Decision details

Procurement of Schools IMS & Accounting Software

Decision Maker: Cabinet Member - Finance and Change

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To seek Cabinet approval to the procurement of Schools IMS & Accounting Software when the current contract expires in March 2020.

Any representations should be sent to:


Andy Gilbert, Head of ICT

Tel: 01452 583706



By 5.00pm on 26 July 2019


Having fully considered all available information, I have decided to reject the alternative options and take the recommended decision to delegate authority to the Director of People to:


(1) Carry out a public procurement law compliant procurement process, using a Crown Commercial Service framework agreement, for the award of a one year call-off contract for the provision of Schools IMS & Accounting Software from February 2020, which will enable the Council to continue to support schools with their Information Management and Financial Management System requirements. Such contract will include an option to extend its term by one further year on each of the first, second, third and fourth anniversaries thereof (that is, a maximum tern of five years).


(2) Following completion of such procurement process, to direct award and enter into a contract with the supplier (Capita) as per the terms of the CCs Framework agreement.


(3) To authorise the Head of Legal Services to execute such contract by affixing the council’s seal thereto.


(4) To authorise the head of ICT to exercise each of the options to extend the term of the contract annually as required, up to the maximum of 5 years in total descried in Recommendation 1.


For the reasons set out in the report

Publication date: 08/08/2019

Date of decision: 07/08/2019

Effective from: 16/08/2019

Accompanying Documents: