Decision details

To agree an extension to the revised go-live date for the Enterprise Resource Planning implementation/SAP replacement and approve the additional funding needed to deliver a robust solution to the revised timeline.

Commercially sensitive information referred to in the exempt annex to the report is not for publication by virtue of Reg. 4(2) (b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 and Paragraph 3 of Schedule 12A Part 1 of the Local Government Act 1972 and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Any representations to be sent to:

Mandy Quayle

Tele: 01452 324303

Email: mandy.quayle@gloucestershire.gov.uk

By 5pm on Tuesday 30 July 2024

That the Deputy Leader and Cabinet Member for Finance and Change rejects the alternative options and takes the recommended decision to:

1.    Approve an extension to the term of the Enterprise Resource Planning (ERP) Implementation Programme of up to 12 months with a target implement date of end March 2025 for the purpose of enabling the council to resolve outstanding system configuration, automation and testing issues which, if unresolved, would result in reduced ERP system functionality and potential system failure

2.    Approve additional funding for the programme of up to £8.75 million to deliver to the revised timeline in recommendation (1)

3.    Delegate authority to the Deputy Chief Executive/Executive Director of Corporate Resources in consultation with the Deputy Leader / Cabinet Member for Finance and Change to:

a)    set a revised go live date for the new ERP system with reference to the council’s progress in resolving the issues described in Recommendation 1 above;

b)    conduct contract negotiations with the council’s ERP implementation partner, namely HCL Technologies UK Limited (HCL) with a view to extending the term of the council’s current contract with HCL;

c)    vary the council’s contract with HCL for the purpose of extending its term; and

d)    award such contracts with providers of interim and temporary resourcing necessary, within the financial envelope approved by this decision to supplement the GCC programme team and ensure the safe implementation of the ERP system.

For the reasons set out in the report.