Issue - meetings

Cllr Dom Morris sought Cabinet approval for the award of a parking and enforcement related ICT contract, divided into three separate contracts, to replace the council’s existing parking and enforcement related ICT services contracts.

Having considered all of the information, Cabinet noted the report and

RESOLVED to:

1. Approve, without further competition, the award of the following three

separate Call-Off Contracts under Lot 4 of the Eastern Shires

Procurement Organisation (ESPO) Framework Agreement to the

preferred tenderer, namely Chipside Limited, in accordance with the direct

award criteria thereunder, for the purpose of replacing the council’s

existing parking and enforcement related ICT services contracts:

(a) Call-Off Contract 1: Relating to the supply of an ICT back-office endto-

end Penalty Charge Notice (PCN) management system;

(b) Call-Off Contract 2: Relating to the supply of PCN correspondence

management services;

(c) Call-Off Contract 3: Relating to the supply of a cashless parking and

permit management system.

Each of the proposed Call-Off Contracts shall continue for an initial period

of 7 years and include an option to extend their terms for a further period

of not more than 3 years.

2. Delegate authority to the Executive Director of Economy, Environment

and Infrastructure to determine whether to exercise the option to extend

the term of each of the said Call-Off Contracts for a further period of not

more than 3 years on the expiry of the initial 7-year terms.

Cllr Dom Morris sought Cabinet approval for the award of a parking and enforcement related ICT contract, divided into three separate contracts, to replace the council’s existing parking and enforcement related ICT services contracts.

The Parking team managed the council’s parking and enforcement activities. To support this the council utilised three key ICT systems, namely: A PCN Back office management system (including correspondence management), cashless parking (pay and display) system and a virtual permit management system.

The current contracts that were in place expire at the end of August 2023 and the council had a requirement for new contracting arrangements for these systems after this date.

It was proposed that Cabinet approved, without further competition, the award of the following three separate Call-Off Contracts under Lot 4 of the Eastern Shires Procurement Organisation Framework Agreement to the preferred tenderer to replace the council’s existing parking and enforcement related ICT services contracts

Each of the proposed Call-Off Contracts should continue for an initial period of 7 years and include an option to extend their terms for a further period of not more than 3 years. The proposal had been arrived at following a detailed options appraisal and extensive market testing. The costs of the contracts could be met from existing parking revenue budgets. Full costs are outlined under the Resource Implications section of the report.

Having considered all of the information, Cabinet noted the report and

RESOLVED to:

1. Approve, without further competition, the award of the following three

separate Call-Off Contracts under Lot 4 of the Eastern Shires

Procurement Organisation (ESPO) Framework Agreement to the

preferred tenderer, namely Chipside Limited, in accordance with the direct

award criteria thereunder, for the purpose of replacing the council’s

existing parking and enforcement related ICT services contracts:

(a) Call-Off Contract 1: Relating to the supply of an ICT back-office endto-

end Penalty Charge Notice (PCN) management system;

(b) Call-Off Contract 2: Relating to the supply of PCN correspondence

management services;

(c) Call-Off Contract 3: Relating to the supply of a cashless parking and

permit management system.

Each of the proposed Call-Off Contracts shall continue for an initial period

of 7 years and include an option to extend their terms for a further period

of not more than 3 years.

2. Delegate authority to the Executive Director of Economy, Environment

and Infrastructure to determine whether to exercise the option to extend

the term of each of the said Call-Off Contracts for a further period of not

more than 3 years on the expiry of the initial 7-year terms.