Agenda and minutes

Planning Committee
Thursday 26 September 2019 10.00 am

Venue: Council Chamber - Shire Hall, Gloucester. View directions

Items
No. Item

8.

Election of Chairperson

To elect a Chairperson for the remaining civic year. 

Minutes:

On calling for nominations for the Chairperson for the ensuing civic year, Councillor Awford was proposed and duly seconded.  There being no other nominations, the Committee

 

Resolved

 

That Councillor Awford was elected as the Chairperson for the ensuing civic year.

9.

Election of Vice Chairperson

To elect a Vice Chairperson for the remaining civic year. 

Minutes:

On calling for nominations for the Vice Chairperson for the ensuing civic year, Councillor Cordwell was proposed and duly seconded.  There being no other nominations, the Committee

 

Resolved

 

That Councillor Cordwell was elected as the Vice Chairperson for the ensuing civic year.

10.

Declarations of interest

To receive declarations by members of (a) personal interests (including their nature) and (b) prejudicial interests under the Code of Conduct. Members who have an interest to declare are asked to complete the Declarations of Interests form at the back of the chamber.

Minutes:

No declarations of interest were made. 

11.

Public Questions

To answer any written public questions about matters which are within the powers and duties of the Committee.

 

The closing date/time for the receipt of questions is 10am Thursday 19th September 2019. 

 

To answer any oral question(s) put by members of the public with the consent of the Chairperson.

Depending on the nature of the questions asked it may not be possible to provide a comprehensive answer at the meeting, in which case a written answer will be supplied as soon as reasonably possible after the meeting.

Minutes:

No public questions had been received. 

12.

Members' Questions

To answer any written members’ questions about matters which are within the powers and duties of the Committee.

 

The closing date/time for the receipt of questions is 10.00am on Thursday 19th September 2019. 

Minutes:

No Member’s questions had been received.

13.

Minutes of previous meeting pdf icon PDF 143 KB

The Committee is asked to approve the minutes of the meeting held on the 9th May 2019. 

Minutes:

Resolved

 

That the Minutes of the meeting held on 9th May 2019 be approved as a correct record and signed by the Chairman. 

14.

Members Site Visit

To receive the notes of the Members Site Visit held on 19th September 2019. TO FOLLOW

Minutes:

Resolved

 

That the site visit notes be received as a correct record. 

15.

APPLICATION NO: 19/0026/CHR3MJ Leckhampton Church of England Primary School, Hall Road, Cheltenham, GL53 0HP pdf icon PDF 825 KB

The Committee is asked to consider the erection of a new hall with kitchen and staff facilities; extension of entrance and reception area; creation of a new pedestrian access, relocated vehicular access & extended car park; provision of a Multi Use Games Area and associated works. 

Minutes:

A summary of the application was presented by Linda Townsend, Senior Planning Officer aided by a power point presentation (A copy of the presentation is attached to the signed minute book).  The application was for the erection of a new hall with kitchen and staff facilities, the extension of entrance and reception area, the creation of new pedestrian access and extended car park, including the provision of a Multi Use Games Area and associated works. 

 

Ms Townsend explained that a planning application had been made under Regulation 3 of the Town and Country Planning General Regulations 1992 for the County Council to extend a primary school in order to accommodate 1 additional form of entry.  This would increase the capacity of the school by 165 places bringing the total to 630 from 465 places and add 11.5 FTE members of staff.

 

The application was presented at Committee for Members to determine because Councillor Iain Dobie made the request which was agreed by the Lead Commissioner in consultation with the Chair and Group Spokespersons that a committee determination would be in the interests of transparent decision making. 

 

It was noted that Leckhampton and Warden Hill Parish Council and 20 local residents had expressed concerns that the development would lead to an increase in traffic, parking problems in the area and increased air pollution outside of the school.  The concern was that there was insufficient mitigation in this proposal to tackle the problems caused by the ‘school run’.

 

Members visited the school on Thursday 19th September and the site visit notes have been made available at the back of the Council Chamber.

 

Ms Townsend advised Members there was an error on page 12 of the committee report.  The western boundary of the GCC’s allotments land shown on the Site Plan was incorrectly drawn and was in a different position to the boundary on the Location Plan, which was correctly drawn.

 

Slide 2 displayed an aerial photograph of the 2.05ha application site edged in red, located at the edge of Leckhampton.  To the north of the application site were allotment gardens and beyond that, the Burrows Playing fields.   Immediately west of the school site were allotment gardens, owned by the County Council. To the north west of the school was open countryside and sporadic development.

 

The public rights of way in the area were displayed on slide 3 aerial photograph in pink.  A public right of way ran along the western boundary of the allotment gardens and joined another running along the northern edge of the allotments towards the edge of housing, to the north of the school site. 

 

Ms Townsend explained the application site was located close to the junction of Hall Road and Church Road. The school buildings were located closest to the Hall Road frontage and the land to the west was used for playing fields.  The rear gardens of housing along the north side of Church Road formed the southern boundary of the school.

 

The Committee were advised that  ...  view the full minutes text for item 15.

16.

Second Review of Gloucestershire's Statement of Community Involvement Report pdf icon PDF 96 KB

Additional documents:

Minutes:

Robin Drake, Principal Planning Officer presented the report in detail. 

 

In response to a question, it was explained that in the absence of the Director of Communities and Infrastructure, the role had been delegated to Simon Excel in the interim.  Members were advised that Colin Chick had been appointed to the position and would take up the post as of the 1st November 2019. 

 

Resolved

 

That the committee noted the intention of the Director to:

 

           prepare a further revised (2nd Review) Statement of Community

Involvement (SCI) for Gloucestershire and provide an eight week period of public consultation thereon as soon as is practicable;

 

           report upon the results of the public consultation to the Planning Committee prior to finalising the further revised SCI; and

 

           prepare a Cabinet report to recommend the adoption of the document by the County Council

 

17.

Planning Enforcement Report pdf icon PDF 68 KB

The Committee is asked to note the report.

Minutes:

Andy Birchley, Enforcement Officer presented the report in detail.  Members noted the significant increase in workload. In response a question, Mr Birchley clarified that he was only Enforcement Officer , but that he performed the role with assistance of the Monitoring Officer and other members of  the planning  team.  Mr Birchley was congratulated on his efforts. 

 

Resolved

 

That the report be noted. 

18.

Delegated Decisions 21st June - 12th September 2019 pdf icon PDF 45 KB

The Committee is asked to note the report. 

Minutes:

Sarah Pearse, Principal Planning Officer presented the report. 

 

Resolved

 

That the delegated decisions made between 21st June and 12th September 2019 be noted.