Issue - meetings

South West Sub-Regional Residential Dynamic Purchasing System

Meeting: 09/10/2019 - Cabinet (Item 9)

9 South West Sub-Regional Residential Dynamic Purchasing System pdf icon PDF 119 KB

To seek approval for Gloucestershire County Council to participate in a competitive tendering process conducted by South Gloucestershire Council (as the lead authority) for the award of a four year (plus) South West Sub-Regional Dynamic Purchasing System (DPS) commencing 1st April 2020 for the provision of independent residential care for looked after children.

Additional documents:

Decision:

Cllr Richard Boyles, Deputy Leader and Cabinet Member for Children’s Safeguarding and Early Years, sought approval for Gloucestershire County Council to participate in a competitive tendering process conducted by South Gloucestershire Council (as the lead authority) for the award of a four year (plus) South West Sub-Regional Dynamic Purchasing System (DPS) commencing 1st April 2020 for the provision of independent residential care for looked after children.

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

           

RESOLVED to:

 

Authorise the Assistant Director for Integrated Children and Families Commissioning to:

 

1      Participate in a public procurement law compliant procurement process conducted by South Gloucestershire Council (as the lead authority) to establish a four year (with the option to extend for a further two years)  Dynamic Purchasing System (to be known as the “South West sub-regional Dynamic Purchasing System” (the “DPS”) commencing on the 1st April 2020 for the provision of independent residential care for looked after children using a light-touch approach;  

 

2      Enter into a Participation Agreement with South Gloucestershire Council to give effect to recommendation 1. above and make a one off  payment to South Gloucestershire Council of £5,000 as a contribution towards their costs in acting as lead authority for the procurement of the DPS;

 

3      Procure such number of call-off contracts (placements) under the DPS as are required to meet the Council’s responsibility to provide residential care services for children and young people who become or are looked after Provided that the value of any single call-off contract will not exceed £499,999.99.  Any single contract under the DPS with a value that exceeds this sum must be the subject of a separate cabinet decision; and

 

4      Report back to Cabinet on an annual basis throughout the continuance of the DPS with details of the aggregate value of all call-off contracts  that have been awarded by the Council under the DPS in the preceding year.

 

 

 

Minutes:

Cllr Richard Boyles, Deputy Leader and Cabinet Member for Children’s Safeguarding and Early Years, sought approval for the County Council to participate in a competitive tendering process conducted by South Gloucestershire Council, (as lead authority), to establish a four year (plus) South West Sub-Regional Dynamic Purchasing System (DPS) commencing 1st April 2020 for the provision of independent residential care for looked after children.

 

In addition to South Gloucestershire Council, the other councils seeking to participate in the Dynamic Purchasing System agreement, included; Bath and North East Somerset Council; North Somerset Council; Swindon Borough Council, Wiltshire Council and Gloucestershire County Council. 

Cllr Boyles outlined some of the benefits from entering a collaborative Dynamic Purchasing System agreement. These included; working together with other councils to improve service delivery; enhanced control of the market; improved data analysis from the sharing of information; greater oversight and improved quality assurance.  

Supporting the recommendation, Cllr Boyles reported an annual expenditure of £19.25 million in 2018/19 for providing residential accommodation to the children and young people of Gloucestershire needing residential care. Cllr Boyles explained that the Council would not incur any costs from using the proposed Dynamic Purchasing System unless it was necessary to call off any of the contracts.

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

           

RESOLVED to:

 

Authorise the Assistant Director for Integrated Children and Families Commissioning to:

 

1      Participate in a public procurement law compliant procurement process conducted by South Gloucestershire Council (as the lead authority) to establish a four year (with the option to extend for a further two years)  Dynamic Purchasing System (to be known as the “South West sub-regional Dynamic Purchasing System” (the “DPS”) commencing on the 1st April 2020 for the provision of independent residential care for looked after children using a light-touch approach; 

 

2      Enter into a Participation Agreement with South Gloucestershire Council to give effect to recommendation 1. above and make a one off  payment to South Gloucestershire Council of £5,000 as a contribution towards their costs in acting as lead authority for the procurement of the DPS;

 

3      Procure such number of call-off contracts (placements) under the DPS as are required to meet the Council’s responsibility to provide residential care services for children and young people who become or are looked after Provided that the value of any single call-off contract will not exceed £499,999.99.  Any single contract under the DPS with a value that exceeds this sum must be the subject of a separate cabinet decision; and

 

4      Report back to Cabinet on an annual basis throughout the continuance of the DPS with details of the aggregate value of all call-off contracts  that have been awarded by the Council under the DPS in the preceding year.