Issue - meetings

Plan for the Minor Adaptations Service and Servicing and Repair of Community Equipment

Meeting: 22/11/2023 - Cabinet (Item 9)

9 Plan for the Minor Adaptations Service and Servicing and Repair of Community Equipment pdf icon PDF 181 KB

Additional documents:

Decision:

Cllr Carole Allaway Martin sought Cabinet approval to undertake a procurement exercise and award contracts that will enable the council to continue to provide, with effect from 1st August 2024, minor adaptation services and the servicing and repair services of community equipment. The services are available for all ages. The continued provision of such services would enable the council to discharge its statutory duty under the Care Act 2014 by providing support to individuals that enables them to stay independent and safe within their own homes.

 

Having considered all the information, Cabinet noted the report and

 

RESOLVED to

 

 

Delegate authority to the Executive Director of Adult Social Care, Wellbeing and Communities in consultation with the Cabinet Member for Adult Social Care Commissioning to:

1. Conduct a competitive procurement process in respect of a contract or (as appropriate) contracts for the supply of various community equipment and adaptations related services, divided into the following four lots:

i. Lot 1: Community equipment servicing, maintenance, and repair services.

ii. Lot 2: Installation, support, maintenance, removal, and collection services in respect of ceiling track hoist equipment.

iii. Lot 3: Installation, support, maintenance, removal and collection services in respect of modular ramping equipment.

iv. Lot 4: General minor works: comprising installation and removal services in respect of minor aids and adaptations, together with minor plumbing, electrical and carpentry works.

 

Such lots may be awarded to the same tenderer under a single contract or to a number of separate tenderers under not more than 4 separate contracts whose term(s) shall each continue for an initial period of 3 years and include options to extend their term for a further period of 2 years on its third and fifth anniversaries (ie, 3+2+2 years).

2. Award such contract or (as appropriate) contracts to the preferred tenderer(s); and

3. Determine whether to exercise the option to extend the term of such contract(s) for a further period of 2 years on its third and fifth anniversaries.

Minutes:

9.1      Cllr Carole Allaway Martin sought Cabinet approval to undertake a procurement exercise and award contracts that will enable the council to continue to provide, with effect from 1st August 2024, minor adaptation services and the servicing and repair services of community equipment. The services were available for all ages. The continued provision of such services would enable the council to discharge its statutory duty under the Care Act 2014 by providing support to individuals that enables them to stay independent and safe within their own homes.

 

9.2      The current contracts for minor adaptations and the service and repair of community equipment would be coming to an end on 31st July 2024. A new procurement and contractual arrangement needed to be put in place to succeed them.

 

9.3      Evaluation and engagement had been completed and the recommended service model and procurement approach with a number of lots would mitigate potential risks such as limited market interest due to the size and value of the contract making the ability to achieve financial viability and continued service improvement challenging. Procuring and managing the services jointly would enable a more seamless service, an improved joined up strategically planned approach for health and social care systems within Gloucestershire.The services were available for all ages.

 

9.4      The continued provision of such services would enable the council to discharge its statutory duty under the Care Act 2014 by providing support to individuals that enables them to stay independent and safe within their own homes.

 

 

Having considered all the information, Cabinet noted the report and

 

RESOLVED to

 

 

Delegate authority to the Executive Director of Adult Social Care, Wellbeing and Communities in consultation with the Cabinet Member for Adult Social Care Commissioning to:

1. Conduct a competitive procurement process in respect of a contract or (as appropriate) contracts for the supply of various community equipment and adaptations related services, divided into the following four lots:

i. Lot 1: Community equipment servicing, maintenance, and repair services.

ii. Lot 2: Installation, support, maintenance, removal, and collection services in respect of ceiling track hoist equipment.

iii. Lot 3: Installation, support, maintenance, removal and collection services in respect of modular ramping equipment.

iv. Lot 4: General minor works: comprising installation and removal services in respect of minor aids and adaptations, together with minor plumbing, electrical and carpentry works.

 

Such lots may be awarded to the same tenderer under a single contract or to a number of separate tenderers under not more than 4 separate contracts whose term(s) shall each continue for an initial period of 3 years and include options to extend their term for a further period of 2 years on its third and fifth anniversaries (ie, 3+2+2 years).

2. Award such contract or (as appropriate) contracts to the preferred tenderer(s); and

3. Determine whether to exercise the option to extend the term of such contract(s) for a further period of 2 years on its third and fifth anniversaries.