Agenda and minutes

Gloucestershire Joint Waste Committee
Tuesday 18 June 2019 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Andrea Clarke 01452 324203 

Note: This meeting did not have a quorum. Please see the notes of the meeting for more information. 

Items
No. Item

86.

Election of Chairperson

Minutes:

The required quorum for meetings of the Gloucestershire Joint Waste Committee is that there be five committee members in attendance, which shall include at least one member appointed by each of the five different partner authorities. On 18 June 2019 no representative from Tewkesbury Council was in attendance which meant that a quorum had not been reached.

 

Members from all other partner authorities, a co-opted member, and officers from across the Joint Waste Team and the district councils were in attendance. Partner authority members therefore agreed to proceed with the published agenda items, and that notes of the meeting be produced for information. The Democratic Services Officer present agreed with this approach.

 

As this was now an informal meeting the minutes of the previous meeting could not be formally received and agreed. Public and Member questions could also not be received (although it is important to note that none were received by the published deadline).

 

Given that the meeting was not quorate a Chairperson for this meeting only was elected. The formal appointment of committee Chairperson and Vice Chairperson would be addressed at the committee’s meeting on 8 October 2019.

 

Cllr Nigel Moor was elected Chairperson for this meeting.

 

87.

Election of Vice Chairperson

Minutes:

Please see the note above.

88.

Declarations of interest

Please see note (a) at the end of the agenda.

Minutes:

Please see the note above.

89.

Minutes of the previous meeting - 12 February 2019 pdf icon PDF 89 KB

Minutes:

Please see the note above.

90.

Public Questions

To answer any written or oral questions about matters which are within the powers and duties of the committee.

 

The closing date/time for receipt of written questions is 6.00pm on 12 June 2019   (three clear working days before date of the meeting). Please send questions to the Democratic Services Unit, marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk). 

 

Minutes:

Please see the note above.

 

91.

Member Questions

To answer any written members’ questions about matters which are within the powers and duties of the committee. The closing date/time for the receipt of questions is 6.00pm on 12 June 2019 (three clear working days before the date of the meeting). Please send questions to the Democratic Services Unit marked for the attention of Andrea Clarke (email: andrea.clarke@gloucestershire.gov.uk).

Minutes:

Please see the note above.

 

92.

Committee Review of Future Options pdf icon PDF 127 KB

Minutes:

The final report of the Gloucestershire Joint Waste Committee Partnership: Review of Future Options had not yet been shared with members (it was emailed to all committee members on 24 June 2019). John Enright, Project Director, Local Partnerships, brought the meeting up to date with activity since the committee’s discussions on this matter at the workshop on 30 April 2019. The presentation slides from the workshop were sent to the new members of the committee for information (19 June 2019).

 

At the workshop on 30 April 2019 it had become clear that there remained a commitment to partnership working; but that this did not necessarily need to be through a formal committee structure.

 

Wayne Lewis, Head of Joint Waste Team, informed the meeting that he was in the process of setting up monthly meetings with the Senior Managers Group in order to develop the structure of a future partnership, including identifying key workstreams, aims and objectives. In particular identifying common issues that would be best addressed together.

 

In response to a question the Cheltenham Cabinet Member for Clean and Green Environment outlined the reasons for his decision to advise Cheltenham Borough Council to withdraw from the Gloucestershire Joint Waste Committee.

 

The Managing Director, Ubico Limited, indicated that he had not as yet had an opportunity to contribute to this discussion. However he was able to inform the meeting that Ubico were supportive of working in partnership.

 

It was commented that it was important to differentiate between the delivery of the waste agenda and the politics surrounding it.

 

The meeting agreed to support tasking the Senior Managers Group to develop proposals for the future role and structure of a Gloucestershire wide waste partnership, and that a draft proposal be brought to the committee meeting on 8 October 2019. The Senior Manager Group would liaise as appropriate with all Gloucestershire local authorities in developing proposals, with current non-voting members of the joint committee invited to participate in the work.

(Governance note: Although this was not a quorate committee meeting given the short time frame for this work all members present agreed that this work must proceed at pace. The Democratic Services Officer present agreed with this approach.)

93.

Review of Food Waste Agreements pdf icon PDF 117 KB

Minutes:

Wayne Lewis, Head of Joint Waste Team, presented the report. He drew attention to the points at paragraph 2.1 in the report that agreements should:-

    Be equitable;

    Reward good performance; 

    Incentivise continuous improvement; and 

    Acknowledge that different levels of performance may result from social demographic factors.

The Head of the Joint Waste Team would develop proposals in consultation with the Senior Managers Group.

 

It was agreed that an update report would be received at the 8 October 2019 meeting.

 

The meeting noted the report.

94.

RESIDUAL WASTE TREATMENT UPDATE pdf icon PDF 108 KB

Minutes:

The meeting noted the report.

95.

Action Plan Update pdf icon PDF 103 KB

Additional documents:

Minutes:

The Head of the Joint Waste Team informed the meeting that it was important to bear in mind that the development of a new waste partnership structure would impact on the timeline for some of this work. The focus going forward, would be on business critical matters.

 

The committee noted the report.

96.

GARDEN WASTE BULKING, TRANSFER AND COMPOSTING PROVISION pdf icon PDF 106 KB

Minutes:

Andy Pritchard, Strategy and Development Manager, gave a detailed presentation of the report.

 

There was a shared concern about the cost implications for the district councils dependent upon the location of the treatment sites and transfer stations; in particular whether this factor was included in the evaluation criteria for the bids. It was agreed that the procurement team would consider this issue.

 

The meeting noted the report.

97.

Management Accounts Provisional Outturn 2018/19 Report and the Approved 2019/20 Revenue Budget pdf icon PDF 201 KB

Minutes:

The Head of the Joint Waste Team presented the report.

 

Questions were asked with regard to the potential for developer contributions for waste collection receptacles. It was established that Tewkesbury Borough Council did have a standard approach to developers and had received contributions. The other district councils had not been as successful as yet. It was agreed that it would be helpful for the committee to receive a report on this matter at the meeting on 8 October 2019.

 

The meeting noted the report.

98.

PERFORMANCE REPORT FOR 2018/19 pdf icon PDF 164 KB

Minutes:

The Strategy and Development Manager gave a detailed presentation of the report.

 

In response to a question it was clarified that there were no bidders for the contract for the collection and recycling of hard plastic from HRC sites; this has been the position for many years.

 

The meeting noted the report.

99.

HEALTH AND SAFETY REPORT FOR 2018-19 pdf icon PDF 133 KB

Minutes:

Julie Davies, Environment and Waste Policy Officer, presented the report.

 

It was agreed that it would be helpful to include figures for Stroud District and Gloucester City Councils to gain a clearer picture of the position across the county. Representatives from these councils agreed that they were happy to provide this information.

 

The meeting noted the report.