Issue - meetings

Cllr Kathy Williams, Cabinet Member for Adult Social Care Delivery, sought Cabinet approval for the phased procurement of new, greener, vans for Gloucestershire Industrial Services (GIS) to support vulnerable people living at home.

Having considered all of the information, Cabinet noted the report and

RESOLVED to:

Delegate authority to the Executive Director of Economy, Environment & Infrastructure, in consultation with Director of Operations for Adult Social Care and the Cabinet Member for Adult Social Care Delivery to:

1. Conduct a mini-competition processes under Lot 2 of the Crown Commercial Services (CCS) Vehicle Purchase RM6244 Framework Agreement in respect of a call-off contract for the supply of 10 electric 3.5t Box Vans to meet the immediate business requirements (phase 1).

2. Award such call-off contracts to any preferred tenderer(s) as required.

3. Carry out a study of charging capacity, vehicle utilisation, demand and requirements and report back to a future Cabinet meeting with proposals and recommendations for the replacement of the rest of the GIS fleet as part of a phase 2 approach.

16.1    Cllr Kathy Williams, Cabinet Member for Adult Social Care Delivery, sought Cabinet approval for the phased procurement of new, greener, vans for Gloucestershire Industrial Services (GIS) to support vulnerable people living at home.

16.2    This report was relating to 10 new electric 3.5tonne vans (EV’s) for Gloucestershire Industrial Services (GIS) as part of a phased approach to replace up to 20 new electric vans. The GIS workforce used 3.5tonne vehicles to deliver, collect, maintain, and adapt medical and telecare equipment to support people in their homes. The GIS fleet was ageing, cost more to maintain, were more polluting than modern vehicles and were coming to the end of their useful life.

16.3    Corporate Fleet Unit (CFU) were changing the way the Council replaced the fleet; no longer replacing vehicles on a like for like basis but instead buying greener vehicles that would reduce the council's greenhouse gas emissions and help achieve the targets in the Climate Change Strategy.

16.4    CFU would carry out a study of charging capacity, vehicle utilisation, demand and requirements at GIS and report back to a future Cabinet meeting with proposals and recommendations for the replacement of the rest of the GIS fleet as part of a phase 2 approach.

16.5    £678,805 of capital funding was secured in the 2021/22 budget, and this was sufficient to cover the procurement of phase 1 vehicles. Learnings from and cost of phase 1 would inform the approach needed for phase 2. The vehicles would be procured using the Crown Commercial Services (CCS) Vehicle Purchase RM6060 Framework

16.6    Funding for electric charging infrastructure at GIS was not covered by the paper and was through the council’s approved budgets for EV infrastructure and Climate Action Fund. New vehicles would be purchased taking into account whole life cost considerations to ensure they were best value for money, the most fit for purpose vehicle, while adhering to Gloucestershire ULEV and climate change strategy.

Having considered all of the information, Cabinet noted the report and

RESOLVED to:

Delegate authority to the Executive Director of Economy, Environment & Infrastructure, in consultation with Director of Operations for Adult Social Care and the Cabinet Member for Adult Social Care Delivery to:

1. Conduct a mini-competition processes under Lot 2 of the Crown Commercial Services (CCS) Vehicle Purchase RM6244 Framework Agreement in respect of a call-off contract for the supply of 10 electric 3.5t Box Vans to meet the immediate business requirements (phase 1).

2. Award such call-off contracts to any preferred tenderer(s) as required.

3. Carry out a study of charging capacity, vehicle utilisation, demand and requirements and report back to a future Cabinet meeting with proposals and recommendations for the replacement of the rest of the GIS fleet as part of a phase 2 approach.