Agenda and minutes

Commons and Rights of Way Committee
Friday 8 November 2013 2.00 pm

Venue: Meeting Room 1&2 - Shire Hall, Gloucester. View directions

Contact: Joanne Bolton 

Items
No. Item

1.

Election of Chairperson

To elect a Chairperson for the ensuing year.

Minutes:

Cllr Moor was proposed, seconded and the Committee

 

Resolved

 

That Cllr Moor be elected Chairperson for the ensuing year.

2.

Minutes - pdf icon PDF 90 KB

To approve as a correct record the Minutes of the meeting held on 12 October 2011.

Minutes:

Resolved

 

That the minutes of the meeting held on 12 October 2011 be approved as a correct record.

3.

Public Questions - pdf icon PDF 104 KB

To answer any written or public questions about the matters, which are within the powers and duties of the Committee.

 

The closing date /time for the receipt of questions is 10am on 4 November 2013.

 

To answer any oral question(s) put by members of the public.

 

Depending on the nature of the oral questions asked it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be supplied as soon as reasonably possible after the meeting.

Minutes:

The Committee noted that 5 written public questions and one advance oral question had been received.  The responses to these questions had been published on the website and circulated to the Committee on the morning of Thursday, 7 November 2013. 

 

However, as the questioner had been unable to access the responses until collecting a copy of the document at the start of the Committee meeting, the Chairman agreed to take this item at the end of the meeting.

4.

Members' Questions -

To answer any written members’ questions. The closing date/time for the receipt of questions is 10am on 4 November 2013.

Minutes:

No questions had been received from Councillors.

5.

Current status of Modification Orders and Applications pdf icon PDF 98 KB

To receive a report on the latest position regarding the current status of modification orders and applications.

Minutes:

Mr Andrew Houldey, Asset Data Officer (PROW Definitive Map), drew the Committee’s attention to his report which had been published on Monday, 4 November, and invited questions.

 

In response to questions, Mr Houldey explained that although the backlog of applications had remained relatively stable around the figure of 118, there had been a drop in the number of designated High Priority applications from 13 in May 2010 to 7 as at the end of October 2013.

 

He confirmed that as resources for this area of the Authority’s responsibility were limited, work had been focused on those applications at the post-committee stage designated as high priority.  This was why it had not been necessary to have any Committee meetings since 2011.  The balance of high priority work had now changed and it was anticipated that the Committee would have a need to meet on a more frequent basis. 

 

Members expressed some disappointment that this area of work could not be accorded a higher priority overall, but acknowledged that Gloucestershire was not alone in this situation with all neighbouring counties have similar levels of backlog, and asked that information on this area be issued on a regular basis.

 

Resolved

 

That the report be noted.

6.

Public Questions

Minutes:

The following supplementary questions were asked by Mr Rice to the Chairperson:

 

Question A – The six monthly updates have not been provided – why has no action been taken?

 

Response – This is a matter relating to the resources provided for the area of work and therefore a written answer will be provided by the relevant Cabinet Member.

 

Question B – The Authority should have a compliant register and Definitive Map.  I identified this issue two and half years ago but no action has been taken.  I now find that the hard copy of the Definitive map is also defective – will you now insist that this is corrected?

 

Response – I will arrange for a written response to be given on this matter.

 

Question C – I do not agree that this is a resource issue.  I would like to know what this Committee has achieved in the last 5 years?

 

Response – The report relating to agenda item 6 gives details.  A written response will be provided.

 

Question D – I need to look into this matter in more detail – how can I get an answer?

 

Response – information can be provided in written form or there is an opportunity to ask questions at each Committee meeting.

 

Question E – I don’t feel that the answer given is very clear – can the reasons given be justified?

 

Response – A written response will be provided.

 

At the discretion of the Chairperson, no further questions were invited from the public and, there being no further business, the meeting was closed.