Issue - meetings

Support and Maintenance Contract in respect of the Capita ONE Education Casework Management System

Meeting: 11/03/2020 - Cabinet (Item 6)

6 Capita ONE Education Casework Management Software System pdf icon PDF 110 KB

To seek approval to procure a new software support and maintenance contract in respect of the Capita ONE Education casework system, following expiry of the current contract in March 2020.

Decision:

Cllr Patrick Molyneux, Cabinet Member for Economy, Education and Skills, sought approval to procure a new software support and maintenance contract in respect of the council’s Capita ONE Education casework system.

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

           

RESOLVED to:

 

Delegate authority to the Director of Digital and People Services in consultation with the Cabinet Member for Economy, Education and Skills and the Director of Education to:

 

(1) Award to the successful supplier, without further competition (i.e. direct award), a three year software support and maintenance call-off contract in respect of the product known as Capita ONE Education” under Kent County Council Framework Agreement (KCS) (Y16018) in accordance with the rules of that framework. The proposed contract will include an option to extend its term by up to two (2) further years.

 

Such contract will enable the Council to continue to support the Education Service within GCC with their Information Management System requirements.

 

(2) Authorise the Head of ICT, in consultation with the Director of Education, to review on an annual basis the Capita ONE modules supported under the proposed contract (described in section 2 of this Report) in order to confirm which of them are no longer required and should therefore, be removed from the proposed contract in accordance with its “change control” provisions.

Minutes:

Cllr Patrick Molyneux, Cabinet Member for Economy, Education and Skills, made a recommendation to cabinet to procure a new software support and maintenance contract in respect of the Capita ONE Education casework system, following expiry of the current contract at the end of March 2020.

 

Outlining the three options included in the report, (to procure a contract from the current providers; to allow the current contract to expire and provide in-house maintenance; and to procure a new management system from an alternative supplier), Cllr Molyneux advised members that to procure the new contract from the current supplier would be the most economically advantageous and least disruptive solution. The second option, (to provide in-house maintenance), could leave the council with no access to the core system, whilst the third option 3, to procure a new system, had encountered issues at other councils.  

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

           

RESOLVED to:

 

Delegate authority to the Director of Digital and People Services in consultation with the Cabinet Member for Economy, Education and Skills and the Director of Education to:

 

(1) Award to the successful supplier, without further competition (i.e. direct award), a three year software support and maintenance call-off contract in respect of the product known as Capita ONE Education” under Kent County Council Framework Agreement (KCS) (Y16018) in accordance with the rules of that framework. The proposed contract will include an option to extend its term by up to two (2) further years.

 

Such contract will enable the Council to continue to support the Education Service within GCC with their Information Management System requirements.

 

(2) Authorise the Head of ICT, in consultation with the Director of Education, to review on an annual basis the Capita ONE modules supported under the proposed contract (described in section 2 of this Report) in order to confirm which of them are no longer required and should therefore, be removed from the proposed contract in accordance with its “change control” provisions.