Decision details

Procurement of Energy Contracts (GCC Estate and Schools))

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To seek Cabinet approval to conduct competitive tender processes for the purchase and sale of energy.

Decision:

Cllr Lynden Stowe and Cllr David Gray sought Cabinet approval to conduct competitive tender processes for the purchase and sale of energy.

 

Having considered all of the information. Cabinet noted the report and

 

RESOLVED to:

 

1) That Cabinet authorises the Executive Director of Economy, Environment and Infrastructure, in consultation with the Executive Director of Corporate Resources, the Cabinet Member for Finance and Change and the Cabinet Member for Environment and Planning to:

 

i. Utilise the services of a central purchasing body (the “CPB”) (i.e. a contracting authority which provides centralised purchasing activities on behalf of other contracting authorities in accordance with public procurement law) that has been selected by the Council using a risk/benefit analysis to procure the supply of energy (electricity, gas and other fuels) on behalf of the Council, maintained schools and Academies on a commission-only basis.

 

ii. Enter into a commission-only contract(s) with such CPB for the supply of energy purchasing services. Such contract(s) shall continue for an initial period of 41 years and include an option to extend its/their term(s) for a further period of not more than 3 years.

 

iii. Determine whether to exercise the option to extend the term of such contract(s) for a further period of not more than 3 years on its/their third anniversary.

 

iv. Procure, subject to the financial restrictions set out in the Resourcing Implications section of this report, such number of contracts for the supply of gas and renewable electricity on behalf of the Council, maintained schools and Academies as may be required by them based on their respective energy needs from time to time, using the CPB’s range of EU compliant procurement products. Each such contract shall be co-terminous with the contracts(s) described in Recommendation ii) above.

 

v. Award such contracts to the preferred tenderers.

 

vi. Determine whether to exercise the option to extend the term of such contract(s) for a further period of not more than 3 years on its/their third anniversary.

 

vii. Conduct a competitive tender process in respect of a single supplier contract for the sale of electricity that has been generated by the Gloucestershire Energy from Waste Facility. The proposed contract shall continue for an initial period of 42 years and include an option to extend its term for a further period of not more than 3 years.

 

viii. Award such contract to the preferred tenderer.

 

ix. Determine whether to exercise the option to extend the term of the proposed contract for a further period of not more than 3 years on its third anniversary.

 

x. Regularly report to the Cabinet Member for Finance and Change and the Cabinet Member Environment and Planning regarding the progress of such procurement exercises and keep them informed of any significant new risks that emerge therefrom

Report author: Cabinet Member - Environment and Planning, Deputy Leader and Cabinet Member - Finance and Change

Publication date: 22/12/2021

Date of decision: 22/12/2021

Decided at meeting: 22/12/2021 - Cabinet

Effective from: 01/01/2022

Accompanying Documents: