’s Lot 3c subsidy contribution by no more than
£1.4m in accordance with the original published subsidy limit
set out in the ITT. Such an option may
be exercised only if a delivery plan has been agreed by
Gloucestershire County Council’s Commissioning
Director. The term of such contract
shall expire seven years after the final infrastructure payment is
made, (anticipated to be December 2019). The said contract
shall not be entered into with Gigaclear until Herefordshire Council has provided
its approval, therefore; (b) Subject to the
positive conclusion of BDUKs due diligence, to award a contract to
the highest scoring supplier that was identified in a competitive
procurement process carried out between September and November 2016
for the deployment of superfast broadband in Gloucestershire (and
Herefordshire). Such contract shall
require the highest scoring supplier to i) deliver fibre broadband infrastructure within
the areas described in Lot 3a (Cheltenham and
Gloucester) and Lot 3b (Hereford). The value of such contract shall be £910k
(made up of £0.691m to be contributed by Gloucestershire
County Council and £0.219m to be contributed by Herefordshire
Council). The term of such contract
shall expire seven years after the final infrastructure payment
(anticipated to be December 2019). The said contract shall not be entered into
with the highest scoring supplier until Herefordshire Council has
provided its approval therefore; . (c) Take all operational decisions in relation to (i) the approved £0.58m of uncommitted funds detailed as “Future Procurements and Contract Extensions” in the table below, (ii) further ERDF and EAFRD European Funding (subject to approval); and (iii) the possible reinvestment of any underspend from previous stages of the approved Fastershire Broadband Strategy.
Prior to the discussion, members were advised that, should Cabinet ... view the full minutes text for item 13. |
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Schedule of Proposed Disposals To approve the Schedule of Disposals proposed to meet the three year Meeting The Challenge 2 capital receipt target of £60 million covering the period 2015/16 to 2017/18.
Please note: this report contains both exempt and non-exempt information.
If cabinet members wish to discuss the exempt information contained in the appendices to the published report, consideration must first be given to whether the public should be excluded from the meeting by passing the following resolution: -
In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public to be excluded from the meeting for this item of business because it is likely that, if members of the public were present there would be disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighs the public interest in disclosing the information to the public. Additional documents:
Decision: Cllr Ray Theodoulou, Cabinet Member: Finance and Change sought approval of the Schedule of Disposals proposed to meet the three year ‘Meeting The Challenge 2’ capital receipt target of £60 million covering the period 2015/16 to 2017/18.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, in line with the Policy for the Disposal of Property:
RESOLVED to:
1) Confirm that those sites described at Appendix A (Exempt) which have previously been declared surplus by Cabinet in September 2016 and not yet disposed of, continue to be declared surplus to requirements
2) Declare the sites listed on the proposed Schedule of Disposals Appendix B (Exempt) surplus to the Council’s land and property requirements,
and in relation to both these schedules, delegate authority to the Head of Property Services to dispose of the sites in consultation with the Cabinet Member for Finance and Change.
Prior to the discussion, members were advised that, should Cabinet wish to discuss the contents of the exempt information at the meeting, consideration would need to be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. Cabinet agreed to consider the item without reference to the exempt information. Minutes: Cllr Ray Theodoulou, Cabinet Member: Finance and Change sought approval of the Schedule of Disposals proposed to meet the three year ‘Meeting The Challenge 2’ capital receipt target of £60 million covering the period 2015/16 to 2017/18.
Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, in line with the Policy for the Disposal of Property:
RESOLVED to:
1) Confirm that those sites described at Appendix A (Exempt) which have previously been declared surplus by Cabinet in September 2016 and not yet disposed of, continue to be declared surplus to requirements
2) Declare the sites listed on the proposed Schedule of Disposals Appendix B (Exempt) surplus to the Council’s land and property requirements,
and in relation to both of these schedules, delegate authority to the Head of Property Services to dispose of the sites in consultation with the Cabinet Member for Finance and Change.
Prior to the discussion, members were advised that, should Cabinet wish to discuss the contents of the exempt information included in Appendix A and Appendix B, consideration would need to be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.
Cabinet agreed to consider the item without reference to the exempt information. |