Agenda and minutes

Gloucestershire Joint Waste Committee - Tuesday 8 October 2019 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Andrea Clarke 01452 324203 

Note: This meeting did not have a quorum. 

Items
No. Item

100.

ELECTION OF CHAIRPERSON

Minutes:

The required quorum for meetings of the Gloucestershire Joint Waste Committee is that there be five committee members in attendance, which shall include at least one member appointed by each of the five different partner authorities. On 8 October 2019 no representative from Cheltenham Borough Council was in attendance which meant that a quorum had not been reached.

 

Members from all other partner authorities, co-opted members, and officers from across the Joint Waste Team and the district councils were in attendance. Partner authority members therefore agreed to proceed with the published agenda items, and that notes of the meeting be produced for information.

 

As this was now an informal meeting the minutes and notes of previous meetings could not be formally received and agreed. Public and Member questions could also not be received (although it is important to note that none were received by the published deadline). Given that the meeting was not quorate a Chairperson for this meeting only was elected.

 

Members were reminded that the meeting scheduled for 3 December 2019 would be the final meeting of the committee and that it would be important for there to be a quorum at that meeting.

 

Cllr Nigel Moor was elected Chairperson for this meeting.

 

101.

ELECTION OF VICE CHAIRPERSON

Minutes:

Please see Note 100.

102.

Declarations of interest

Please see note (a) at the end of the agenda.

Minutes:

Please see Note 100.

103.

Public Questions

To answer any written or oral questions about matters which are within the powers and duties of the committee.

 

The closing date/time for receipt of written questions is 6.00pm on 2 October 2019. Please send questions to the Democratic Services Unit, marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk). 

 

 

Minutes:

Please see Note 100.

 

104.

Member Questions

To answer any written members’ questions about matters which are within the powers and duties of the committee. The closing date/time for the receipt of questions is 6.00pm on 2 October 2019. Please send questions to the Democratic Services Unit marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk).

Minutes:

Please see Note 100.

 

105.

Minutes of the previous meeting pdf icon PDF 89 KB

The committee to agree the minutes of the meeting on Tuesday 12 February 2019, and to note the notes of the meeting on 18 June 2019.

Additional documents:

Minutes:

Please see Note 100.

 

106.

Future Waste Partnership Proposal pdf icon PDF 256 KB

Minutes:

Wayne Lewis, Head of Joint Waste Team, gave a detailed presentation of the report which set out the proposals for the new Gloucestershire Resources and Waste Partnership.

 

Members endorsed the principles set out in the report but did agree that it would be better to state that this was about sustainability rather than just a growth agenda. It was important to note that the new arrangements meant that the statutory duties would return to the partner authorities.

 

It was noted that Stroud District Council (SDC) have a committee rather than executive system and that the representative from SDC on the new partnership would therefore need to be the relevant committee chair. It was also agreed that it would be helpful for Ubico to be invited to partnership meetings.

 

It was agreed that it would be important to ensure that the funding streams and resource allocations were transparent.

 

Although the meeting was not quorate the meeting was not being asked to make any decisions in this regard, but rather to make recommendations. It was therefore agreed that:

Ø  The Senior Management Group should finalise the proposals and develop terms of reference for the new Gloucestershire Resources and Waste Partnership;

Ø  Each of the Gloucestershire local authorities should consider the terms of reference and agree to join the new Gloucestershire Resources and Waste Partnership by 13th December 2019; and

Ø  Gloucestershire County Council (GCC), Forest of Dean District Council and Tewkesbury Borough Council complete the transfer of Joint Waste Team (JWT) staff as set out in section 2.7 this report by 13th December 2019.

 

107.

Food Waste Agreements pdf icon PDF 156 KB

Minutes:

Wayne Lewis, Head of Joint Waste Team, gave a detailed presentation of the report. It was noted that a further decision on this matter would be taken by the county council Cabinet in December 2019; this would take the form of a written agreement.

 

A presentation slide, showing indicative payments at different unit rates, was shared with the meeting.

 

Whilst it was acknowledged that it was positive to incentivise good practice, there was a view that some local authorities were in effect being disadvantaged due to the demographic factors. It was acknowledged that each authority had different challenges and that the final mechanism agreed should be fair, rather than being in apposition where each authority was fighting their own corner.

 

It was noted that work was still in process checking the data; it was important to reflect whether assumptions made were correct.

 

The county council Cabinet Member for Environment and Planning, would take members’ comments to Cabinet when this matter would be discussed later in the year.

 

108.

Tipping Away Policy pdf icon PDF 179 KB

Minutes:

Andy Pritchard, Joint Waste Team, gave a detailed presentation of the report. The county council Cabinet was meeting to consider the adoption of a waste tipping away policy at its meeting on 9 October 2019. Comments from today’s meeting would be shared with Cabinet on 9 October 2019.

 

It was important to note that this policy would be applied on a case by case basis.

 

Andy Pritchard noted members comments for the Cabinet meeting on 9 October 2019.

 

109.

Service/Action Plan Update pdf icon PDF 120 KB

Additional documents:

Minutes:

Members noted the report.

 

110.

Residual Waste Update pdf icon PDF 107 KB

Minutes:

Members noted the report.

 

111.

Management Accounts Final Outturn 2018/19 pdf icon PDF 140 KB

Minutes:

Members noted the report.

 

112.

Management Accounts Monitoring Report pdf icon PDF 252 KB

Minutes:

Members noted the report.