Issue - meetings

Establishing a Dynamic Purchasing System for the Procurement of Transport Contracts

Meeting: 24/07/2019 - Cabinet (Item 10)

10 Establishing a Dynamic Purchasing System for the Procurement of Transport Contracts pdf icon PDF 117 KB

To seek approval to conclude the establishment of a Dynamic Purchasing System (DPS) for Transport Services.

Additional documents:

Decision:

Cllr Nigel Moor, (Cabinet Member for Environment and Planning), sought approval to conclude the establishment of a Dynamic Purchasing System (DPS) for Transport Services.

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

           

RESOLVED to:

 

Delegate authority to the Lead Commissioner - Community Infrastructure to:

 

1)    Conduct a public procurement law compliant procurement process for  the establishment of a ten year Dynamic Purchasing System (“DPS”) for the provision of passenger transport services commencing February 2020;

 

2)    Admit or remove suppliers from the DPS during its ten year term in accordance with the selection criteria or any revised selection criteria set out in the DPS;

 

3)    Procure transport services, using the DPS, from providers of Passenger Transport Services (including Home to School Transport Services and Social Care Transport Services) and award contracts for such services up to the value of £499,999 in aggregate in respect of any single contract award PROVIDED that the Lead Commissioner - Community Infrastructure reports back to Cabinet on an annual basis throughout the term of the DPS with  details of the aggregate value of all contracts that were awarded using the DPS in the previous year and,

 

4)    Procure contracts for the supply of transport services during financial year 2019/2020 (whose estimated aggregate values shall equal £18m) from operators admitted to the existing DPS and the proposed new DPS; contracts for transport services required by the council in subsequent financial years shall be the subject of separate Cabinet decisions.

Minutes:

Presenting the first of two ‘related’ reports, Cllr Nigel Moor, (Cabinet Member for Environment and Planning), sought approval to conclude the process of establishing a Dynamic Purchasing System (DPS) for Transport Services.

 

The initial Transport DPS had been agreed by Cabinet in 2016. (This allowed the Integrated Transport Unit to use a web portal for the procurement of transport contracts for Home to School, Public Transport and Social Care).

 

Cllr Moor explained that the decision concluded the next iteration of the DPS. The system was the same as before, with the exception of the online marketplace now being split into lots (i.e. lot 1 for small taxis, lot 2 for larger taxis, lot 3 for school buses). This would allow the procurement of transport to meet different requirements.

 

The length of the proposed DPS had been extended to 10 years, (this would be flexible). Notice could be given without incurring financial penalty at any point during the 10 year period should the system no longer meet requirements. The ability to open new lots to meet legislation changes had been retained.

 

Cllr Moor drew members attention to the due regard statement that accompanied the decision and reported no concerns of those with protected characteristics. He confirmed all vehicles to be procured in this way would be fully compliant with all national accessibility regulations.

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

           

RESOLVED to:

 

Delegate authority to the Lead Commissioner - Community Infrastructure to:

 

1)    Conduct a public procurement law compliant procurement process for  the establishment of a ten year Dynamic Purchasing System (“DPS”) for the provision of passenger transport services commencing February 2020;

 

2)    Admit or remove suppliers from the DPS during its ten year term in accordance with the selection criteria or any revised selection criteria set out in the DPS;

 

3)    Procure transport services, using the DPS, from providers of Passenger Transport Services (including Home to School Transport Services and Social Care Transport Services) and award contracts for such services up to the value of £499,999 in aggregate in respect of any single contract award PROVIDED that the Lead Commissioner - Community Infrastructure reports back to Cabinet on an annual basis throughout the term of the DPS with  details of the aggregate value of all contracts that were awarded using the DPS in the previous year and,

 

4)    Procure contracts for the supply of transport services during financial year 2019/2020 (whose estimated aggregate values shall equal £18m) from operators admitted to the existing DPS and the proposed new DPS; contracts for transport services required by the council in subsequent financial years shall be the subject of separate Cabinet decisions.