Issue details

Human Resources Personal Records and Vendor Invoices – Document Scanning and Storage System Procurement and Implementation

To seek approval for the procurement of new document management system to store and manage HR and supplier invoice records. Funding for the two elements: HR records and invoice scanning and storage –was approved separately as part of the 2018/19 capital programme. The paper aims to provide further detail about the proposed combined approach and seeks approval to proceed with procurement and implementation.


Any representations should be sent to:


Rodney Semple (programme manager)

01452 583435


by 5.00pm on Wednesday 13 February 2019

Decision type: Key

Reason Key: Expenditure > £500,000 and 2 Divisions affected;

Decision status: Recommendations Approved

Notice of proposed decision first published: 31/12/2018

Decision due: Between 14 Feb 2019 and 28 Feb 2019 by Deputy Leader and Cabinet Member - Finance and Change

Lead member: Cllr Ray Theodoulou, Chairman of Council

Contact: Rodney Semple Email:


As this is an internal management information system the consultation has focused on the affected service areas.

Scrutiny Input: 2018/19 MTFS review process

Planned Dates: Start proposed procurement – Early 2019 Start implementation – Summer 2019