Agenda and minutes

County Council
Wednesday 12 September 2018 10.00 am

Venue: Council Chamber - Shire Hall, Gloucester. View directions

Items
No. Item

53.

Minutes pdf icon PDF 208 KB

To confirm and sign the minutes of the meeting held on 27 June 2018.

Minutes:

The minutes of the meeting held on 27 June 2018 were confirmed and signed as a correct record.

 

54.

Declarations of Interest

Please declare any disclosable pecuniary interests or other interests that you may have relating to any relevant matters due to be discussed at the meeting.  You should do this by signing the form at the back of the Council Chamber and you may also make an oral declaration if you so wish.  If you become aware of an interest you have during the course of the meeting, you should declare it orally at the time you become aware of it and sign the form at the back of the Chamber at the end of the meeting.

 

Minutes:

A copy of the declarations of interest is attached to the signed copy of the minutes.

55.

Announcements

 

a)    Skillzone event

The Chairman will be hosting an event for members and their families on 22 September 2018 at Skillzone, Gloucester to raise funds for Gloucestershire Hospitals’ Oncology Department.

 

b)    Edward Gillespie, new Lord-Lieutenant

To congratulate Edward Gillespie OBE DL on his appointment as Lord-Lieutenant of ceremonial Gloucestershire.  He will succeed Dame Janet Trotter OBE DBE CVO on 29 October 2018.

 

c)    Heritage Hub

Members are invited to visit the information stand on the Council Chamber landing during the lunch break.

 

d)    ICT support

Staff from ICT will be on hand over the lunch break to provide advice to members.

 

Minutes:

a)    Skillzone event

The Chairman advised that unfortunately the previously advertised event for members and their families on 22 September 2018 at Skillzone, Gloucester has been postponed.  Members, however, were encouraged to support the Gloucestershire Fire and Rescue Service Great Gloucestershire Bed Push to raise funds for the Gloucestershire Oncology Cancer Care Charity, Focus.   He said that he would be going to Cheltenham later that day to greet them on their arrival at the Oncology Centre. He hoped that everyone would support the bed push by buying raffle tickets.

 

b)    i)   Edward Gillespie, new Lord-Lieutenant

The Chairman congratulated Edward Gillespie OBE DL on his appointment as Lord-Lieutenant of ceremonial Gloucestershire.    The Chairman had written to Edward congratulating him on his appointment and looked forward to a warm working relationship with the County Council.

ii) Dame Janet Trotter

    Edward would be succeeding Dame Janet Trotter OBE DBE CVO on 29 October 2018. The Chairman said that he would be writing to Janet to thank her for all her work on behalf the county since her appointment in 2010. 

 

c)    Heritage Hub

Members were invited to visit the information stand on the Council Chamber landing during the lunch break. The Chairman asked them to save the date ‘5 December 2018’ for a launch event.

 

d)    End of First World War Commemoration Service

Members were reminded to respond to Emma Glynn at Gloucestershire Fire and Rescue Service regarding the invitation to the Cathedral Service on 11 November at 3pm.  Further information was provided in Members’ Matter.

 

e)    Gloucestershire Pride

The Chairman advised that the Rainbow flag was flying over Shire Hall in celebration of the Gloucestershire Pride event on Saturday, 8 September 2018.  He noted that the Conservative Group was holding an event at lunchtime to mark the naming of the Conservative Group Room as the Barry Dare Room.  Barry’s wife and two sons had been invited to come along.  He said that Barry had attended Stonewall events and had been a long time supporter of the LGBT community.

 

56.

Public Questions pdf icon PDF 70 KB

Up to 30 minutes is allowed for this item.

 

To answer any written public questions about matters which are within the powers and duties of the County Council.

 

The closing date for receipt of questions is 10am on Wednesday, 5 September 2018. Please send questions to the Chief Executive marked for the attention of Stephen Bace (email stephen.bace@gloucestershire.gov.uk).

 

Questions received and proposed responses do not accompany this agenda but will be available prior to the meeting.

Minutes:

Ten questions had been received.  A copy of the answers was circulated and is attached to the signed copy of the minutes.

 

Question 3 – Emma Clifford  asked whether the Council could guarantee payment to care workers for  travel time?

 

Cllr Kathy Williams replied that this was not something that could be guaranteed.  There are individual contracts and the Council could not dictate what they did with that money. 

 

 

Q5 – Emma Clifford asked whether the member could understand the frustration of NHS staff of care companies demanding 48 hours notice before restarting a package of care.

 

Cllr Kathy Williams stated that the County Council worked closely with health.  Discharges were planned in the best way possible to minimise this but circumstances did not always allow that.

 

 

Question 6 – Emma Clifford  stated that she would be interested to know how many care companies had withdrawn after finding clients too difficult or challenging to care for.

 

Cllr Kathy Williams stated that each case was confidential and so this information could not be provided.

 

 

Question 9 – Emma Clifford asked whether a rolling recruitment programme for home care workers indicated a constant turnover of staff.

 

Cllr Kathy Williams responded that care staff were difficult to recruit and that there was a ‘proud to care’ campaign. She would provide the member of the public with some more detail on this.

 

 

 

 

57.

Corporate Parenting pdf icon PDF 87 KB

Report from Cllr Richard Boyles, Cabinet Member for Children and Young People.

Minutes:

Cllr Richard Boyles, the Cabinet Member for Children and Young People, presented the Corporate Parenting report.  He hoped that members would inform their group representatives on the Corporate Parenting Group of their views on the new Corporate Parenting Pledge. He was anxious that all members signed the pledge. 

 

A member stated that she was concerned that the pledge had not in the past had the support of all members.

 

Referring to invitations for members to attend foster carer group meetings in their area, a member said that this should be with the agreement of each group.  He noted that the primary purpose of the meeting was for foster carers to share their views in an informal way and the presence of members might not always be appropriate.

58.

Petitions

To receive petitions presented by members without discussion.

Minutes:

Cllr Jeremy Hilton presented on petition on behalf of a local resident calling for the Council to adopt the Ethical Care Charter.

59.

Motions

The Council’s Constitution provides for a maximum of two hours for debate on motions.  At the end of the two hour period, those members who have already indicated their intention to speak on the motion being debated at that time will be allowed to speak, the mover of the motion will be asked to sum-up and the vote will be taken.

 

The time limit for member speeches is three minutes and the time limit for proposing a motion is five minutes.

 

The following motions were received by the closing date of 10am on 4 September 2018: 

 

Motion 820 – Accessibility through the Shire Hall complex

Proposed by Cllr Lesley Williams

Seconded by Cllr Klara Sudbury

 

This Council notes that extensive work is being carried out throughout the Shire Hall complex to improve both the external facade of buildings and also internally.

 

This Council requests:

 

·         That a full audit is carried out to ensure that all buildings are all easily accessible to the highest standard, signs visible, easily read and in braille where needed, transparent panels in doors so a person in a wheel chair is visible, automatic doors are accessible to people in wheelchairs and every attempt is made to ensure that it is as easy for a person with a disability to move around the buildings as it is for someone who considers themselves able bodied.

·         That once the audit is complete, all necessary adjusts are made.

  • A fully accessible toilet, built to Changing Places standards (http://www.changing-places.org) is introduced in Shire Hall, which can be used by disabled people visiting Gloucester as well as Shire Hall.

 

 

Motion 821 - Call for a People’s vote on Brexit

Proposed by Paul Hodgkinson

Seconded by Jeremy Hilton

 

This Council notes:

·         The recent warnings from multinational businesses based in the south west, including Airbus and Honda, that exiting the EU customs union will be a catastrophe for trade and may lead them to relocate their manufacturing outside of the UK.

·         The number of Gloucestershire citizens working for businesses that rely on free movement of trade within the European Union.

·         That, according to the Government’s own figures, under all Brexit scenarios the UK will be considerably poorer. 

·         The additional negative impacts in terms of the UK’s international reputation, society and environment.

 

This Council therefore agrees that there should be a ‘People’s Vote’ on the final Brexit deal, which should include an option for the United Kingdom to remain a full member of the European Union.

 

 

Motion 822 - Diabetes

Proposed by Cllr Klara Sudbury

Seconded by Cllr Simon Wheeler

 

This Council notes that:

·         Approximately six per cent of the UK population is living with diabetes.  Of this number, people with type 1 diabetes only account for approximately 10 per cent. 

·         Type 1 diabetes is an autoimmune disease which bears no relation to excess body weight, diet or physical inactivity.

·         Due to the low numbers of people with type 1 diabetes, combined with high profile warnings about diet and type 2 diabetes, these  ...  view the full agenda text for item 59.

Minutes:

Motion 820 – Accessibility through the Shire Hall complex

Cllr Lesley Williams proposed and Cllr Klara Sudbury seconded the motion on the agenda.

 

In proposing the motion, Cllr Williams stated that with all the work going on at Shire Hall at present there was an opportunity to ensure that access to the building, display facilities and hearing loops met the latest requirements.  She suggested that people with disabilities who were not familiar with Shire Hall be taken around the building to allow them to identify any problem areas.

In seconding the motion, Cllr Sudbury stated that it was important that Shire Hall was accessible for all people, irrespective of their disabilities. She said that this included providing a toilet that met the Changing Places requirements. She explained that Changing Places toilets provided additional equipment such as adult sized changing benches, a hoist system and space for up to two carers. These toilets provided comfort and dignity for people with disabilities.

 

Cllr Ray Theodoulou, the Cabinet Member for Finance and Change, advised that all the work being undertaken at Shire Hall was compliant with the latest building regulations regarding accessibility.  He said that new lifts were being installed with protected power and intercom facilities, new doors, ramps, opening up offices to provide wider through routes, improving toilets to meet the requirements recognised by disabled groups and providing extra parking spaces for blue badge holders.    He stated that the Council was in ongoing dialogue with disability groups and an audit would be undertaken to identify where there were particular issues to address.

 

A number of members believed that the Council should take the lead in the county in providing Changing Places toilets.  They noted that the reality for people with disabilities was that they stayed at home or faced the indignity of being changed on the floor of a toilet.

 

A member referred to the lack of breast feeding facilities when babies were frequently brought to Shire Hall to register their birth.  Another member noted how difficult it was for disabled people to access certain parts of the building. 

 

A member noted the difficulties that poor vision brought in navigating a complex building like Shire Hall.  She thanked Democratic Services and ICT for the support they had provided.

 

Another member asked that access to Council buildings away from Shire Hall also be included as part of the review. He undertook to pursue this with officers outside the meeting.

On being put to the vote, the motion received unanimous support.

 

RESOLVED

That this Council notes that extensive work is being carried out throughout the Shire Hall complex to improve both the external facade of buildings and also internally.

 

That this Council requests:

·         That a full audit is carried out to ensure that all buildings are all easily accessible to the highest standard, signs visible, easily read and in braille where needed, transparent panels in doors so a person in a wheel chair is visible, automatic doors are accessible to people in wheelchairs and  ...  view the full minutes text for item 59.

60.

Member Questions pdf icon PDF 142 KB

Up to 30 minutes is allowed for this item.

 

To answer any written member questions about matters which are within the powers and duties of the County Council.

 

The closing date for receipt of questions is 10am on Wednesday, 5 September 2018. Please send questions to the Chief Executive marked for the attention of Stephen Bace (email stephen.bace@gloucestershire.gov.uk).

 

Questions received and proposed responses do not accompany this agenda but will be available prior to the meeting.

Minutes:

Forty one questions had been received.  A copy of the answers was circulated and is attached to the signed copy of the minutes.

 

Question 2– Cllr Klara Sudbury stated that she had asked a similar question in January 2010 relating to road maintenance and was surprised that the information was available in 2010 but not in 2018. She asked what had changed.

 

Cllr Vernon Smith explained that the information was in the asset management plan and presented a series of data sheets to demonstrate the complexity of the work taking place. The Chairman suggested that the councillors meet to discuss what information was available outside of the meeting.

 

 

Question 9 – Cllr Klara Sudbury identified the money from on street parking from Cheltenham Borough Council and asked if their money could be ring-fenced and reinvested into Cheltenham’s pavements.

 

Cllr Vernon Smith replied that money from on- street parking was reinvested in highways.

 

 

Question 12 – Cllr Klara Sudbury drew the member’s attention to vehicles travelling the wrong way through Boots Corner in order to bypass the cameras. She asked what was happening on the ground in response.

 

Cllr Nigel Moor replied that this was being continually monitored and had been reported at Cheltenham Borough Council scrutiny.

 

 

 

Question 17 – Cllr Lesley Williams asked when the review of Children’s Centres would be ready

 

Cllr Richard Boyles explained that it would be in September 2018.

 

 

Question 19 – Cllr Lesley Williams asked that work continued to encourage people to take up the MMR vaccine as the figures suggested challenges in this area.

 

Cllr Tim Harman stated that the latest data showed the council moving in the right direction with a 90% vaccination rate.

 

 

Question 21 – Cllr  Lesley Williams asked whether Cllr Mark Hawthorne had received a response from the Regional Schools Commissioner, to a letter seeking reassurance that they will robustly monitor and challenge poor performance of academies.

 

Cllr Mark Hawthorne replied that he was not aware of a response and as soon as it was received it would be circulated to all councillors.  He noted that this was not just a Gloucestershire problem.

 

Question 22 – Cllr Eva Ward emphasised the importance of monitoring the outcomes from the social impact bond. She asked how members would be kept informed.

 

Cllr Kathy Williams replied that District Councils had officers that go out and monitor on the street and feed back to County Council. She would be happy to share the figures with the member as they came in.

 

 

Question 25 – Cllr Paul Hodgkinson asked what preparations were being made by emergency services (as far as the leader knew) in case of civil unrest relating to Brexit.

 

Cllr Mark Hawthorne stated that he would not waste tax payers money on hypothetical scenario planning around this issue and felt it could be dealt with under normal procedures and by the police.

 

Question 26 – Cllr John Cordwell asked whether it was a bit late to start examining the implications of a ‘no  ...  view the full minutes text for item 60.

61.

Scrutiny report pdf icon PDF 125 KB

Cllr Patrick Molyneux, Chair of the Overview and Scrutiny Management Committee, to present the report on recent scrutiny activities.

Minutes:

Cllr Patrick Molyneux, Chair of the Overview and Scrutiny Management Committee, to present the report on recent scrutiny activities.

 

Following the lunch break, Cllr Andrew Gravells, the Chiarman of the Council, left the meeting to greet the Gloucestershire Fire and Rescue Service Great Gloucestershire Bed Push at the Cheltenham Oncology Centre.  Cllr Patrick Molyneux, the Vice-chair of the Council, chaired the remainder of the meeting.

 

Cllr Molyneux presented the scrutiny report as the Chair of the Overview and Scrutiny Management Committee.  He said that the main items at the last meeting were an update on period poverty and the review of scrutiny.  He explained that the review would be looking at best practice elsewhere and allow members to consider the Council’s approach.  He encouraged all members to get involved in the review to ensure that scrutiny met the needs of members.

 

He said that a number of workshops would be held as part of the review and these would include consideration of the findings of the Communities and Local Government Select Committee inquiry into scrutiny.

 

Answering a question, Cllr Richard Boyles, the Cabinet Member for Children and Young People, confirmed that the Council was embracing the Police and Crime Commissioner's child friendly Gloucestershire proposal.  He noted that the Director of Children’s Services would shortly be meeting with the Police and Crime Commissioner.

62.

Safety, Health and Environment (SHE) report pdf icon PDF 928 KB

Cllr David Norman to present the SHE Annual Report.

 

Minutes:

Cllr David Norman, Chair of the SHE Panel, presented the SHE Annual Report. He drew members’ attention to four specific areas: accidents continued to be low risk, appropriate action had been taken in response to asbestos being removed without a licence, staff sickness was lower than the national average but was on an upward trend and the support available to staff and members through the Employee Assistance Programme.

 

He advised that the SHE Panel were mindful of any implications arising from the Grenfall Inquiry and appropriate action would be taken when the findings were published.  He thanked the members of the SHE Panel for their work throughout the year.  He also paid tribute to the SHE Team for their efforts throughout the year which were clearly paying dividends with a reducing number of incidents.  

 

A member expressed concern at the rising trend in staff sickness, particularly the increase in the number of people absent due to substance abuse. 

 

Answering questions, Cllr Norman stated that it was a matter for managers to ensure that appropriate display equipment assessments were undertaken for staff.  The Council paid for eye tests and for glasses if they were specifically for display screen use.  Responding to concerns regarding library staff being discouraged from providing first aid, he explained that qualified first aiders would normally be expected to respond but not others.  He said that he would investigate to see if more staff in libraries could be trained as first aiders.

 

Another member noted that the number of health and safety incidents was sharply down in comparison with the past.  However, he was concerned that sickness absence rates for staff were rising, notably for depression and substance abuse.

 

RESOLVED to note the SHE Annual Report for 2017-18

63.

Cabinet Decision Statement pdf icon PDF 131 KB

To consider the Cabinet Decision Statement for the meeting held on 18 July 2018.

Minutes:

RESOLVED to note the Cabinet Decision Statement for the meeting held on 18 July 2018.

 

64.

Cabinet Member Decision Statements pdf icon PDF 71 KB

To consider the Cabinet Member Decision Statements for the period 1 June to 31 August 2018.

 

Minutes:

A number of members expressed concern at the potential impact of the changes in opening hours for the household recycling centres. They enquired who had been consulted on the changes and raised serious concern that the reduced opening hours each day and the closure one day each week would result in an increase in the incidence of fly tipping. One member suggested that ‘a view the queue’ facility be made available on the Council website so that members of the public could pick a time to visit when the recycling centres were less busy.

 

Cllr Nigel Moor, the Cabinet Member for Fire, Planning and Infrastructure, explained that surveys had been undertaken of each of the recycling centres affected by the change of opening hours.  Measures needed to be taken to reduce costs and it was evident that people were not visiting the centres early or late in the day. He said that Ubico who operated the centres had been consulted along with officers working in the districts.  He undertook to provide members with more information on the usage surveys that had been undertaken.   

 

RESOLVED to note that the Cabinet Member Decision Statements for the period 1 June to 31 August 2018.