Agenda and decisions

Cabinet
Wednesday 13 March 2019 10.00 am

Venue: Cabinet Suite - Shire Hall, Gloucester. View directions

Contact: Jo Moore 

Items
No. Item

1.

Apologies

To note any apologies for absence.

2.

Minutes pdf icon PDF 220 KB

To confirm the minutes of the meeting held on 30 January 2019 (minutes attached).

3.

Declarations of Interest

To  declare any pecuniary or personal interests relating to specific matters on the agenda.

 

Please see information note (1) at the end of the agenda

 

4.

Questions at Cabinet Meetings pdf icon PDF 114 KB

Up to 30 minutes is allowed for this item.

 

Written questions

 

To answer any written questions from a County Councillor, (or any person living or working in the county, or is affected by the work of the County Council), about any matter which relates to any item on the agenda for this meeting.

 

The closing date for the receipt of written questions is 4.00 pm on Thursday 7 March 2019

 

A written answer will be provided for each written question and presented to the questioner and to Cabinet Members in advance of the meeting. The questions and answers will be taken as read at the meeting and need not be read out. At the discretion of the Leader of Council, each questioner in attendance at the meeting will be allowed to ask one supplementary question in response to the answer to the original question.

 

A copy of all written questions and written answers circulated at the meeting will be attached to the signed copy of the minutes of the meeting.

 

Urgent questions

 

An urgent written question may be asked by a member of the public about any item on the Cabinet agenda for that meeting which the Chairperson considers could not have been reasonably submitted by the deadline for the receipt of written questions, provided he or she gives notice of the question to the Chief Executive by 12 noon the day before the meeting.

 

Please submit cabinet questions to jo.moore@gloucestershire.gov.uk

5.

Financial Monitoring Report 2018-19 pdf icon PDF 167 KB

To provide an update on the year-end forecast for the 2018/19 County Council’s Revenue and Capital Budgets

 

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, updated members on the year-end forecast for the 2018/19 County Council’s Revenue and Capital Budgets for the year ending 31 March 2019.

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

 

RESOLVED to:

 

1.    Note the forecast revenue year end position as at the end of January 2019 for the 2018/19 financial year of a net £0.406 million overspend. This represents a £0.551 million improvement on the previous position reported to Cabinet on 30 January 2019;  

 

2.    Approve the draw down of £0.43 million from the Vulnerable People’s Reserve to Children’s Services to offset significant in-year variances on external placement budgets;

 

3.    Note the forecast overspend in the Dedicated Schools Grant (DSG) of £5.19 million in 2018/19, which reduces to £1.54 million after adjusting for the £2.3 million of uncommitted DSG balances brought forward and the £1.35 million additional funds announced in December 2018 to support children with special educational needs; and also endorses on going discussions with the Schools Forum to agree actions to bring DSG back into balance;

 

4.    Note the forecast capital year end position as at the end of January 2019 of £98.350 million against the current budget of £100.001 million – in year slippage of £1.651 million;

 

5.    Approve the addition of £0.045 million to the Children & Families Capital Budget funded by a revenue contribution;

 

6.    Approve the addition of £1.187 million to the Highway Capital Budget funded from a variety of sources as outlined in the body of the report;  

 

7.    Approve the addition of £0.004 million to the Waste Capital programme funded by a revenue receipt; and

 

8.    Approve the reduction of £0.019 million contribution to the AMPS capital budget as detailed in the body of the report below.

 

 

 

 

 

6.

Dynamic Purchasing System - Children and Young People pdf icon PDF 134 KB

To agree the future arrangements for the commissioning of day and residential placements at Independent and Non-maintained Special Schools and Independent Specialist Colleges for Children and Young People with Additional Needs.

Additional documents:

Decision:

Cllr Richard Boyles, Cabinet Member for Children and Young People, sought to agree future arrangements for the commissioning of day and residential placements at Independent and Non-maintained Special Schools and Independent Specialist Colleges for Children and Young People with Additional Needs.

 

Having considered all of the information, including known proposals, alternative options and reasons for recommendations, Cabinet noted the report and,

 

RESOLVED to: -

 

1.    Authorise the Director of Education to execute a Partnership Agreement with West Sussex County Council (WSCC) under which Gloucestershire County Council shall be entitled to join WSCC’s Dynamic Purchasing System (DPS) for Children's Placements and Other Support Services (CPOSS) for the purpose of commissioning day and residential education placements for children and young people (0-25) with additional needs.  The proposed Partnership Agreement shall continue for an initial period of 3 years commencing 1st April 2019 and include an option to extend such term by a further period of not more than 4 years (expiring no later than 31st March 2026);

 

2.    Authorise the Head of Services for Children with Additional Needs:

 

(a)    To utilise the West Sussex County Council CPOSS DPS in order to commission and award contracts thereunder for the delivery of day and residential education placements for Children and Young People (0-25) with additional needs as offering the Council best value for money for delivery of the services in accordance with the DPS requirements the period described in paragraph 1.

 

(b)    To report back to Cabinet at the end of each 12 month period throughout the period described in Paragraph 1 above in order to provide details of the aggregate value of contracts awarded using theWest Sussex County Council CPOSS DPS in that period and cumulatively together with authority to enter into higher value individual contracts over £500K to be awarded within the subsequent 12 month period. 

 

7.

Cost pressures and Continued Support for Subsidised Public Transport Contracts pdf icon PDF 117 KB

To seek approval to review subsidised public transport services and implement measures to manage future public transport arrangements across the county.

Additional documents:

Decision:

Cllr Nigel Moor, Cabinet Member for Environment and Planning, sought approval to review subsidised public transport services and implement measures to manage future public transport arrangements across the County. 

 

Having considered all of the information, including known proposals, alternative options and reasons for the recommendations, Cabinet noted the report and,

 

RESOLVED to: -

 

Delegate authority to the Lead Commissioner for Community Infrastructure, in consultation with the Cabinet Member for Environment & Planning to 

 

1)    Review, consult, procure and award, where necessary, transport contracts; and

 

2)    Review mechanisms for contract inflation, bus subsidies and the competitiveness of the local bus market, and report back with recommendations.

 

 

 

 

8.

Schedule of Proposed Disposals pdf icon PDF 71 KB

To consider the disposal of properties and sites deemed surplus to requirement in line with the Policy for the Disposal of Property.

 

Please note: this report contains both exempt and non-exempt information.

 

To discuss the exempt information contained in the appendices to the published report, consideration must first be given to whether the public should be excluded from the meeting by passing the following resolution: -

 

In accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, the public to be excluded from the meeting for this item of business because it is likely that, if members of the public were present there would be disclosure to them of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12 A to the Act, and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.

 

Decision:

Cllr Ray Theodoulou, Cabinet Member for Finance and Change, sought approval of the Schedule of Disposals proposed to meet the three year ‘Meeting the Challenge 3’ capital receipt target of £33 million covering the period 2018/19 to 2020/21. 

 

Having considered all of the information, including known proposals and the reasons for the recommendations, Cabinet noted the report and, in line with the council’s Policy for the Disposal of Property: 

 

RESOLVED to: 

 

1)    Confirm that those sites described at Appendix A (Exempt) which had previously been declared surplus by Cabinet in October 2018 and not yet disposed of, continue to be declared surplus to requirements and

 

2)    Declare the sites listed on the proposed Schedule of Disposals Appendix B (Exempt) surplus to the Council’s land and property requirements,

 

and in relation to both of these schedules, delegate authority to the Head of Property Services to dispose of the sites in consultation with the Cabinet Member for Finance and Change.

 

Prior to the discussion, members were advised that, should Cabinet wish to discuss the contents of the exempt information reported at Appendix A and Appendix B of the report, consideration would need to be given as to whether the press and public should be excluded from the meeting in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.

 

Cabinet agreed to consider the item without having to refer to the exempt information.