Decision Maker: Cabinet Member - Fire, Community Safety and Libraries
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
To seek approval for the Corporate Fleet Unit (CFU) to use the Crown Commercial Services (CCS) Framework for the purchase of Standard and Specialist vehicles (RM6244), to shortlist, evaluate, and procure the best vehicle option to meet the Council’s requirement(s).
In coming to this decision I have given due and full regard to the requirements of the public sector equality duty contained in section 149 of the Equality Act 2010 (“the Act”) by reference to the law itself and also the relevant Equality Impact Assessment, which was prepared in accordance with the requirements of the Act.
Having fully considered all the available information, I have decided to reject the alternative options and take the recommended decision to: Delegate authority to the Executive Director of Economy, Environment, and Infrastructure (EE&I) in consultation with the Chief Fire Officer and the Cabinet Member for Fire, Community Safety and Libraries:
1. to use the Crown Commercial Services (CCS) Framework for the Purchase of Standard and Specialist Vehicles (RM6244) to select suitable vehicles which meet the Council’s specification, using an established CCS selection process to shortlist up to five lowest price vehicle models and to evaluate these and select the best value option(s) for the Council.
2. to award without further competition the various call-off contracts for the supply of these lower volume/value vehicles selected using the process described in Recommendation 1
3. By way of a reserved option, to use the Crown Commercial Services (CCS) Framework for Standard and Specialist vehicles (RM6244) to conduct mini-competition processes to deliver call-off contracts for the supply of higher volume Gloucestershire Fire and Rescue Service GFRS) light vehicle types as appropriate.
4. Award such call-off contracts described under Recommendation 3 above to any preferred tenderer(s) as required in respect of any call-off contract(s).
5. To use CCS Framework RM6244 following the expiration of CCS Framework RM6060 and its replacement with CCS Framework RM6244 in early 2023.
The maximum number of vehicles procured shall not exceed 41 and the maximum total value of that procurement shall not exceed the £1,160,000 of already approved capital funding, without further approval.
For the reasons set out in the report.
Publication date: 01/02/2024
Date of decision: 01/02/2024
Effective from: 09/02/2024