Decision details

The Procurement of Framework Agreements & servicing contracts for the provision of small value Asset Management And Property related services respectively

Decision Maker: Deputy Leader and Cabinet Member - Finance and Change

Decision status: Recommendations Approved (subject to call-in)

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To seek authority to conduct a tender processes for the procurement of a four-year framework agreement and call-off contracts thereunder relating to the supply of :

1. Minor maintenance and property related works for servicing, reactive works and project work– estimated spend £2,560,000
2. Servicing, repair and maintenance - estimated value of spend £2,740,000

The council’s total estimated aggregate spend under the proposed framework agreement is £5.3m

Decision:

In coming to this decision I have given due and full regard to the requirements of the public sector equality duty contained in section 149 of the Equality Act 2010 (“the Act”) by reference to the law itself.

 

Having fully considered all the available information, I have decided to reject the alternative options and take the recommended decision to:

 

Delegate authority to the Assistant Director of Asset Management & Property Services, in consultation with the Cabinet Member for Finance and Change and the Executive Director of Corporate Resources to:

 

1.    Conduct a competitive procurement process in respect of a four-year Minor Works, Servicing and Reactive Maintenance Works Framework Agreement relating to the supply of:

 

(a)       minor servicing, repair, maintenance and other project and property related works, where the value of such works under any individual framework call-off contract shall not exceed £15,000 (estimated value of spend £2,560,000).

(b)  servicing, repair and maintenance works in respect of council managed properties, where the value of such works under any individual framework call-off contract shall not exceed £200,000 (estimated value of spend £2,740,000). 

 

Such Framework Agreement shall be divided into 33 Lots, each one allocated to a specific category of servicing, repair and/or property related maintenance.  Each such Lot shall be divided into six Sub-Lots, each one allocated to one of the six Gloucestershire districts.  (See appendix 1)

 

(b)  Appoint each of the preferred tenderers to the relevant Lot and Sub-Lot under the proposed Framework Agreement.

 

(c)  Procure and award as many Call-Off Contracts as may be required by the council under the relevant Lots and Sub-Lots of the proposed Minor Works, Servicing and Reactive Maintenance Works Framework Agreement, whose combined aggregate values shall not exceed £5.3m.

 

(d)  For the reasons set out in the report

 

Publication date: 22/06/2022

Date of decision: 22/06/2022

Date comes into force if not called in: 30/06/2022

Call-in deadline date: 29/06/2022

Current call-in Count: 0

Accompanying Documents: