Issue details

Human Resources Personal Records and Vendor Invoices – Document Scanning and Storage System Procurement and Implementation

To seek approval for the procurement of new document management system to store and manage HR and supplier invoice records. Funding for the two elements: HR records and invoice scanning and storage –was approved separately as part of the 2018/19 capital programme. The paper aims to provide further detail about the proposed combined approach and seeks approval to proceed with procurement and implementation.

Decision type: Key

Reason Key: Expenditure > £500,000 and 2 Divisions affected;

Decision status: For Determination

Notice of proposed decision first published: 31/12/2018

Decision due: Between 4 Feb 2019 and 28 Feb 2019 by Cabinet

Lead member: Cllr Ray Theodoulou, Deputy Leader and Cabinet Member for Finance and Change

Contact: Rodney Semple Email:


As this is an internal management information system the consultation has focused on the affected service areas.

Scrutiny Input: 2018/19 MTFS review process

Planned Dates: Start proposed procurement – Early 2019 Start implementation – Summer 2019


  • GCC Capital Programme 2018-19