Decision details

Having consulted with the Cabinet Member for Children’s Safeguarding and Early Years in accordance with a decision taken by Cabinet on 25th January 2023.



DECISION



1 To approve, the allocation of £1,650,020, following confirmation received from the DfE on 25th January 2024, subject to the terms of Grant determination letter the received by the council from the Department for Education (“DfE”) under a Section 31 Grant Determination for the Holiday Activities and Food Programme (“HAF”) 2024 -2025 (the “HAF 2024-2025 Funding”) for the provision of the HAF Programme during the spring, summer and winter school holiday periods as follows:



1.1 A sum not exceeding £1,313,065 shall, on the basis set out in the Resource Implications section of this Report below, be apportioned in the period 1st?April 2024 – 31st?March 2025 to providing support to children and families in each of Gloucestershire’s districts. Funding will be distributed in proportion to (a) the number of children and young people who are eligible to receive Free School Meals (“FSM”) in each district; (b) the rurality of each district and c) the number of children and young people with an Education and Health Care Plan (EHCP) in each district. Such funding will be used by council appointed organisations to meet the requirements of such HAF Programme in line with relevant funding guidance from the?DfE.



1.2 10% (£150,000) of the HAF 2024-2025 Funding shall be utilised, in the period 1st?April 2024 to 31st?March 2025, in support of the business and logistical processes that are essential for delivery of the HAF Programme. Such funding will be used by the council to ensure effective and timely delivery of the HAF Programme across Gloucestershire.



1.3 A sum not exceeding £186,955 shall be allocated, in the period 1stApril 2024 to 31st?March 2025, to the delivery by council appointed organisations of any HAF Programme deliverables that are required in order to address gaps and shortfalls that may exist in relation to the HAF Programme deliverables procured under recommendation 1.1 above. Such HAF Programme deliverables shall be delivered in accordance with relevant?DfE?funding guidance.

1.4 Save for the HAF 2024-2025 Funding to be allocated to District Leads under the 3-year call-off contracts (commencing 29th?July 2022) they were awarded under the HAF Modified Framework Agreement (such allocations having been made according to (a) the number of children and young people who are eligible to receive Free School Meals (“FSM”) in each district; and (b) the rurality of each district), the opportunity for organisations to receive the funding described in Recommendation 1.1 above will be advertised and made available under the council’s abovementioned HAF Modified Framework Agreement on the basis described in Recommendation 2 below.

2 To conduct mini-competition processes under the council’s above mentioned HAF Modified Framework Agreement in respect of:



(a) As many Call-Off Contracts as may be required for the purpose of procuring the delivery of the HAF programme described in Recommendation 1 above during the periods of the spring, summer, and winter school holidays in 2024 and then to award such Call-Off Contracts to the preferred tenderers.



If the value of any single proposed Call-Off Contract exceeds £500,000, as described in recommendation 2, a separate Cabinet decision shall be sought to authorise the procurement of such Call-Off Contract to fund the provision of the HAF support in line with DFE requirements.



3. To approve the allocation of £150,000 from the Household Support Fund to resource food for eligible families during the programme in 2024 -2025 subject to clarification from Department for Work and Pensions (DWP).

Having consulted with the Cabinet Member for Children’s Safeguarding and Early Years in accordance with a decision taken by Cabinet on 25^th January 2023. 

DECISION 

1 To approve, the allocation of £1,650,020, following confirmation received from the DfE on 25^th January 2024, subject to the terms ofGrant determination letter the receivedby the council from the Department for Education (“DfE”) under a Section 31 Grant Determination for the Holiday Activities and Food Programme (“HAF”) 2024 -2025 (the “HAF 2024-2025 Funding”) for the provision of the HAF Programme during the spring, summer and winter school holiday periods as follows: 

? 

1.1 A sum not exceeding £1,313,065shall, on the basis set out in the Resource Implications section of this Report below, be apportioned in the period 1st?April 2024 – 31st?March 2025 to providing support to children and families in each of Gloucestershire’s districts. Funding will be distributed in proportion to (a) the number of children and young people who are eligible to receive Free School Meals (“FSM”) in each district; (b) the rurality of each district and c) the number of children and young people with an Education and Health Care Plan (EHCP) in each district. Such funding will be used by council appointed organisations to meet the requirements of such HAF Programme in line with relevant funding guidance from the?DfE.   

? 

1.2 10% (£150,000)of the HAF 2024-2025 Funding shall be utilised, in the period 1st?April 2024 to 31st?March 2025, in support of the business and logistical processes that are essential for delivery of the HAF Programme. Such funding will be used by the council to ensure effective and timely delivery of the HAF Programme across Gloucestershire. 

? 

1.3 A sum not exceeding £186,955shall be allocated, in the period 1^stApril 2024 to 31st?March 2025, to the delivery by council appointed organisations of any HAF Programme deliverables that are required in order to address gaps and shortfalls that may exist in relation tothe HAF Programme deliverables procured under recommendation 1.1 above. Such HAF Programme deliverables shall be delivered in accordance with relevant?DfE?fundingguidance. 

1.4 Save for the HAF 2024-2025 Funding to be allocated to District Leads under the 3-year call-off contracts (commencing 29th?July 2022) they were awarded under the HAF Modified Framework Agreement (such allocations having been made according to (a) the number of children and young people who are eligible to receive Free School Meals (“FSM”) in each district; and (b) the rurality of each district), the opportunity for organisations to receive the funding described in Recommendation 1.1 above will be advertised and made available under the council’s abovementioned HAF Modified Framework Agreement on the basis described in Recommendation 2 below. 

2To conduct mini-competition processes under the council’s above mentioned HAF Modified Framework Agreement in respect of: 

? 

(a) As many Call-Off Contracts as may be required for the purpose of procuring the delivery of the HAF programme described in Recommendation 1 above during the periods of the spring, summer, and winter school holidays in 2024 and then to award such Call-Off Contracts to the preferred tenderers. 

?? 

If the value of any single proposed Call-Off Contract exceeds £500,000, as described in recommendation 2, a separate Cabinet decision shall be sought to authorise the procurement of such Call-Off Contract to fund the provision of the HAF support in line with DFE requirements. 

3. To approve the allocation of £150,000 from the Household Support Fund to resource food for eligible families during the programme in 2024 -2025 subject to clarification from Department for Work and Pensions (DWP).