Decision details

Cllr Lynden Stowe sought Cabinet approval to conduct a competitive procurement process for the award of a contract for a Managed Print Service for Gloucestershire County Council. The contract will be for to 5 years (with the option to extend for a further 2 years) with an estimated value of £3.85M

Having considered all of the information, cabinet noted the report and

RESOLVED to:

Delegate authority to the Assistant Director of Asset Management & Property Services, in consultation with the Cabinet Member for Finance and Change to:

1. Conduct a mini-competition process under the Crown Commercial Services Multifunctional Devices (MFDs), Print and Digital Workflow Software Services and Managed Print Service Provision (RM6174) framework agreement in respect of a call-off contract for the supply of a Managed Print Service Contract. The proposed call-off contract, referred to as the “Managed Print Service Contract”, shall continue for an initial period of 5 years and include an option to extend its term for two further periods of not more than 12 months in length.

2. Award such contract to the preferred tenderer; and

3. Determine whether to exercise the options to:

a) extend the term of such Managed Print Service Contract for a further period of 12 months on the expiry of the initial 5-year term;

and

b) extend the term of such Managed Print Service Contract again for a further period of 12 months and on the sixth anniversary of the contract.