Issue - meetings

Cllr Philip Robinson sought Cabinet approval to procure and award a contract for the supply of:

a) bus pass production, management, and statistical analysis services;

b) a back-office client management system for use by Council staff to manage card production, activity, and auditing;

c) a customer portal for use by Gloucestershire residents to process orders for concessionary bus passes (applications and/or replacements); and

d) concessionary fare reimbursement services.

Having considered all of the information, Cabinet noted the report and

RESOLVED to:

Delegate  authority to the Executive Director: Economy, Environment and Infrastructure, in consultation with the Cabinet Member for Economy, Education and Skills to:

1. Conduct a compliant procurement process in respect of a contract for the supply of (a) bus pass production, management, and statistical analysis services; (b) a back-office client management system for use by Council staff to manage card production, activity and auditing; (c) a customer portal for use by Gloucestershire residents to process orders for concessionary bus passes (applications and/or replacements); and (d) concessionary fare reimbursement services. Such contract shall continue for an initial period of 5 years and include an option to extend its term for a further period of not more than 2 years.

2. Award such contract to the preferred tenderer. This will enable the Council to continue to fulfil its statutory duty as Local Transport Authority.

3. Determine whether to exercise the option to extend the term of such contract on the expiry of the initial term 5 year term.

Cllr Philip Robinson sought Cabinet approval to procure and award a contract for the supply of:

a) bus pass production, management, and statistical analysis services;

b) a back-office client management system for use by Council staff to manage card production, activity, and auditing;

c) a customer portal for use by Gloucestershire residents to process orders for concessionary bus passes (applications and/or replacements); and

d) concessionary fare reimbursement services.

This was for an initial period of 5 years with a potential extension of no more than 2 years. This would allow the council to fulfil its statutory obligations. The total value of the contract was £924,000.

He referred to the Equality Impact Assessment stating that this was a well written and interesting document. He thanked the officers who had written it.

Having considered all of the information, Cabinet noted the report and

RESOLVED to:

Delegate  authority to the Executive Director: Economy, Environment and Infrastructure, in consultation with the Cabinet Member for Economy, Education and Skills to:

1. Conduct a compliant procurement process in respect of a contract for the supply of (a) bus pass production, management, and statistical analysis services; (b) a back-office client management system for use by Council staff to manage card production, activity and auditing; (c) a customer portal for use by Gloucestershire residents to process orders for concessionary bus passes (applications and/or replacements); and (d) concessionary fare reimbursement services. Such contract shall continue for an initial period of 5 years and include an option to extend its term for a further period of not more than 2 years.

2. Award such contract to the preferred tenderer. This will enable the Council to continue to fulfil its statutory duty as Local Transport Authority.

3. Determine whether to exercise the option to extend the term of such contract on the expiry of the initial term 5 year term.