Agenda and minutes

Constitution Committee
Monday 10 October 2016 3.00 pm

Venue: Meeting Room 1&2 - Shire Hall, Gloucester. View directions

Contact: Laura Gibbard 

Items
No. Item

15.

Apologies for absence

To note any apologies for absence.

Minutes:

15.1    Apologies were received from Cllr Roger Wilson.

 

15.2    Cllr Vernon Smith substituted at the meeting for Cllr Wilson.

16.

Election of Chairperson

To elect a Chairperson for the Civic Year (2016/17).

Minutes:

Cllr Mark Hawthorne was appointed Chairperson for the 2016-17 Civic Year.

17.

Minutes pdf icon PDF 185 KB

To approve the minutes of the meeting held on 30th March 2016.

Minutes:

The minutes of the previous meeting of 30 March 2016 were agreed as a correct record and signed by the Chairman.

18.

Public Questions

To answer any written public questions about matters which are within the powers and duties of the Committee.  The closing date/time for receipt of questions is 10.00am on Monday 3rd October 2016.  To answer any oral question(s) put by members of the public with the consent of the Chairperson.

 

Depending on the nature of the questions asked it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be supplied as soon as reasonably possible after the meeting.

Minutes:

No public questions were received.

19.

Members' Questions

To answer any written members’ questions.  The closing date/time for the receipt of questions is 10.00am on Monday 3rd October 2016.

Minutes:

No questions from members were received.

20.

Members' Allowances Scheme pdf icon PDF 1 MB

To receive a report on the Members’ Allowances Scheme.

Minutes:

20.1    Simon Harper, Head of Democratic Services, presented the revisions to the Members’ Allowances Scheme.

 

20.2    Members were informed that, in preparation for the 2017 County Council election, a review of the Members’ Allowances Scheme had been undertaken to ensure provisions remained relevant. A number of sections that were no longer relevant had been removed from the scheme, including those that related to co-optee’s allowances, financial loss allowance, the reimbursement of expenses for non-county councillors, and outside bodies.

 

20.3    It was highlighted that the revisions would not affect the allowances currently paid to elected members.

 

20.4    It was explained to members that the revised scheme included allowances for the members of the Independent Remuneration Panel (IRP). The proposed allowances were £1000 for the Chair of the IRP, which reflected the additional time commitment associated with the role, and £250 for the panel members. The Committee noted that Group Leaders had indicated support for payments at this level.

 

20.5    In response to a question, it was explained that research had indicated that IRP members at other local authorities were paid allowances of varying amounts. Simon Harper informed members that, given the level of time commitment of the IRP members for Gloucestershire County Council, the amount proposed in the revisions to the Members’ Allowances Scheme seemed reasonable.

 

20.6    One member queried whether the inclusion of allowances for IRP members would set a precedent for other non-elected members to claim allowances. Members were informed that other non-elected members had not suggested that they required an allowance.

 

20.7    RESOLVED TO RECOMMEND TO THE COUNCIL that the revisions to the Members’ Allowances Scheme in Appendix A be adopted and included in the Constitution.

 

21.

Health and Wellbeing Board - Proposed Changes to Terms of Reference pdf icon PDF 91 KB

To consider the proposed changes to the Health and Wellbeing Board Terms of Reference.

Minutes:

21.1      Sarah Scott, Director of Public Health, presented the report on revisions to the Health and Wellbeing Board’s terms of reference.

 

21.2      It was explained that a number of drivers had influenced the proposed revisions. These included the letter from Jeremy Hunt in 2014, which requested that Health and Wellbeing Boards establish a formal mechanism for engaging providers in their work, the requirement in the NHS Five Year Forward View for the development of Sustainability and Transformation Plans (STPs), and the emergence of new models of health and social care integration.

 

21.3      The proposed revisions to the Health and Wellbeing Board’s terms of reference included inviting the Chief Constable to join the Health and Wellbeing Board and changing the voting rights of some member organisations. It was clarified that there would not be a shift in the balance of power.

 

21.4      In response to a query from a member, it was confirmed that the Chair of the Health and Wellbeing Board had the casting vote and it was agreed that the final sentence at ‘Note 2’ in the terms of reference would be amended to state: ‘The Chair will have the casting vote.’

 

21.5      There was a discussion on the election of the Chair of the Health and Wellbeing Board. It was noted that county councillors were appointed as members of the Board by the Leader of Gloucestershire County Council.

 

21.6      It was highlighted to members that the quorum for meetings of the Health and Wellbeing Board needed to be amended in the terms of reference at ‘Note 6’ to state: ‘Quorum: The quorum for meetings of the Health and Wellbeing Board is that one quarter of the membership be present and at least 4 be voting member organisations.’

 

21.7      RESOLVED TO RECOMMEND TO THE COUNCIL that the revisions to the Health and Wellbeing Board’s terms of reference be adopted and included in the Constitution as amended (a copy of the amended revisions to the Health and Wellbeing Board’s terms of reference is included in the signed copy of the minute book marked ‘Appendix 1’).

 

22.

Monitoring Officer Changes to the Constitution pdf icon PDF 33 KB

To consider the attached reports.

Additional documents:

Minutes:

22.1      Jane Burns, Director of Strategy and Challenge and Monitoring Officer, explained that she had committed to reviewing the Employee Code of Conduct on a regular basis, and that for this review, only minor changes were required.

 

22.2      In response to a query from a member, Jane Burns explained that there was no requirement for employees to declare a membership of the Freemasons, unless it was relevant to their area of employment. It was also confirmed that there was no requirement in the member code of conduct for members to declare a membership of the Freemasons.

 

22.3      RESOLVED TO RECOMMEND TO THE COUNCIL to ratify the changes to the Constitution by the Monitoring Officer under delegated powers regarding:

 

·                    Code of Conduct, includes Confidential Reporting Procedure (Whistle-blowing) for Employees other than staff in educational establishments (for whom a separate code exists), and;

 

·                    Part 3 of the Constitution, Section 5, Scheme of Delegation.