Decision details

HR Personal Records and Vendor Invoices - Document Scanning and Storage System Procurement Award of Contract

Decision Maker: Director Corporate Resources

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

Pursuant to an Authorisation from: Decision made by Cllr Lynden Stowe, Cabinet Member - Finance and Change on 01/02/2021 to delegate authority to the Executive Director of Corporate Resources to:

(a) make a direct award to the preferred supplier, via an approved procurement framework (COMIT2), a call-off licence and support contract for a new document management system to store and manage HR and supplier invoice records under which the supplier shall provide ongoing system support. The proposed contract shall continue for an initial period of five years and include an option to extend its term for a further period of not
more than two years.

(b) award a contract following a competitive process under the G-Cloud 11 Crown Commercial Services framework agreement for the supply of implementation support services in respect of the above-mentioned document management system licence and support contract. The proposed implementation support services contract shall continue for a period of not more than twelve months.

Decision:

Following the conclusion of the procurement process and having consulted with the Cabinet Member – Finance and Change  in accordance with his decision on 1st February 2021 I have decided

to award a contract for the supply of document management system software licences and ongoing system support to Specialist Computer Centres plc (SCC). The proposed contract shall continue for an initial period of 5 years and include an option to extend its term for a further period of not more than 2 years.

 

Publication date: 30/04/2021

Date of decision: 23/04/2021

Accompanying Documents: